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Academic Departments and ProgramsEach academic department and major program selects a Library Representative to serve as the main point of contact between the library and the department. The library typically sends the following information to the Library Representatives: yearly budget allocation, monthly budget reports, catalogs, flyers, new book notification slips, Choice book reviews, and annual periodical subscription review information. It is the Library Representative's responsibility to disseminate this information to other members of the department and to facilitate order requests to the library. Each academic department and major program receives a portion of the library acquisitions budget to purchase books, audiovisual materials, periodical subscriptions, and standing orders that support the curriculum, teaching, and research. Attention should be paid to maintaining a balance among these three areas.
Materials That Can Be OrderedThe library acquires and supports materials in a variety of formats. The library routinely reviews requests that may require specialized equipment, or require a license. The table below lists the types of materials that the library acquires, whom to contact for ordering, and our review process.
Ordering MaterialsRequests for materials to be ordered may be submitted to the library via:
Please provide as much information as is possible (author, title, publisher, publication year, edition, ISBN, and price) as this helps us verify and order the correct materials. When to OrderAlthough requests for materials may be submitted at any time, the library's fiscal year runs from June 1st to May 31st. Preliminary department allocations are made in April of each year and finalized in September. Requests for purchase against the current fiscal year must be submitted by March 1st in order to be received and paid during the fiscal year. Requests received after March 1st may be held until the next fiscal year. Periodical subscriptions and standing orders are reviewed annually each Spring, and all changes and new requests are solicited at that time. Due to budget constraints, requests that are received outside of the annual review cycle are handled case by case and often held until the following Spring. Availability of Requested Materials• Books from U.S. Publishers - 6-8 weeks • Books from Publishers outside the US - 10-12 weeks • Videos from US Distributors - 4-6 weeks • Videos from Distributors outside the US - 8-12 weeks • Periodicals and Standing Orders - 4 weeks to 6 months depending on publication cycle and when ordered. Rush OrdersThe library will attempt to handle rush requests. However it is in the faculty's best interest to submit orders as early as possible so as to avoid a rush status. Rush status involves extra work for the library and significant rush shipping costs which get charged to department library budgets. ContactsLeah Norris Katy Gabrio
Angi Faiks
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| DeWitt
Wallace Library · Macalester
College · 1600 Grand Avenue, St. Paul, MN 55105 USA ·
651-696-6000 Last Update: September 1, 2005 · Comments & Questions |