Time Off Benefits

For full details regarding time away from work policies at Macalester, see the Employee Handbook.

Important Note:Members of Macalester's collective bargaining units (CBU) should refer to collective bargaining contract in force for paid leaves of absences polices.

Vacation - Staff

NON-EXEMPT OR BI-WEEKLY PAID EMPLOYEES
Years of Service Hours Earned Per Month
(Based on 1.0 FTE*)
Maximum Accumulation Hours
(24 months of Accrual, based on 1.0 FTE*)
1st Year through 5th Year 9.69 hours per month (1.25 days per month) Vacation accrual cannot exceed 232.50 hours in any given month
6th Year through 10th Year 12.87 hours (1.66 days per month) Vacation accrual cannot exceed 308.76 hours in any given month
11th Year or greater 15.50 hours (2 days per month) Vacation accrual cannot exceed 372.00 hours in any given month
EXEMPT MONTHLY PAID EMPLOYEES
Years of Service Hours Earned Per Month
(Based on 1.0 FTE*)
Maximum Accumulation Hours
(24 months of Accrual, based on 1.0 FTE*)
N/A 15.50 hours (2 days per month) Vacation accrual cannot exceed 372.00 hours in any given month
  • *Accrual is pro-rated based on FTE
  • Vacation accruals in excess of 24 months of accrual are forfeited each month in which the accrual is at the maximum.
  • When claiming vacation, non-exempt staff should record time utilized in ¼ hour increments (i.e. .25, .50, and .75) and exempt staff may utilize time in two hour increments.
  • Cash payment may not be made in lieu of paid time benefits. In addition, time off benefits will not be paid in excess of authorized hours.

 

Sick Time - Staff

Employees with an assigned FTE of .5 or greater, with appointments of greater than six months, are eligible for sick time which is prorated per FTE. Sick time is accrued at a rate of .0461 per compensated hour (˜12 days per year prorated per FTE) and may be carried over from year to year.

Parental Leave – Staff

Macalester staff members with regular full‐time employment are eligible for a paid leave of six weeks after they have been on the payroll for two years if they are the primary caregiver for a new dependent. Staff members who have been employed more than one year but less than two years will receive paid leave prorated by their number of months of service.

Sabbatical Leave - Faculty

See the Faculty Funding & Support section of the Provost and Dean of Faculty’s website for the Sabbatical Leave Application Form.  Details regarding the policy are provided on the form.

Short Term Emergency Leave - Faculty

In the event of a short term disability or other emergency leave of fewer than 90 days, a faculty member who has an on-going relationship with the College may continue to receive his or her salary. Arrangements for classes and other responsibilities will be made by the Provost in consultation with the department chair. The College will continue to pay health insurance premiums for eligible employees.

Parental Leave - Faculty

A full‐time faculty member who is assuming primary care of a new dependent, and who is on a multi‐year terminal contract with a minimum of two years remaining in the contract or on a tenured or tenure track contract, may choose one of the following leave options:

  • Option A: Up to six weeks leave at full pay with a full teaching load for the rest of the academic year.
  • Option B: One semester leave and a full load for the remainder of the academic year.
  • Option C: A one course release.

Other Paid and Unpaid Leaves

  • Bereavement leave
  • Jury duty leave
  • Voting and election judge leave
  • Bone marrow donor leave
  • FMLA Leave
  • Minnesota Parenting Leave
  • MN School Conference And Activity Leave
  • Military Leave
  • Educational Leave

For More Information

Related Benefit Forms