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Employee Handbook
Table of Contents

1 - Purpose of the Employee Handbook

2 - Facts about Macalester

3 - Staff Employment

4 - Staff Wage and Salary Plan

5 - Staff Training and Development

6 - Faculty Personnel Policies and Procedures

7 - Curricular Policies and Procedures

8 - Academic Department and Program Policies and Procedures

9 - Faculty Professional Activities Programs

10 - Faculty Directory, Officers and Committee Memberships

11 - Employee Benefits

12 - Additional College Policy Statements

13 - Health and Safety

14 - HIPAA Policies and Procedures

Handbook Index

Faculty Constitution and By-Laws

HEALTH INSURANCE ENROLLMENT POLICIES

Full-time and part-time employees (.50 FTE or greater) and their eligible dependents may enroll in the College's health insurance program. Full-time and part-time employees are eligible as of their first day of employment. Enrollment must take place within 30 days of eligibility. Dependent insurance may be paid on a pre-tax basis under the flexible compensation program. Under I.R.S. regulations, once a pre-tax election has been made for a calendar year, during that year it may only be revoked due to a change in family status.

If employees have not enrolled within 30 days of eligibility, they may later apply for coverage as follows:

1. Open Enrollment:

   In November of each year, an employee and his/her eligible dependents may apply for coverage by completing a health insurance enrollment form. Coverage will commence on January 1st.

2. Change in Family Status:

   An employee who has had a change in family status may modify his/her insurance coverage status and flexible compensation election. This modification must be made within 30 days of the change in family status, and is effective as of the date of change. Addition or deletion of health insurance coverage may be executed by completion of the appropriate form. The employee may need to execute a new flexible compensation election form. The new election must be on account of, and consistent with, the change in family status. (See page two for definition of "Change in Family Status.")

3. Leave of Absence:

   Employees returning from leave of absence without pay and without benefits may re-enroll at their previous level of coverage on a pre-tax basis by completing a new flexible compensation form.

   If the employee is on a Leave of Absence, they can cancel their health insurance coverage at the beginning of their leave by notifying the Employment Services Department.

   A change in family status is defined as:

   1. Acquisition of a new dependent. This includes marriage, or birth/adoption of a child or change in child custody. Employees who have previously waived coverage for their spouse who wish to apply for coverage as a result of a newly acquired dependent child is eligible to apply for coverage within 30 days of acquiring a dependent child.

   2. Loss of a dependent through death or divorce.

   3. Significant change in the health insurance coverage of the employee or spouse attributable to the spouse's employment.

   4. Change from full-time to part-time employment.

   5. Leave of absence.

   6. Signing or revoking of a Declaration of Domestic Partnership (See attachment J).

Macalester College · 1600 Grand Avenue, St. Paul, MN 55105  USA · 651-696-6000
Comments and questions to hr@macalester.edu