General

Who should I contact in Employment Services if I have a question?

For general questions or if you don't know who to call, you can call the main Employment Services line at 651-696-6280 or email us at .

For specific ES staff members and areas of responsibility, see the staff list.

What should I do if I need to report an employment related accident on-campus or off-campus (Worker's Compensation Claims)?

For insurance reasons, it is important that all employment related injuries or incidents are reported to Employment Services (ES) within 24 hours of the injury/incident occurring. Please complete the Injury/Incident Report Form to report the injury/incident. Please have your supervisor review and sign your completed Injury/Incident Report Form. Questions can be directed to 651-696-6280 or .

In the event the accident occurs outside of regular ES office hours, please fax the report to 651-696-6612 or e-mail the report to .

Where do I find the form that I need?

See the Employment Services Forms page. Specific questions on how to complete a form can be directed to or the ES staff person responsible for the related process.

Benefits

Benefit Plans & Open Enrollment FAQ
This list was developed to answer specific questions about Macalester's benefit plans and the open enrollment process (typically takes place during the month of November for changes effective on January 1st of the next plan year.)

Sabbatical Leaves
Questions about faculty sabbatical should be directed to the Provost and Dean of the Faculty.

Payroll

Payroll For Faculty & Staff Paid Monthly
Payroll For Staff Paid Bi-Weekly
Payroll For Student Employees
These three FAQs address common payroll questions by audience.

Time Reporting
This FAQ provides information for employees who report time worked (hourly) or time taken as paid leave (salaried).

Tax for International Visitors
This FAQ provides information international visitors regarding U.S. tax and Macalester's process related to it.

Taxable Prize or Award/Gift Form
This FAQ addresses gifts or awards (using Macalester funds) given to students, faculty or staff and the tax implications and reporting requirements.

Student Employment

Student Employment FAQ
This FAQ provides information for students and supervisors regarding hiring, student pay, employment evaluations, student employment work authorization forms, disciplinary procedures, no-aid student employment.

Work/Study Awards are administered by Financial Aid. Contact Financial Aid for information related to applying for aid or changing aid amounts or status.

Employment Policies

Employee Handbook
This handbook provides the official policy document for employment related issues for Macalester faculty and staff.

Student Employee Handbook (gdoc)
This handbook provides the official policy document for all student employment related issues.

Staff Performance Reviews

For copies of job descriptions, performance review forms, or completed performance reviews, contact .

Eligibility
Any employee hired prior to December 1 should receive a review the following Spring. Any employee hired on or after December 1 is not required to receive a review, but supervisors are welcome to engage recent hires in a performance discussion.

Annual Reviews
The annual review period aligns with the fiscal year (June 1 - May 31). Reviews should be completed annually by May 1. A review will be considered "complete" when it has been delivered/discussed with the employee, signed by both the employee and supervisor, and then turned in to Employment Services. When submitting a review to Employment Services, please only send the Performance Review portion of the document and do not include the job description portion of the document.

Performance Review Forms
Performance Review forms are attached to the end of each job description. If you do not have an electronic copy of the job description/review form, simply email or call Employment Services to request the most recent job description/review form.

Due to the format of the document, you will need to download/save the file before you can view it. Open the saved file to view and edit the job description/review form. When saving changes, you may need to "Save As" instead of overwriting the original saved document.

Job Description Changes
The supervisor and employee should discuss any relevant change(s) to the job description and create an updated version of the job description. In a separate submission than the performance review, the supervisor will submit the updated electronic copy of the job description along with a summary of the changes to Employment Services.