Administrative Offices Accounting Macalester College

Accounting


ACCOUNTING
Staff
Forms
Policy Manual
FAQ
Permissions
Training Schedule
Journal Entry Policies
Banner Pages (ELM)

 


Business Services


Banner Tips


What are accounts 7171xx about?
These accounts are allocations of expenses. They are used when a department's charges reflect more than a specific type of charge--the charges aren't the exact cost of the item; the charges include a variety of things besides the actual item.  For example, a Document Services charge isn't just for the actual printed item. There is also labor, ink, paper, copiers, etc. included in this charge.

Should I be using location codes?
As a rule, no.
Unless you are working with Facilities Management on a project involving your building you generally won't be using location codes.
Location codes are for large scale projects, or equipment over $10,000.
If you're not sure, check with Tracy Arndt x6567.

Which account code to use for:
Tipping - use the code it's associated with. If you are at the airport, use Airfare (704000). If you are at a hotel, use Lodging (704001).
Boat Trip
- use Transportation Services (703314) if it is a means of transportation. Use 704500 if it is a Conference or Event.
Meals (non-travel) - use Food/Meals - Local (700005). Example: taking your department to lunch.

How do I correct an invoice that was posted with an incorrect FOAPAL?
This can be corrected by using a journal voucher.

How do I query in FGIBDST to exclude payroll accounts? Click here for instructions.

Who do I call with a question about invoices or purchase orders?
Invoices - Lois Welch x6558
Purchase Orders - Kellie Petroskey x6565 or Kathy Johnson x6551

How do I set up 'My Banner"?
Click here for instructions.

 


Macalester College · 1600 Grand Avenue, St. Paul, MN 55105  USA · 651-696-6000
Comments and questions to webmaster@macalester.edu