Department/Area: STUDENT RECORDS

SYSTEM MUST HAVES

MET?

(Place a 0, 1, or 2 in the box next to each item to indicate how the vendor meets the requirement.)

0 = No

1 = Yes - with difficulty

2 = Yes

CONSORTIUM TOP 14

Enable entry of multiple names, addresses including international addresses, matriculation dates, relationships, multiple race/ethnicity, multiple citizenship, etc.

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Provide capability to store all of a student's program information (e.g. multiple majors (formally declared and intended), minors, certificates, licensures, including histories of each, future program intent, etc.) and capability to select what information appears on transcripts

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Privacy flag that indicates that student has formally requested privacy--prominently displayed in all student record views

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Facilitate smooth, single step transcript production including: - Capability to specify number of copies (i.e. do not have to enter order for each copy separately) - Auto. Signature - "Hold" control - Update of issuance history

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Provide capabilities to control entry and handling of transfer courses including: - Entry of course equivalencies including multiple/split equivalencies for a single course - Entry into "holding" area until student is formally enrolled or final, official transcript received - Control of when credits are moved from "hold" to official record - Setting of rules that accommodate varying policies regarding inclusion in GPA calculations, etc.

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Provide controls for updating of student classifications that enable designating when classifications can: - Update automatically - Require manual update - Update on criteria other than credits

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Capability to enter grades from multiple locations with same controls -- i.e. faculty via web, staff in office, etc. - Controlling date periods for specific types of grades - Email notifications to faculty, registrar's office & students

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Have automatic updating of session & cumulative statistics including cumulative & major GPAs upon all grade entry (i.e. no manual trigger of a "closing" procedure required to update statistics)

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Have capability to designate grade type (i.e. letter, pass/fail, etc.) that drives editing of grade entries to ensure that correct grade type is entered and permits auto conversion of "improper" grades to "proper" grades--i.e. letter to pass/fail, A+ to A, etc.if school policy is that faculty does not know which students have selected pass/fail

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Have capability to customize data entry screens for specific functions/users to maximize efficiency

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Have capability to specify rules that govern handling of "repeat" courses (i.e. calculation of GPA, etc.)

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Provide capability to track and retain history of students' status: leaves, suspensions, probation, graduation, etc.

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Provide capability to track and report retention rates for specified categories of students (i.e. first-time freshmen, transfers, students who have indicated a particular major interest at time of admission, etc.)

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Provide a set of audit reports for registration, grade changes, incomplete filings, etc.

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DEMO TOP 14 IN PART BY SHOWING THE FOLLOWING

No specific request

Other Musts in Top 10 at One or More of the Colleges

Have capability to prevent transcript production for students that are not "owned" by college--i.e. for students from other colleges that take classes under a cross-college registration agreement

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Provide capability to print transcripts by specified parameters (i.e. by cohort, by term, by course, etc.)

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Provide capability to withhold formal awarding of credit until a specified sequence or set of courses has been completed

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Provide capability to initiate calculation of a new cumulative GPA after student completes a degree/program and enrolls in another degree/program at the same institution (i.e. completes AA degree and then is accepted into and enrolls in BA program, completes a BA degree and then is accepted into and enrolls in a graduate degree program, etc)

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Provide capability for students to print unofficial transcripts in transcript format (i.e. does not have to do a series of screen prints)

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Calculate and record class rank by term

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Provide capability to control whether or not students names appear on grade entry sheets/screens to facilitate law school's anonymous grading practices

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Provide capability to enter official and unofficial notes/comments and a way to: - Limit access to them to specific notes/comments to specific categories of users - Designate which should appear on transcripts and which should not

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Provide capability for students to update selected demographic data elements themselves

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Provide capability to enter academic honors, awards, certifications, .

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Provide capability for completion of forms on-line and automated routing

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