Web Management Team | Meeting Minutes | November 17, 1998

Web Management Team Minutes

11/17/98

Present: Joel, Denis, Dan, David, Sarah, Nancy Mackenzie, Terri

Absent: Nancy Peterson

1. General Business

Dan Keyser volunteered to take the minutes at the next meeting. Kris K. will not be the student representative on the Web Management Team. MathScience is moving their Web page to the main campus Web server.

2. Review of Brainstorming Ideas from last Week

The list we worked from was as follows:

Text index for the site

Search engine for the site

Hidden text on pages to make searching easier

Forms capability - service requests

Identify missing components

Online Registration

Administrative document management

Improved automated directory (not all browsers can read our Gopher directory)

More systematic plans to encourage faculty Web use

Educate the campus

Expectation management

Support - staffing, resources - programmer, general overseer, graphic designer, user support/training, planning manager

Committee minutes

College documents - handbooks

Help guides/documentation

CGI Scripting needs

Implement Web conferencing - account administration, training, link with classes

Policies on content

The following topics were rated number one priority:

Search engine for the site

CGI Scripting Needs

Implement Web Conferencing software

The following topics were rated as second priority and grouped together:

Educate the campus

     Forms capability (we have already, we need to educate users)
     Expectation Management
     Help guides/documentation
     Hidden text on pages to make searching easier
     Committee minutes - already being done by Terri, need more outreach and publicity
More systematic plans to encourage faculty Web use - may be covered by Mellon 2 grant and two new technology assistants

The following were eliminated from discussion:

Text index for the site - if we have a search engine, we don't need a text index
Administrative document management
Online registration - requires purchasing software, budget issue for next year

The other areas discussed included support which is before the TFOB. All other topics were considered lower priority with no further discussion.

Also added late in discussion was the need for policies on content. This was ranked high priority, but not in the top three selected for further discussion next week.

It was decided that Sarah and Terri would meet to discuss an implementation plan for the top three. For CGI scripting it was agreed that this task could be delegated, but we need to have money in order to hire a student. Sarah and Terri will identify the jobs that need to be done, estimate cost and number of hours required, and prepare a time line for completing the jobs. They will bring back information for the December 2 meeting.

3. Terry Gorman's Request

Terry Gorman submitted a request to post a page for a nonprofit group that he works closely with. In reviewing his request we discussed the issue of "prior review" which is an area that has been featured in court cases. It was agreed that we need a review of our content policy, and further discussion on the issue of copyright and intellectual property rights. We no longer have an automatic disclaimer on personal Web pages, one of the changes as a result of moving from the UNIX to Novel server. Meanwhile, it was agreed that Terry could post anything on his own personal page, including information on his group, but it would have to be on his personal page.

4. 2^nd Draft of Web information brochure. A second draft was distributed and it was agreed that we would review at the next meeting with a final copy to be approved to go to press after the meeting.

Next meeting, Dec. 2^nd in the BI Room of the Library. Sarah will be doing a demo of the Web conference software.

Submitted by Terri