New Employee Techlist

Employee

✓ Know how to contact ITS for technology help
✓ Reset initial password for official Macalester College account 
✓ Activate Google Apps account 
✓ Read email
✓ Review computer hardware and software needs with supervisor
✓ Find out about Macalester wireless key
✓ Request access to Enterprise systems, if applicable
✓ Review telephone and voice mail needs
✓ Confirm access to G and H shared drives
✓ Set up smartphone or tablet to get Macalester's email
✓ Find out about Macalester's e-newsletters and listservs
✓ Sign up for Mac Alert
✓ Look for a meeting request from ITS to learn more about technology at Macalester
✓ Have a plan to backup your data

KNOW HOW TO CONTACT ITS FOR TECHNOLOGY HELP

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macalester.edu/its | search tech FAQ | helpdesk@macalester.edu | 651-696-6525

Search for answers, call, chat or email the ITS Help Desk for assistance. Visit the Library front desk or the ITS Help Desk in Neill Hall 314 for technology help.

RESET INITIAL PASSWORD FOR OFFICIAL MACALESTER COLLEGE ACCOUNT 

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password.macalester.edu | password rules | forgot username or password?

New faculty are sent a secure email message with their Macalester username and initial password about one month prior to the start of the semester. New staff members usually pick up their Macalester username and initial password on their first day of work from Employment Services. 

ACTIVATE GOOGLE APPS ACCOUNT

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mail.macalester.edu | list of accounts and services | <username>@macalester.edu

Activate your Google Apps Account by Accepting Google Terms of Service. Once activated, you can start using Gmail, Calendar, Drive, and other Google Apps for Education products. Use your Macalester username and password to log in. Your signin and email address is: <username>@macalester.edu.

READ EMAIL

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 mail.macalester.edu

Check your email often! Employment Services, Facilities Services, Communications & PR, and ITS are just a few of the departments on campus, not to mention your colleagues, that send vital information to your inbox. 

REVIEW computer hardware and software needs with supervisor

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staff computer | new tenure-track faculty computer  |  non-tenure-track faculty computer  |  software purchases

Staff positions that require a computer will be provided with one. The Computer Replacement Fund, managed by ITS, is set up to replace computers about once every four years. Tenure-track faculty usually have start-up funds with which to purchase a computer. 

FIND OUT ABOUT Macalester wireless key

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Macalester faculty and staff use an encrypted password to connect to a secure wireless network titled Macalester. The wireless key is changed before the start of the fall term. An email message is sent to your @macalester.edu account with wireless key details.

Request access to Enterprise systems

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As a Macalester College staff member, you may require access to Argos, Banner and other enterprise systems. You and your supervisor will work with ITS to get you the access needed.

Review telephone and voice mail needs

""voice mail flowchart  |  set up voice mail account  |  online directory  | dialing instructions

Telephone service and voice mail are provided for faculty and staff. Once the telephone and voice mail service is set up, an email with voice mail password and instructions will be sent to the new employee. 

Confirm access to G & H shared drives

"" shared drives | webfile.macalester.edu  |  smb://files.macalester.edu

Faculty and staff get access to shared drives upon account creation. Windows users go to My Computer. Mac OS users go to Finder > Go > Connect to server > smb://files.macalester.edu server. Use the G drive to share files within a group/department; use the H drive to store personal files. Files stored on the shared drives are backed up nightly.

Set up smartphone or tablet to access Macalester's email

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iOS mail account set up  

Use your smartphone or tablet to read your Macalester email with the GMail App available at the App Store or Google Play. Alternately, you may set up a new account for your iOS mail program.

Find out about Macalester's e-newsletters and listservs

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listservs  | lists.macalester.edu

Faculty and staff are automatically subscribed to appropriate listservs. Academic office professionals may request inclusion on department related listservs.

Sign up for Mac Alert

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Mac Alert

Mac Alert is Macalester’s emergency notification system. In an emergency, those registered for Mac Alert will receive text or email messages from the college.

Look for a meeting request from ITS 

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ITS website

As part of your welcome to Macalester, an ITS staff member meets with all new employees to talk about technology and Google Apps at Mac. 

Have plan to backup your data

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back-up plan

Save your files to the shared drives, Google Drive, Time Machine, or Crash Plan.

Supervisor

✓ Determine computer hardware and software needs
✓ Request phone and voicemail
✓ Confirm creation of Macalester account credentials 
✓ Confirm access to department shared drive folders
✓ Consider if access to Enterprise systems is required
✓ Confirm membership on department listservs, moodlegroups, and Google Groups, if applicable
✓ Add employee's email address to the department's Multi-Function Device (MFD) scan-to-email addressbook
✓ Refer new employee to New Employee Techlist
✓ Contact the ITS Help Desk at helpdesk@macalester.edu or 651-696-6525 if you need assistance with any of the above items 

Determine hardware and software needs

staff computer | new tenure-track faculty computer  |  non-tenure-track faculty computer  |  software purchases | Academic Information Associates (AIA)

""Upon request, ITS will re-image the existing computer and remove all data. Part-time staff sometimes share office space and computers. Faculty (tenure-track and non-tenure-track) should contact their AIA for hardware needs. ITS can work with departments to order computers and software not covered under current site-wide license agreements.

Request phone and voicemail

phone and voicemail | telecom@macalester.edu

""Telephone service and voicemail are provided for faculty and staff, with some individuals sharing a phone. Send a request to telecom@macaleter.edu to request a change or addition in telephone service for a new hire.  


Confirm creation of Macalester account credentials

""account credentials | online directory | accounts & services

Employment Services provides new staff and faculty with Macalester account credentials. 

Confirm Access to department shared drive folders

"" shared drives | webfile.macalester.edu 

Access to a department's share drive or G Drive is automatically granted during the account creation process. Should a new hire require access to a shared drive located outside of their department, send an email to helpdesk@macalester.edu to request it, include the name of the shared drive and new hire. 

Consider if access to Enterprise systems is required

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As a Macalester College staff member, your new hire may require access to Argos, Banner and other enterprise systems. You and your employee will work with ITS to get the access needed.

Confirm membership on department listservs, moodlegroups, and Google Groups

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listservs  | lists.macalester.edu | moodlegroups

Faculty and staff will be automatically subscribed to appropriate listservs, including the dailypiper-l@lists.macalester.edu. Inclusion to department-wide listservs and moodlegroups may be necessary.

Add employee's email address to the department's Multi-Function Device scan-to-email addressbook

""Most departments have access to a multifunction device (MFD) to print, scan, and send/receive faxes. 

Refer new employee to New Employee Techlist

""Share this page with your new employee. It's a great way to get started with technology at Macalester!

 

Need technology assistance?

helpdesk@macalester.edu | 651-696-6525

""Contact the ITS Help Desk should you need assistance with any of the above items.