Employee Handbook

11.9 Holidays

Revised January 1, 2011

Macalester College observes ten paid holidays each year for eligible employees:

  • New Year's Day
  • Martin Luther King Jr. Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Eve Day
  • Christmas Day

Full-time employees who work on the holiday will receive another day off within the pay period before, pay period of, or pay period after the holiday. To the extent possible, the day off will be granted in accordance with the employee’s request, however, business needs may also be taken into consideration. Full-time employees whose regular day off falls on a holiday should receive another day off with pay.  Payment in lieu of holiday time off may be permitted where scheduling is a conflict. Casual and part-time employees who are required to work on a designated holiday will be paid their regular rate of pay plus one hour of holiday pay for each hour worked, up to a maximum of 7.75 hours.  Employees who work an alternative work schedule will be paid up to 7.75 hours of holiday pay which they may supplement with vacation time in order to reach the number of hours for which they are normally scheduled.

If a holiday occurs during the pay period in which a full-time employee is being paid for time off (i.e. vacation, sick leave, funeral leave, or jury duty), the employee will be paid for the holiday.  Full-time employees returning from leaves of absences (LOAs), who are required to return on a temporary part time basis due to medical reasons, are eligible to receive holiday pay.  Employees on unpaid LOAs are not eligible for holiday pay.  Employee’s on leaves extending beyond two weeks are not eligible for holiday pay.  Full-time employees who are receiving worker's compensation or short term disability payments are eligible to receive holiday pay.

Holidays that fall on a Saturday are generally observed on the preceding Friday. Holidays that fall on a Sunday are generally observed on the following Monday.

11.9.1 Floating Paid Holiday

In addition to the paid holidays provided by Macalester College, the college also provides one floating paid holiday for eligible staff employees. This additional holiday was traditionally associated with observance of Good Friday.

Usage of the floating paid holiday has the following rules:

  • One floating paid holiday is available per calendar year (January 1 to December 31)
  • Hours associated with the holiday must be taken in a whole day increment (they cannot be broken across multiple days) – the intention of the floating paid holiday is to provide a full day of rest for the employee
  • Hours reported for the holiday should be based on their usual and customary schedule had the employee worked the day
  • Usage of the floating paid holiday must be reported via online time sheets or leave reports in a separate category and not combined with other paid leave types
  • Scheduling of the floating paid holiday is subject to supervisor approval (per business need of the college) – supervisors and employees are encouraged to be fair and flexible in usage of the holiday
  • The floating paid holiday may not be carried over from year to year if it is not used by the employee
  • Floating holidays are not eligible for payout in the event the employee leaves employment with the college
  • Non-exempt employees only - as with other paid leaves, time associated with floating paid holiday does not count toward the weekly overtime limit as defined by the Fair Labor Standards Act (FLSA)

11.9.2 Paid Holidays for Part Time Staff

Hours reported for paid holidays should be based on the usual and customary schedule had the employee worked the day.

If the employee has a variable or compressed schedule, it will be up to the supervisor's discretion on how many holiday hours should be paid for that pay period - supervisors are encouraged to be fair to the college and flexible with the employee in reporting the paid holiday.

11.9.3 Working on a Scheduled Paid Holiday

The College's operating schedule occasionally requires employees to work on a scheduled paid holiday. An example is the "First Year Orientation Program" which falls during Labor Day weekend each year.

In the event business need causes this to occur, the following rules should be observed:

  • A paid day off must be allowed for the employee within 30 days after the missed paid regular holiday
  • The time associated with this day off may not be split over multiple days - the intention of the paid holiday is to provide a full day of rest for the employee
  • Time reported for staff employees should be reported in the regular paid holiday category on online timesheets and leave reports

Bargaining unit employees are governed by the terms of the collective bargaining agreements in force between the College and the bargaining units.