Registering the Internship for Credit
Registration guidelines for academic
internships
Find a faculty sponsor
Required documentation
Registration guidelines
for academic internships
From the 2007-2008 Macalester College Catalog:
Students are advised to refer to the particular departmental
section for Course “624 - Internship” and to consult
individually with faculty members regarding departmental policies
governing internships, including grading. The following college
policies apply to all internships:
a. Only Macalester departments may offer internships
and only if they are listed in the departmental course offerings.
b. Students are required to complete a Learning Contract with
supporting documentation for each separate internship experience
and have it reviewed/signed by the faculty sponsor and Internship
Program Director before it may be registered for credit.
c. A maximum of twenty-four credits in courses numbered 604, 614,
624, 634 may be counted toward graduation. Internship credits
are included among these courses.
d. Students who may not register an internship for academic credit
include students with first year status, students on academic
probation, and students with incompletes (unless they have the
permission of the instructor who assigned the incomplete).
e. Students may not register in a single term for more than six
semester hours of internship credit which take place outside of
the Twin Cities area, or for more than four semester hours of
credit for a single internship in the Twin Cities.
Academic internship registration guidelines:
Deadlines
The last day to register an internship for credit is the Add/Drop
deadline for the semester when you plan to do the internship. January
internships must be registered by the last day of the Spring term
pre-registration period (usually in early December).
Registration procedure
After the student, site supervisor, and faculty sponsor have completed
and signed the Learning Contract, attached a position description,
included the business card of the site supervisor, and completed
the Student Intern Agreement, the intern should meet with the Internship
Program Director to review and sign off on the Learning Contract
and registration form. It is the student's reponsibility to take
the signed Add/Drop form to the Registrar.
Drop/Withdraw
To drop or withdraw from an internship, students must obtain the
faculty sponsor’s signature and the signature of the Internship
Program Director. (Refer to the College Catalog section on Dropping
and Withdrawing From Courses for more detailed information.)
Hours required for credit
The minimum number of hours worked per week at the internship site
in relation to registered credits is as follows:
Fall-Spring-Summer Internships
(Internships must last a minimum of a ten-week period)
4 credits = A minimum of 140 hours per semester or 10-12 hours per
week
3 credits = A minimum of 105 hours per semester or 8-9 hours per
week
2 credits = A minimum of 75 hours per semester or 5-7 hours per
week
1 credit = A minimum of 45 hours per semester or 3-4 hours per week
January Internships
(Minimum of three weeks)
2 credits = 120 hours per semester or approx. 40 hours per week
1 credit = 60 hours per semester or approx. 20 hours per week
View
Macalester's current academic calendar
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Find a faculty sponsor
Identify a faculty person you feel comfortable partnering with,
someone you believe has a perspective that will help you learn as
much as you possibly can in your specific internship. The discipline
of the professor will determine which department will grant your
internship credit. It is very important to remember that faculty
are not required to sponsor internships, and they may resent situations
where students simply demand and expect their involvement. Approach
the professor respectfully and request their help as a sponsor.
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Required documentation
In order to register for academic credit, you must complete a number
of forms. These documents may be downloaded from this
page or obtained from our office in a handy blue folder called an
Internship Information File. These files, which include blank and
sample Learning Contracts, a Student Intern Agreement, and an Add/Drop
form, can be picked up during office hours or delievered via campus
mail upon request. The documentation detailed below must be completed,
signed by all parties, and approved by the Internship Program prior
to registration.
Learning Contract
See Developing a Learning Contract.
Position Description
A job or position description, either from our office or the site.
The description should be modeled after a traditional job description
and include detailed expectations and responsibilities. Most organizations
will have this for you, but if not, you may complete one based on
negotiations with the site using this
format.
Student Internship Agreement
This form outlines general expectations for intern behavior and
addresses liability issues pertaining to field work. The reverse
side is for the internship site to review and sign, as it covers
expectations the College has for the orientation, supervision, and
general treatment of the intern.
Add/Drop
A completed Add/Drop form. Note that January and summer have different
Add/Drop forms than the traditional quarter sheets used for fall
and spring.
Site supervisor's business card/contact information
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