Department/Area: Accounts Payable

SYSTEM MUST HAVES

MET?

(Place a 0, 1, or 2 in the box next to each item to indicate how the vendor meets the requirement.)

0 = No

1 = Yes - with difficulty

2 = Yes

CONSORTIUM TOP 13

Simple on-line check requisition form. Ability to flag the check for special handling or distribution.

Notes:

Adaptible to all payment options: direct deposit; paper checks; credit card; EFT

Notes:

Invoice entry and query on a single screen; account number entry in one location including ability to enter muliple invoices for a single vendor on one screen.

Notes:

E-mail notification system with pertinant data to give status of payment, ie. direct deposit has been initiated.

Notes:

Ability to send and receive documents electronically.

Notes:

Ability to scan receipts and attach to check requisition.

Notes:

Ability to act as fiscal agent for multiple payable subsidiaries. Need to manage multiple tax IDs.

Notes:

Capabilities related to Invoice/credit memo entry including: - Warning for duplicate invoice number. - Recurring invoice option for monthly payments. - Online matching of invoices to POs. - Ability to designate if you want an invoice number to appear on a separate check - Hold check option. - Ability to override auto-fill information. - Invoice and credit memo entry on same entry screen. - Ability to view receiving information from the invoice entry screen.

Notes:

Vendor information tracking capabilties including: - Versatile vendor search and address entry capability. - Soundex like search that is not case sensitive. - Large address fields for vendors. - Vendor maintenance features. - Ability to designate an alternate name/address. - Warning of duplicate vendor name or tax ID number. - Tax information identified and tracked in the system: - 1099s, - foreign payees

Notes:

Reporting and query ability: by vendor; date; invoice number; account number; check number or payment type. (custom reporting tool and ability to extract tool). Requesters should be able to query invoices.

Notes:

Check printing capabilities including: - Ability to print a single check. - Ability to flag checks to print in batches for special handling or distribution. - Parameter-driven payment selection, such as all direct deposit or amounts over $10,000.

Notes:

Positive pay integration. Electronically sending all check information to the bank.

Notes:

Support developing trends for e-commerce and document imaging.

Notes:

DEMO TOP 10 IN PART BY SHOWING THE FOLLOWING

No specific requests

Other Musts in Top 10 at One or More of the Colleges

None