Expectations and Caveats

Cascades. If you plan to "cascade" a computer within your office - "handing down" an old one to someone else - please consult ITS in advance. Because we recycle many of the computers being replaced with new ones, it is highly likely that someone else is waiting to take delivery of the system you're replacing. For this reason, you must submit any planned cascades in writing and get approval in advance.

Preparation and delivery. Once new equipment arrives, it is prepared for use on campus. The computer is inventoried and marked; components are checked; standard networking software, productivity software and Internet tools are installed. ITS staff will contact you directly to set up a mutually-convenient time to deliver the new equipment. You will be given sufficient advance notice in order that you can back up data off your current computer to be moved over to the new one - and we can assist you with this, if you wish.

Expediting delivery. When you know that a new or recycled computer is slated to be delivered for your use, it is tempting to ask that the delivery be expedited so that you can start working with the new gear as quickly as possible. Please understand that everyone getting a new computer shares this desire. ITS will work to prepare and deliver all awarded equipment as quickly as we reasonably can. Therefore, do not request that your delivery be moved to "the top of the list."

Out with the old, in with the new. When a new computer is delivered, an old one must be collected. If you are performing a "cascade" (see above), that's fine - we encourage you to plan cascades such that the oldest computer in your department is returned. Please understand, however, that one old computer must be returned to ITS for every new computer delivered. It is ITS's responsibility to allocate computing equipment as fairly as possible across the board: your cooperation and understanding are critical to help make this happen.

Getting to know you. When your new computer is delivered, you will have an opportunity for a brief hands-on "test drive," during which an ITS staff member may give you some pointers on how best to take advantage of the new gear. If you want further assistance, please ask and we will call you with information about training classes, documentation and one-on-one tutoring.

Ownership. Everything purchased through the Micro Fund is the property of Macalester College.

Read on to the last section, Frequently asked questions.

Macalester College · 1600 Grand Avenue, St. Paul, MN 55105 USA · 651-696-6000
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