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What is account code 717009 about?
This account is Allocation of Expense. This is used when a department's charges reflect more than a specific type of charge--the charges aren't the exact cost of the item; the charges include a variety of things besides the actual item. For example, a Document Services charge isn't just for the actual printed item. There is also labor, ink, paper, copiers, etc. included in this charge.
You can tell which department the charges are from by looking at the document number column. Document Services will start with the letters DS. Media Services will start with MS. There's a list of these system id's on the web site.
Some of the departments that will be doing this are:
Document Services
Media Services
Cleaning charges
Should I be using location codes?
As a rule, no.
Unless you are working with Facilities Management on a project involving your building you generally won't be using location codes.
Location codes are for large scale projects, or equipment over $10,000.
If you're not sure, check with Tracy Arndt x6567.
Which account code to use for:
Tipping - use the code it's associated with. If you are at the airport, use airfare. If you are at a hotel, use hotel.
Boat Trip - use Transportation Services 703314 if it is a means of transportation. Use 704500 if it is an entertainment event.
Meals (non-travel) - For now use Food 700005. Examples would be taking your department to lunch. This is a meal that is not associated with travel
How do I correct an invoice that was posted with an incorrect FOAPAL?
This can be corrected by using a journal voucher.
How do I query in FGIBDST to exclude payroll accounts? Click here for instructions.
Who do I call with a question about invoices or purchase orders?
Invoices - Lois Welch x6558
Purchase Orders - Kellie Petroskey x6565 or Kathy Johnson x6551
How do I set up 'My Banner"?
Click here for instructions.
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