Employment Services

Employment Opportunities
Benefits
Forms Library
Position Description Library
Benefits
Talent Development/Training
ES Staff
Payroll
Student Employment
Employee Handbook
Frequently Asked Questions

Sustainability Practices

Employee Handbook
Table of Contents

1 - Purpose of the Employee Handbook

2 - Facts about Macalester

3 - Staff Employment

4 - Staff Wage and Salary Plan

5 - Staff Training and Development

6 - Faculty Personnel Policies and Procedures

7 - Curricular Policies and Procedures

8 - Academic Department and Program Policies and Procedures

9 - Faculty Professional Activities Programs

10 - Faculty Directory, Officers and Committee Memberships

11 - Employee Benefits

12 - Community Standards and Additional College Policy Statements

13 - Health and Safety

14 - HIPAA Policies and Procedures

Handbook Index

Faculty Constitution and By-Laws

11.16 Worker's Compensation

All Macalester staff employees are protected under the State of Minnesota Worker's Compensation Law. This benefit covers accidental injuries or occupational illnesses that are caused by, arise out of, or occur in the course of employment at Macalester, including medical expenses and time-lost benefits as provided by statute. Macalester College employee benefits will continue uninterrupted until the employee has reached Maximum Medical Improvement (MMI), and an assessment of ability to return to work has been made.

Medical leave may be used for time off due to an injury covered by the Worker's Compensation Act for the second and third calendar days of lost time since worker's compensation salary reimbursement begins after three calendar days of lost time. Employees may not use accrued medical leave to supplement Worker's Compensation payments.

Process: An employee injured on the job during the work day will be paid for his/her remaining regularly scheduled shift without his/her medical leave being charged for that day. Then, if the employee is out any time after that first day for that specific injury, the employee would need to use accrued medical and/or vacation days for both the second and third days out.  If the employee has no available balance, these days will be unpaid.  These three days are called the workers compensation waiting period.  For the second and third days absent, the employee or supervisor should write "Medical" on either the non exempt time card or on the monthly exempt time reporting sheet.

After the three day waiting period, if an employee is still unable to report to work, State Fund will begin making payments to the employee at either 60% or 66 2/3% depending on the employee's status. For non-exempt employees, the supervisor should write on the timecard "W.C." and for exempt employees, the supervisor should write "workers comp" on the monthly exempt time reporting sheet.

If an employee is unable to work for more than 10 days because of this initial workers compensation injury, the supervisor must notify the Payroll department to request credit for the two days charged during the initial waiting period against the medical or vacation accrual balance. State Fund will retro-actively make payments to the employee for those first three days out and the employee must reimburse the College for day one.

If you are injured or think you have been injured while working, no matter how slightly, you must report the injury immediately to your supervisor to protect your eligibility for compensation. The employee and the supervisor should jointly fill out a first report of injury form and fax it to the Employment Services department X6612.  The College reserves the right to request satisfactory medical evidence to support the report of injury.

Macalester College · 1600 Grand Avenue, St. Paul, MN 55105  USA · 651-696-6000
Comments and questions to hr@macalester.edu