SCENARIO I of III:  INTERACTION BETWEEN ADMISSIONS, REGISTRATION AND STUDENT RECORD MODULES

 

Four new-to-the college students:

1.     Freshman with no AP or other college-level credits approved for transfer

2.     Freshman with college-level courses (AP and college courses completed as high school student) fully approved for transfer

3.     Transfer with courses tentatively approved for transfer (including course equivalencies and amount of credit transferred) but sitting in ÒholdÓ area pending receipt of final transcript

4.     Transfer with courses fully approved for transfer (i.e. final transcript received)

 

Demonstrate:

1.     Display of the courses that have been tentatively or fully approved for transfer for the freshman with college level courses and the transfer students prior to the students having paid their tuition deposit and being cleared to register

2.     Entry of tuition deposits and subsequent steps to clear all four students for registration

3.     Display of all four students in the Registration and Student Record modules immediately after they have been cleared to register but before beginning registration process including;

a.     Assignment of Student ID number

b.     Demographic data available/viewable

c.     Categorization of student (i.e. new freshman, new transfer, etc.)

d.     Transfer courses/credits

4.     The time conflict, prerequisite and duplicate course checking capabilities as these four students register for courses including:

a.     Freshman with no college-level credit attempting to register for lab course where class time for lecture component does not conflict with times for other courses but time for selected lab section does conflict

b.     Freshman with no college-level credit attempting to register for course with a prerequisite the student has not satisfied

c.     Transfer with courses fully approved for transfer attempting to register for course that has a prerequisite that student has met with course approved for transfer

d.     Transfer with courses tentatively approved for transfer but sitting in ÒholdÓ area pending receipt of final transcript attempting to register for course that has a prerequisite that student has met with course tentatively approved for transfer

e.     Freshman with college-level courses approved for transfer attempting to register for a course that is a duplicate of a college-level course approved for transfer

f.      Transfer with courses tentatively approved for transfer but sitting in ÒholdÓ area pending receipt of final transcript attempting to register for course that is a duplicate of a course tentatively approved for transfer

5.     Faculty adviser completing on-line approval of each studentÕs registration

SCENARIO II of III:  INTERACTION BETWEEN REGISTRATION, STUDENT RECORD AND DEGREE AUDIT MODULES

Three currently enrolled students starting with registration process for following semester/trimester including:

1.     Student who entered college as a freshman with no college-level classes who is in second semester of freshman year

2.     Student who entered college as a transfer student with equivalent of one year of transfer credit who is in second semester of sophomore year (sophomore status based on combination of transfer credits and credits completed since transfer)

3.     Student who entered college as a transfer with equivalent of two years of transfer credit who is in second semester of junior year

 

Demonstrate:

1.     Degree Audit report and Student Record for each student as they begin the registration process

2.     Control of when each student can register (i.e. date range based on credits (transfer and at this college) completed in previous terms and credits in which each is enrolled during the current term)

3.     Each student doing Òwhat ifÓ checks using on-line Degree Audit capabilities to determine whether courses they are considering registering for will meet graduation requirements

4.     The time conflict, prerequisite and duplicate course checking capabilities as the student who entered college as a transfer student with equivalent of one year of transfer credit who is in second semester of sophomore year registers for:

a.     Two classes in day ÒcollegeÓ that operates on a semester calendar

b.     One class in weekend ÒcollegeÓ that operates on a trimester calendar

c.     One class in distance education ÒprogramÓ where student is registering to begin course on September 1 and complete by December 15 of same year

5.     Each of these students selecting Pass/Fail grade option for one of their courses

6.     Appearance of these students on class rosters with particular attention to appearance of the student described in no. 4 above

7.     Entry of mid-term progress grades and/or narrative progress reports for student who entered college with no college-level credit

8.     Faculty entering grades at end of semester including:

a.     Controls preventing improper grade entry (i.e. blocking of letter grade entry for courses for which students have selected pass/fail option)

b.     Entry of grades for student described in no. 4 above

9.     Updated Degree Audit report and Student Record after grade entry completed


SCENARIO III of III:

INTERACTION BETWEEN ADMISSIONS, REGISTRATION AND STUDENT RECORD MODULES AS STUDENTS COMPLETE ONE DEGREE AND MOVE TO ANOTHER DEGREE PROGRAM IN SAME COLLEGE

Three currently enrolled students in the last semester of current degree program who have applied for acceptance into next level degree program at the same college:

1.     Student in last semester of AA degree program that has applied for admission to BA program under which calculation of GPA is not ÒrestartedÓ upon entry into BA program beginning next semester

2.     Student in last semester of AA degree program that has applied for admission to BA program under which calculation of GPA is ÒrestartedÓ upon entry into BA program beginning next semester

3.     Student in last semester of bachelors degree who has applied for admission next semester to graduate school for master degree program at same college beginning the following semester

 

Demonstrate:

1.     Entry of acceptance in the Admission module and subsequent steps to clear students to register for next semester (assuming no new tuition deposit is required because student is a currently enrolled)

2.     Display of students in the Registration and Student Record modules immediately after they have been cleared to register but before beginning registration process

3.     Control of when students can register (i.e. date range based on status, i.e. students completing AA degree registering for first semester of junior year and student completing BA degree registering as first semester graduate student)

4.     AA to BA students registering for four BA courses and BA to MA student registering for two graduate school courses

5.     Entry of grades at end of subsequent semester

6.     Display of student records with updated statistics after grades for first semester have been entered with particular focus on GPA calculations