INFORMATION SERVICES
May 2002
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to Information Services
Announcements from the Bulletin, Today, Notification-L
5/31/2002 Summer hours web page
A listing of summer hours for the
Ruth Stricker Dayton Campus Center, Library and other services is available
on the Macalester Web site. Click on the “Summer Facility Hours” link on the
Macalester home page. Please send additions and corrections for this page via
e-mail to webmaster@macalester.edu.[Bulletin]
5/31/2002 E-mail etiquette
There is no Emily Post for the cyberworld but there is good old common sense
and civility. See www.macalester.edu/cit/announce/expired/121099etiquette.html
for guidance. [Bulletin]
5/31/2002 Laptop loaner pool
CIT maintains a limited number of loaner laptops that may come in handy this
time of year. These are for faculty and staff use only. Call the Help Desk at
x6525 for details. [Bulletin]
5/31/2002 Going to be away?
Staff and faculty voicemail boxes hold only 15 new and archived messages (with
few exceptions). When a box is full, the caller does not hear your greeting,
only an automated voice telling them that the box is full. To reduce the frequency
of full mailboxes during the summer, there are two options; block messages from
being left, or increase the number of messages your voice mail box can hold.
• To block messages: An extended absence greeting must be recorded, and Telecommunications
must be notified of the extension, departure date and return date. The notification
can be made in person at Humanities 316, by phone at x6566 or e-mail at borke@macalester.edu.
• To increase number of messages: Again, record an extended absence greeting
alerting callers to your summer status; then call Telecommunications and request
an increase of your message capacity during your time away.
• To record an extended absence greeting: Access your voice mail box; press
4 (personal options); press 3 (greetings); press 2 (extended absence greeting);
follow prompts. Department coordinators and chairs are especially urged to do
this so that incoming faculty and staff are not left confused and needlessly
frustrated. If you have any questions, please call Telecommunications at x6566.
[Bulletin]
5/31/2002 Microcomputer Fund
Decisions have been made for the first round of the 2002–03 Microcomputer Fund.
Letters will be sent to all applicants. Purchases of new equipment will begin
after June 1. If you have been awarded a new system, you do not have to do anything
to initiate the purchase. We will work to deliver all Microcomputer Fund gear
before classes begin in September. We cannot accommodate requests to move any
particular delivery to “the top of the list.” [Bulletin]
5/31/2002 Summer switchboard hours
Switchboard hours between May 20 and Aug. 16 will be 8 a.m. to 4:30 p.m. Monday
through Thursday and 8 a.m. to noon on Fridays. [Bulletin]
5/31/2002 New media reserve policy
Next autumn, Media Services will follow a new procedure to reserve media titles.
Because of increased requests to put videos, DVDs and laserdiscs on reserve,
we need more lead time from patrons. Many titles are shared by a number of professors
over the semester, so reservations should be placed well in advance in order
to coordinate these multiple uses. Media Services needs to receive reserve requests
by Aug. 23 in order to retrieve and place programs on reserve by the start of
classes. Faculty may continue to e-mail their requests or course syllabi to
Kristi Wheeler, wheeler@macalester.edu or use the new faculty reserve request
form at www.macalester.edu/mediaservices/. [Bulletin]
05/16/2002 Welcome
Peter Rogan
Peter Rogan will join CIT as the new academic information associate in the social
sciences. He will have office space in Carnegie and will support information
technology resources and endeavors for the departments of Anthropology, Economics,
Geography, International Studies, Political Science and Sociology. Please join
us in welcoming Pete to campus. [Bulletin, May 16]
05/16/2002 Summer
switchboard hours
With campus summer hours
beginning Monday, May 20, the switchboard hours will remain the same except
for Fridays. Switchboard hours between May 20 and Aug. 16 will be Monday–Thursday,
8 a.m. to 4:30 p.m. and Fridays, 8 a.m. to noon. [Bulletin]
05/16/2002 Deadline for proposed serials cancellations
The deadline for responding
to the proposed journal cancellations is Friday, May 17. The list of journals
being proposed for cancellation or being switched from print to online only
is available at www.macalester.edu/library/#news.
The cancellation project was undertaken to meet budget allocations for fiscal
2002–03. These journals on the list were suggested by academic departments and
library staff. Please review the list carefully. Please e-mail any concerns
regarding cancellations or format changes to Clem Guthro at guthro@macalester.edu
by May 17. [Bulletin]
05/15/2002, Server Outage
The Academic Server will be taken down tomorrow morning (Thursday, May 16) at
7:00 AM for some maintenance. It will be up no later than 8:00 AM. Most likely,
it will be up by 7:30 AM or so.
This is scheduled maintenance, unlike this morning's outage of the Admin server,
which was an unpleasant suprise for us too. The Admin server also handles authentication
for the email server, and printing, so those services weren't working while
we were coaxing the Admin server back up. [Notification-L]
05/16/2002, AIA-Carnegie Hired
Peter Rogan has accepted an offer to join C.I.T.'s staff as the new Academic
Information Associate in the Social Sciences. He will have office space in Carnegie
and will support information technology resources and endeavors for the departments
of Anthropology, Economics, Geography, International Studies, Political Science
and Sociology. Please join us in welcoming Pete (back) to campus! [Bulletin]
05/16/2002, Summer Switchboard Hours
With the campus summer hours beginning Monday, May 20, the switchboard hours
will remain the same - except for Fridays. Switchboard hours between May 20
and August 16 will be Monday-Thursday 8:00 AM - 4:30 PM and Fridays 8:00 AM
- noon. [Bulletin]
05/16/2002, Deadline: List of Proposed Serials Cancellations
May 17th is the deadline for responding to the proposed journal cancellations.
The list of journals proposed for cancellation or being switched from print
to online only are available at http://www.macalester.edu/library/#news.
The cancellation project was undertaken to meet budget allocations for fiscal
2002-03. These journals on the list were suggested by academic departments and
library staff. Please review the list carefully. Please e-mail any concerns
regarding cancellations or format changes to Clem Guthro (guthro@macalester.edu)
by May 17. [Bulletin]
05/09/2002, New Faculty Colleague?
If your department is hiring to a tenure-track position, s/he will have startup
funds. The new person's office computer should be purchased from startup. Please
have your newly-hired faculty contact David Sisk in CIT as soon as possible
after signing the contract to discuss needs and options.
If your department is hiring to a non-tenure-track position, please apply to
the first round of the 2002-2003 Microcomputer Fund to secure a computer for
this incoming faculty member. Forms and details are on the Web at this URL:
http://www.macalester.edu/cit/general/funding.html
or contact David and they'll be sent directly to you. If you don't yet know
the incoming person's platform preference - Mac or PC? - please say so on the
application form.
Please do not wait until your new colleague is on campus and preparing to teach,
then call CIT and say "we need a computer for Prof. X." [Bulletin]
05/09/2002, Library Hours in May
Library hours are accessible
on the web, but please note: the library will be CLOSED May 25th
through May 31st. We are not open on weekends during the summer and
we will be using the last week of May to close out the year, clean up outstanding
records for circulation,interlibrary loan, and acquisitions. Please note we
have extended our hours the week prior to closing. [Bulletin]
05/09/2002, Computing Information for Graduating Seniors
Congratulations to the Class of 2002! If you're wondering what will happen with
your e-mail, your voicemail box, etc., full details are available on CIT's Web
pages beginning at http://www.macalester.edu/cit/. If you
wish to go directly to the article, point your browser at the following URL:
http://www.macalester.edu/cit/announce/042302graduating.html.
[Bulletin]
05/09/2002, New Media Reserve Policy
Next autumn, Media Services will follow a new procedure to reserve media titles.
Due to greatly increased requests to put videos, DVDs and laserdiscs on reserve,
we need more lead time from patrons. Many titles are shared by a number of professors
over the semester, so reservations should be placed well in advance in order
to coordinate these multiple uses. Media Services needs to receive reserve requests
by August 23rd in order to retrieve and place programs on reserve
by the start of classes. Faculty may continue to e-mail their requests or course
syllabi to Kristi Wheeler, wheeler@macalester.edu
or use the new Faculty Reserve Request form on the Media Services website. The
web address is http://www.macalester.edu/mediaservices/.
[Bulletin]
05/09/2002, New Copyright Service Available!
The library is pleased to offer a pilot program where reserves staff will seek
to obtain permission to use copyrighted materials which exceed "Fair Use" guidelines
for course reserves. Items considered to be exceeding the limits include: more
than one chapter from a book, more than one article from a journal issue, any
reprinted or photocopied material which has been used by the same instructor
in any previous term.
Because of limited resources, use of the copyright permissions service will
be on a first-come, first-served basis. Library staff need to receive the requests
at least six weeks before the material is to be read by students.
Please use the electronic submission form at http://www.macalester.edu/library/forms/permissions.html.
Please call Janet Sietmann at x6545 (or sietmann@macalester.edu for more information.
[Bulletin]
05/09/2002, Deadline: List of Proposed Serials Cancellations
May 17th is the deadline for responding to the proposed journal cancellations.
The list of journals proposed for cancellation or being switched from print
to online only are available at http://www.macalester.edu/library/#news.
The cancellation project was undertaken to meet budget allocations for fiscal
2002-03. These journals on the list were suggested by academic departments and
library staff. Please review the list carefully. Please e-mail any concerns
regarding cancellations or format changes to Clem Guthro (guthro@macalester.edu)
by May 17. [Bulletin]
05/01/2002, Reminder: CARS Unavailable 5/3 After Hours
The CARS system will be unavailable on Friday, May 3, beginning at 4:30 PM.
The system will be down until midnight that same day, so that we may refresh
the training database (as part of the ongoing Payroll conversion). Please do
not schedule any jobs to run that night. If you have questions or concerns,
please contact Ramón Rentas at x.6633.
This message was first distributed Monday, April 22. [Notification-L]
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