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Job Search Skills: Correspondence
Cover/Application Letters
Basics
A cover letter or letter of application is an original statement that introduces you by highlighting your interest, education and experience as they apply to a particular employer. Your resume is a broad, more encompassing statement of your background, education and experience; your letter of application should tell the recipient why he or she has received your resume. The personalized letter of application and printed resume should form a package designed to get you to the next stage, the job interview. A letter of application should never exceed one page.
- While all of the letters you send during your job search may be quite similar, each one should be tailored to the position and organization to which it is sent.
- Print your letters on the same paper you use for your resume, and use the same font for both documents. Keep a copy of each letter you send out, whether on a disk or on a paper, for reference.
- Use the correct name and title of the person who is responsible for reviewing resumes. You can also get information about the organization by looking at their web pages, by asking a receptionist at the organization for the appropriate contact name, or by contacting their Human Resources office directly to request information.
- Always refer to the employer as Dr., Mr. or Ms., but never as Mrs. or Miss.
- Open your letter with a strong sentence that defines purpose of letter.
- All letters of application should follow the standard business letter format.
- Proofread and spell-check the letter carefully for any errors. This will be seen as a sample of your writing and communication skills, as well as your ability to pay attention to detail.
- Strive to keep your letter of application interesting, concise and to the point.
- Don’t forget to express your strong enthusiasm for the position and outline your top skills.
Templates and Samples
Additional Resources
Thank You Letters
After an interview, write a brief follow-up letter. Less than one percent of people interviewed take the time to send such a note, so you can be certain it will be noticed. Use the letter to reemphasize your potential value to the company/institution, correct any misunderstandings, and add forgotten points. Don’t forget to reiterate that you are still interested in the position and the organization. Strive to send the letter within 48 hours of your interview.
Templates and Samples
Additional Resources
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