Department/Area: Faculty & Academic Administration

SYSTEM MUST HAVE

MET?

(Place a 0, 1, or 2 in the box next to each item to indicate how the vendor meets the requirement.)

0 = No

1 = Yes - with difficulty

2 = Yes

CONSORTIUM TOP 7

Nontechnical users must be able to extract data from system, e.g. through extensive querying capabilities of the system, both simple and complex.

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Provide capability to manage faculty loads and contracts including: - Managing, correctly calculating and tracking loads across various types of teaching situations including: - Faculty teaching in multiple traditional, non-traditional, and graduate programs simultaneously - Multiple instructors per course - Mix of face-to-face and online courses - Management of course loads for faculty in different parts of the country so they can be managed centrally but credited and managed based on location and program in which they teach - Electronic generation of at least a high percentage of faculty contracts and electronic transfer of required data for accurate payment of salaries to the payroll system - Generation manage reports

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Ability to know which classes are TBA and/or STAFF for a given term, which classes are still open. Need to be able to query for immediate results, not wait upon a report.

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Need to be able to attribute faculty compensation to various sources, such as grants and departments; and to various responsibilities, such as teaching, grant leadership, department chair, committees, etc.

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Need means to track grants, expense allocation and reporting.

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Good and ongoing training for all levels of users.

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Have tool flexible enough to enable load data/processes to flow between registrar’s office and academic affairs (dean's) office

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Other General Needs

Flexible Admissions tracking for non-traditional programs., e.g. ability to process prospects in relatively short time frame as opposed to over a year, as with traditional student applicants.

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Need to be able to register and administer courses one at a time.

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Need to track on a monthly basis bottom-line financial status of students, including non-traditional

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Need means for both non-graphical shell for ‘super users’ and graphical Web access for most users.

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Trends in the field to which are/will drive "musts"

Trend: increasing use of research and validation questions directed to the central database. For example, we can gain efficiency by reallocating resources tied up in our curriculum. Determining whether it is true that 80% of credit hours are taught in 30% of courses or that many courses are being taught that are purely elective that do not satisfy any specific requirement are examples of using the central database empirically.

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Use of business analysis tools for empirical assessment of central data. We need to integrate such tools (such as Cognos) into modern ERP systems

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Benchmarking the cost of doing business (for example, the cost per student credit hour) and providing the data in canned reports. See, for example, the University of Delaware benchmarking project.

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Our institutions are becoming more complex as evidenced by increasingly complex course loads; used to be 7 courses, now there are multiple forms of load (nursing practicum, student teaching)

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