Employee Handbook

3.17 Termination of Employment

Staff employment with the College can terminate for a variety of reasons. In instances where the employee is resigning, it is customary and requested that an employee give an appropriate notice. Appropriate notice for non-exempt staff is at least two weeks; for exempt staff the notice period should be at least four weeks. If an individual does not satisfy this requirement, they run the risk of not receiving a payout of their accrued and unused vacation that traditionally would be available to them. Exceptions to this will require pre-approval from the employee’s supervisor and Employment Services.

Vacation & Medical Leave Payout

Individuals who terminate employment with Macalester, will be paid for any accumulated and unused vacation days up to a maximum value of one year's accumulation. The payout will be at the individual’s current hourly wage equivalent and pro-rated to the current FTE. Unused medical leave remaining at the time of termination is not eligible for payout.

Transition & Final Check

Terminating employees are encouraged to speak with the Employment Services Department to ensure appropriate understanding of their benefits upon termination. Additionally, since all employees are entrusted with College property (College I.D., keys, P-card, computer or other equipment, etc…), proper procedures for returning the property must be followed before a final payroll check is issued. For this reason, the final paycheck is not disbursed via direct deposit, but in traditional paper check form and mailed to the address on file. The Termination Checklist from Employment Services should be used by the departing employee and supervisor to ensure a successful transition.

If the employee was, during employment, entrusted with the collection, disbursement or handling of money or property, and a final accounting cannot be made at the day of termination, the College will have ten calendar days starting with the day following termination to audit and adjust the accounts of the employee before the employee's final wages are paid. If after such audit it is found that any money or property entrusted to the employee by the College has not been properly accounted for or paid over to the College, an appropriate adjustment/deduction will be made to the final paycheck.

Revised effective 1/15/2014.