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Meeting Minutes

Tuesday, April 12, 2005
10:00-11:00 a.m.
4th Floor Lounge, Old Main

 

I failed to note who was present, but am attempting to do the list from memory.  Please excuse me if I miss someone.  Mary Claire Schultz, Patty Byrne Pfalz, Herta Pitman, Jane Kollasch, Roxy Fisher, Gloria Ahlers-Ueckers, Kathy Scott, Barb Jeffers, Theresa Klauer, Mary Lou Byrne, Barb Ekeberg, Geri Foley, Toni Schrantz and Jeanne Arntzen.

There was a lengthy discussion about who would do minute taking. Theresa Klauer paid me 25 cents to do it. Everyone will eventually take a turn at it. 

1.  Update on memo to Chuck Standfuss and David Wheaton

There was no direct response to this memo that went to Chuck Standfuss and David Wheaton from us after our last meeting.  Lynn Hertz met with Chuck and reported to Patty Byrne-Pfalz.

  • Chuck may be unhappy with the current rating system.
  • There will be no immediate change, but possibly on the far horizon.
  • He is open to working with us on this.
  • The “system” does not allow for consideration of increased complexity due to technological advances since the system was adopted twenty or so years ago.

During discussion that followed these points were made

  • In the AOP evaluation process there is a sort of “ping-ponging” that occurs between the deciding parties.
  • The present job rating system does not weight the kinds of skills we have acquired, however others on campus with technological skills are being compensated at higher rates.
  • We connect to the programs and departments on campus and off that justify upgrades for others. (I’m not sure I got this right and can’t remember anymore)
  • There is a sense that it is who you work for rather than what you do that brings compensation increases.
  • There is also a sense that academic office professionals do not have an advocate who will work with us to get our issues heard.
  • We talked about copying our department chairs on memos that got to H.R. about these issues.
  • Who are we supposed to go to when our own chair is unavailable? The provost? A former chair

We will cover this at our retreat.  There has been an e-mail sent by AOP asking for a response in time for our meeting, Specifically, we’ve asked for a list of chair duties to help clear up questions about the areas that overlap.  (Jane Kollasch has and will share an old “chair duties” document that she has.)  We’ve asked for the grade rating criteria for levels 4, 5 & 6 as well as generic/ typical job descriptions for positions in these categories.

2.  The Retreat

  • If you didn’t sign the sheet at the meeting, please let Patty or Mary Claire know whether or not you are coming
  • AOP has already e-mailed the retreat agenda we revised at the meeting.
  • Minutes for the retreat will be done by different volunteers for each session of the meeting. Patty or Mary Claire has these noted.
  • Ted Fines will do a session on our new server and e-mail system at the retreat.
  • We have a mission statement on our AOP website.  We might spend a little retreat time on the statement. Endorse it or make changes?

3.  Brainstorming for next year

  • AOP leadership structure – ideas?
  • Academic clubs –what do departments do?
  • Retirement events –what are the possibilities?
  • Exploring uses of employee development funds for tuition/training
  • Please e-mail Patty or Mary Claire with other ideas     

4.  Other Items

  • The AOP will send a thank you to Michelle Bitney in appreciation of the double duty she did during the search for Danise Dembouski’s replacement.  Flowers too?
  • Remember to get $5 to Toni Schrantz for our card/ flower/other fund if you have not already done it.
  • There has been an all campus picnic scheduled for May 3.  This causes a conflict with events some academic departments had planned.  How to avoid this in future?

OUR NEXT MEETING WILL BE AT THE RETREAT, WEDNESDAY, MAY 8:45 - 3:30 p.m.  Agendas for the retreat have been sent to our group by e-mail.

 

Minutes prepared by Herta Pitman.