Academic Departments and Programs

Each academic department and major program selects a Library Representative to serve as the main point of contact between the library and the department. The library typically sends the following information to the Library Representatives: yearly budget allocation, monthly budget reports, catalogs, flyers, new book notification slips, Choice book reviews, and annual periodical subscription review information. It is the Library Representative's responsibility to disseminate this information to other members of the department and to facilitate order requests to the library.

Each academic department and major program receives a portion of the library acquisitions budget to purchase books, audiovisual materials, periodical subscriptions, and standing orders that support the curriculum, teaching, and research. Attention should be paid to maintaining a balance among these three areas.

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Materials That Can Be Ordered

The library acquires and supports materials in a variety of formats. The library routinely reviews requests that may require specialized equipment, or require a license. The table below lists the types of materials that the library acquires, whom to contact for ordering, and our review process.

Collection Exclusions
The library generally does not collect the following types of materials but will review requests on a case by case basis: textbooks, lab books, dissertations, computer manuals, and study guides. (For more information, please see the Collection Development Policy)

Type of Material	Contact	Review process
Books	x6702 - Acquisitions	Verified for ownership, price & availability
Out of Print Books	x6702 - Acquisitions	Verified for ownership, price & availability
Videos/DVDs	x6702 - Acquisitions	Verified for ownership, price & availability
Music and Audio CDs Music Scores	x6702 - Acquisitions	Verified for ownership, price & availability
Standing Orders (Annuals, series and sets)	x6702 - Acquisitions	Verified for ownership, price, availability, and ongoing budget support
CD-ROMS	Angi Faiks - Collection Management Team Leader	Verified for equipment needs, licensing, price and availability
Web-Based Resources	Angi Faiks - Collection Management Team Leader	License, price negotiation and ongoing budget support
Periodicals (All formats)	Katy Gabrio - Periodicals	Verified for ownership, price, availability, and ongoing budget support
Electronic journals	Katy Gabrio - Periodicals	License, price negotiation and ongoing budget support

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Ordering Materials

Requests for materials to be ordered may be submitted to the library via:

 

• The Acquisitions Request Form is available under the Library tab in 1600grand

• Choice Review cards

• E-mail

• Publishers catalogs and brochures

• Bibliographies and lists

• Notification slips

Please provide as much information as is possible (author, title, publisher, publication year, edition, ISBN, and price) as this helps us verify and order the correct materials.

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When to Order

Although requests for materials may be submitted at any time, the library's fiscal year runs from June 1st to May 31st. Preliminary department allocations are made in April of each year and finalized in September. Requests for purchase against the current fiscal year must be submitted by March 1st in order to be received and paid during the fiscal year. Requests received after March 1st may be held until the next fiscal year.

Periodical subscriptions and standing orders are reviewed annually each Spring, and all changes and new requests are solicited at that time. Due to budget constraints, requests that are received outside of the annual review cycle are handled case by case and often held until the following Spring.

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Availability of Requested Materials

•  Books from U.S. Publishers - 6-8 weeks

•  Books from Publishers outside the US - 10-12 weeks

•  Videos from US Distributors - 4-6 weeks

•  Videos from Distributors outside the US - 8-12 weeks

• Periodicals and Standing Orders - 4 weeks to 6 months depending on publication cycle and when ordered.

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Rush Orders

The library will attempt to handle rush requests. However it is in the faculty's best interest to submit orders as early as possible so as to avoid a rush status. Rush status involves extra work for the library and significant rush shipping costs which get charged to department library budgets.

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Contacts

Acquisitions
Phone: 651-696-6702

Katy Gabrio
Periodicals
E-mail: gabrio@macalester.edu
Phone: 651-696-6703

 

Angi Faiks
Collection Management Team Leader
Email: faiks@macalester.edu
Phone: 651-696-6208