Department/Area: STUDENT LIFE

SYSTEM MUST HAVES

MET?

(Place a 0, 1, or 2 in the box next to each item to indicate how the vendor meets the requirement.)

0 = No

1 = Yes - with difficulty

2 = Yes

CONSORTIUM TOP 11

Provide capability to collect, view, query and administer comprehensive student demographic information in a user friendly way (single screen) including: - Multiple addresses - Personal and college e-mail addresses, - Multiple telephone numbers (home, campus residence, cell, etc.) - Parents and/or custodial contact information and capability to identify relationships including complicated family structures (step-parents, guardians, etc.) - Emergency contact information - Health insurer information - Vehicle ownership - Academic advisor - Class schedule - Capability to control access on a field level basis based on category of user

Notes:

Provide capability for students to edit selected personal information on-line (such as address, phone number, emergency contact information, health insurance information, co-curricular activities, etc.) Demo: Making changes as a simulated student

Notes:

Have ability to develop on-line surverys component that can be used to generate automated e-mail notices of events related to students' interests

Notes:

Provide capability for staff in multiple offices to record and retrieve students' participation in co-curricular activities including level of involvement (i.e. captain of athletic team, chairperson of a campus group, editor of newspaper, etc.) separately from students' academic records.

Notes:

Have contact management component that enables members of various student life and career/counseling staffs to record student contacts including: - Emails sent/received - Mailings - Conduct incidents - Safety incidents - Appointments - Notes/comments and capability to designate type of note with coding that restricts access based on category of user (Demo: Adding a note and showing how it would be secured. Show that display of existence of the note and access is controlled based on security level/role of the user)

Notes:

Provide capability for various student life areas to track volumes of students' usage, event attendance, etc.

Notes:

Have module that supports management of student residence hall operation including: - Housing application and cancellation tracking - Automated roommate matching/assignment, - Room selection - Resident rosters - Floor plans storage and display - Room condition report entry and display - Work order entry and display - Entry and display of residents' medical emergency and health information - Billing for damage to rooms - Billing for room rent - Key management - Short-term rentals/room assignments for summer conferences, etc.

Notes:

Provide capability to interface with ID card system to enable viewing of student photographs stored in that system

Notes:

Provide capability to schedule and manage usage of college resources from same system including: - Classrooms for class and non-class usage - Other campus facilities (conference rooms, athletic facilities, etc.) - Equipment (AV, computer etc.) - Catering services - Generation of charges and integration with accounts receivable system to enable billing customers for rental/usage of campus resources

Notes:

Have component that enables compliance with SEVIS requirements including data collection, electronic transmission to national data base, etc.

Notes:

Facilitate compliance with FERPA, HIPAA and other confidentiality requirements including capability to control access to students' data on a field level basis, prominent indication on on-line screens/printouts of data elements students' have formally requested not to be released, etc.

Notes:

DEMO TOP 11 IN PART BY SHOWING THE FOLLOWING

Setting up user access categories for control of access to documents based on confidentiality category assigned

Notes:

Adding a note and showing how it would be secured. Show that display of existence of the note and access is controlled based on security level/role of the user)

Notes:

Other Musts in Top 10 at One or More of the Colleges

None