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If you would like personalized assistance, please contact the CDC for an individual appointment, or stop by during drop-in hours Monday through Friday between 2 P.M. and 4 P.M.
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Job Search Skills: Creating a Reference File What is a Reference File?A reference file is a packet of materials that you provide to an employer or educational program to support your application/resume. Although most often used in the field of education, others may benefit from having these materials on hand. Some employers may prefer a list of references they may contact by phone to discuss your qualifications. Typically, a reference file contains copies of:
How Do I Obtain the Materials for My File? Most employers and educational programs prefer work-or school-related references, rather than personal or character references. Good reference sources include people who you feel have a positive impression of your work in the classroom, workplace or on campus:
Provide the writer with a current resume. This will give them a broader view of your qualifications. Copies of typical job listing, or information on academic programs, in which you are interested will also help them identify the most relevant aspects of your background to highlight in the letter. As a courtesy to the writer, offer to pick up the reference in person or provide a self-addressed, stamped envelope. If you want your reference to remain uncreased, use a large envelope. Transcripts are available from the Academic Records Office (651) 696-6200. Any Tips for Using My File? Keep your documents in a safe and clean place. Also, make sure that the copies you make are high quality, without smudges or stray marks. Remember, the point is to make a positive impression on employers! Organize the documents in a logical and orderly fashion. Some employers will want to see your references when you submit your resume and cover letter. Others may not want them until they interview you. Often, the job listing will indicate their preference. When presenting your references at an interview, you may want to attach them with a paper clip or provide them in an envelope or file folder with your name on it. In order to keep your references up-to-date, you will want to maintain contact with your reference writers. Keep them informed of the status of your job search. A quick note or phone call will do the job. In any case, a thank you letter is appropriate when you get a job, let your references know you appreciate their assistance! Interfolio.com and ReferenceNow.com On-line Credential Management These resources manage confidential letters of recommendation and other credentials for job seekers and undergraduates applying to graduate and professional school.
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