TWIN CITIES Consortium ERP SYSTEM SELECTION

Recommended Timetable

Bethel, Macalester, Northwestern, St. Catherine, William Mitchell

 

 

August 25, 2003                      Joint President/CFO/CIO/IS Director meeting (Bethel)

á       Develop consensus on the plan and agree to move forward together

á       Concur on key messages to be conveyed to project team members from each college (See Attachment A)

á       Highlight likely reactions/responses from users (See Attachment B)

 

Aug. 26-Sept. 5, 2003             Presidents convey Key Messages to Project Team at her/his college

 

Sept. 15-Oct. 3, 2003              College project teams complete homework assignment for first joint project team meeting (See Attachment C)

 

Oct. 6-8, 2003                         First Joint Project Team Meeting (See Attachment D)

 

Oct 9-21, 2003                        CIOs/IS Directors:

á       Consolidate department specific requirements

á       Send to team members for review/comment

á       Develop grid between requirements and vendor specific modules

 

Oct. 9-31, 2003                       Business Process Flow Work Groups draft demo scenarios (See Attachment E)

 

Nov. 3-5, 2003                         Second Joint Team Meeting (Attachment F)

á       Finalize department specific requirements

á       Finalize business process scenarios

 

Nov 10, 2003                           CIOs send specifications & demo scenarios to vendors

 

Nov10-31, 2003                       CIOs:

á       Update vendor contract information including more current/accurate license fees, implementation costs, maintenance costs and options and payment schedules

á       Finalise site visite locations

 

December 1-5, 2003               Demos and Ancillary Data Gathering - (See Attachment G)

                                               

December 8-19, 2003             CIOs/IS Directors consolidate demo feedback (See Attachment H)

                                                Representative group(s) visits college(s) using systems from top 1 or 2 vendors

 

Dec. 22, 2003-Jan.  9, 2004    CIOs prepare final recommendation (See Attachment I)

 

January 2004                          CIOs deliver final vendor recommendation to each schoolÕs decision-makers

 

January-March 2004               CFOs/CIOs negotiate contracts

 

CIOs and selected vendor develop implementation and training plans and schedules (See Attachment J)

 

Colleges incorporate funding/payments into budgets

 

After July 2004                       Begin implementation