Department/Area: REGISTRATION & SCHEDULING

SYSTEM MUST HAVES

MET?

(Place a 0, 1, or 2 in the box next to each item to indicate how the vendor meets the requirement.)

0 = No

1 = Yes - with difficulty

2 = Yes

Provide reporting tool that: - Provides standard reports for IPEDS, accreditation, etc. - Enables users to easily construct and generate ad hoc reports - Enables extracting records based on multiple variables across multiple terms, years, etc.

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Enable students to register via the WEB based on flexible controls set by scheduling staff that enable controlling times, dates, etc. when categories of students can register based on parameters such as: - Earned credits plus credits in process - Projected graduation date - Degree Program

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Have course catalog/scheudle (comprehensive list of courses) function that enables: - Designation of course equivalencies - Storage and maintenance of course histories - Cross listing of courses in multiple departments with multiple instructors - Rolling catalog entries from term to term (i.e. eliminates need to re-enter information each term or year)

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Permit authorized users to override controls & back-date entries. System captures and stores actual change and effective dates.

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Enable faculty to authorize registration for courses requiring faculty permission to register and to override prerequisite and other requirements for courses she/he teaches

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Provide fields for course titles and numbers of sufficient length to accommodate complete, variable length entries and enable entry of section specific titles that differ from the main course titles

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Have communication with Student Record module that identifies and alerts student that registration includes repeat course(s) or equivalency(s)

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Provide capability to set parameters that allow students to cross register in programs, college units or college campuses to which they have not been formally admitted and that operate on different schedules/calendars (i.e. day college student register for weekend college courses and vice versa, etc.). System must check for and notify student of schedule conflicts across all courses regardless of program, unit, campus, or schedules/calendars.

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Provide on-line access for registrar's staff that is faster and more efficient that browser-based access

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Provide on-line display of class schedule on-line including up-to-date enrollment figures for each class

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DEMO TOP 10 IN PART BY SHOWING THE FOLLOWING

Steps required to create a course

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Steps required to create a course schedule including adding faculty assigned, dates for each course (non-traditional need), prerequisites, comments, fees, etc.

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Other Musts in Top 10 at One or More of the Colleges

Enable entry of multiple instructors for a course or section and ability to control issuance of class lists, course load attribution, etc. for each faculty member

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Be integrated with admissions system so that data for population of required fields in registration and student records modules flows smoothly and accurately

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Enable specifying requirements student's must satisfy in order to register for certain courses (i.e. pre-requisities, instructor permission, etc.

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Provide a search function that enables users to designate search parameters (i.e. open courses/sections in a specific department, all open courses/sections during a specific class period, etc.)

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Support batch & block registration of students

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Have registration "wait list" function that: - Supports setting prioritization parameters such as registration date/time - Enables faculty to select/approve move of selected students from wait list to enrolled status

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Enable department chairs to build class schedules using a browser

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Provide capability to set different levels of accessibility for students, faculty, registrar's staff, etc.

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Enable for on-line scheduling of classrooms for non-class usage after class schedule has been finalized

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Facilitate entry of special course fees and transfer to student billing system

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Enable refunding tuition on basis of date or term

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Have capability to control access to class schedule by date based on type of user (i.e. department chairs only during schedule build period, all faculty prior to start of registration period, students x days prior to start of registration period, etc.

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Provide capability to use class-lists as source for communications (i.e. use of class list to email messages to enrollees, advisees, other related groups, etc.)

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Provide capability to place "holds" on students' ability register--(financial, academic, etc.)

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Enable display of course descriptions in registration module

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Have capability to select language for display of registration system

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