Campus Activities and Operations
Eichhorn Student Activities Center
2nd Floor, Campus Center
651-696-6888
macalester.edu/campusactivities

SAFEwalk
651-696-6699

Campus Event Detail Form (CED Form)

  • Required for any mid to large sized events with Setup/AV/Catering needs
  • Must be signed by a Campus Programs Staff
  • Must be submitted to Reservations Desk 14 calendar days before the event
  • Failure to meet the deadline will result in Event Cancellation
  • Campus Event Detail Form

Alcohol Approval Request Form

  • Must be completed for any on-campus event where alcohol is present
  • Must be completed and submitted to Director of Campus Center & Conferences 3 weeks prior to event date
  • If selling alcohol, this form must be submitted 9 weeks prior to event date along with completed/signed City of St. Paul Class-T License Application
  • Failure to meet the deadlines will result in denial of request for alcoholic beverages
  • Alcohol Approval Request Form

City of St. Paul Class-T License Application

  • Must be completed for any on-campus event where alcohol will be sold
  • Must be completed and submitted to Director of Campus Center & Conferences 9 weeks prior to event date
  • Please consult Alcohol Policies on Catering page for additional Alcohol Policies & Procedures.
  • City of St. Paul Class-T License Application

Event Security Request Form

Required for:

  • Dances & Large Concerts
  • Events where Alcohol is present/sold
  • Events featuring/including High Profile/Controversial Speakers or Topics/Issue

Final determination for Security Requirements determined by Director of Safety & Security & Reservations Manager.

Minimum Coverage = 4 Hours. Sponsoring Org is responsible for charges incurred for designated Security Officers.

Must be submitted to Reservations Desk 14 calendar days before the event

Event Security Request Form

Fundraising Approval Form

  • All Student Orgs wishing to sponsor a fund-raising event must submit this form to Associate Director of Campus Life and/or his/her designee at least 14 calendar days in advance for approval
  • Student Orgs that wish to receive monetary donations or products from corporate sponsors will need additional approval from the Development Office
  • No alcoholic beverages may be served, possessed, or consumed at any fund raising activity
  • No funds will be contributed to any outside agency or entity unless:
  • The organization is able to provide proof of their status as a Non-Profit Organization AND the college has received a copy of their W-9 form (PLEASE ATTACH), and
  • The organization is able to accept fees in U.S. Dollars, via check, credit card, or wire transfer
  • Fundraising Approval Form