Library Policies

DeWitt Wallace Library

651-696-6346
library@macalester.edu

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Policies: Circulation

Macalester Students

Current Macalester students may check out an unlimited number of books, and up to ten sound recordings and four DVDs at a time. The loan period for books is six weeks. The loan period for sound recordings and DVDs is one week. Books may be renewed, unless another patron has placed a hold on an item, or the item has reached maximum renewals (two). Recalled items must be returned immediately. Up to seven items may be requested each day. All current Macalester students have Interlibrary Loan (ILL) privileges.

Macalester Faculty and Staff

Current Macalester faculty and staff may check out an unlimited number of books, and up to ten sound recordings and four DVDs at a time, which exceptions granted for materials needed for class sessions. The loan period for books is 120 days. The loan period for sound recordings and DVDs is one week. Books may be renewed, unless another patron has placed a hold on an item, or the item has reached maximum renewals (two). Recalled items must be returned immediately.

All current Macalester faculty and staff have Interlibrary Loan (ILL) privileges. Faculty may request borrowing privileges from the University of MN after obtaining a letter from the DeWitt Wallace Library director. Lost materials or other fines may be billed to faculty member's department if not taken care of personally.

Alumni

Alumni cards are available at the Service desk for $10 per year. Graduating seniors can receive their first alumni card free of charge. Macalester alumni may check out up to ten items at a time. The loan period is six weeks for books, one week for sound recordings and DVDs. Equipment, such as laptops, and course reserve items may not be checked out with an alumni card. Books may be renewed, unless another patron has placed a hold on an item, or the item has reached maximum renewals (one). Recalled items must be returned immediately. Alumni do not have ILL privileges.

Retired Faculty

Macalester retired Faculty retain loan privileges for materials from the DeWitt Wallace Library collection. Interlibrary borrowing is not permitted. Retirees retain access to subscription databases. Media Services privileges include basic video services such as reformatting. Use of audiovisual equipment is subject to approval by the Director of Media Services.

Family of Faculty/Staff

Immediate family members and domestic partners can obtain a special library card at the Service desk. They must be at least 18 years of age, and have permission of their immediate family member who is employed by the college. They may check out up to ten items at a time. The loan period is six weeks for books, one week for sound recordings and DVDs. Books may be renewed unless another patron has placed a hold on an item or the item has reached maximum renewals (two). Recalled items must be returned immediately. Immediate family members do not have loan privileges for Interlibrary loan, course reserves, or equipment, with the exception of headphones. Lost items or other fines may be billed to the Faculty/Staff member with whom the family member is associated, or else to their department.

Neighbors

Neighbor cards are available at the Service desk for $30 per year. The patron must live within the area bounded by University Avenue, Lexington Parkway, Ford Parkway, and Cretin Avenue, and be at least 18 years of age to qualify for a neighbor card. Exceptions to this geographic area will be made based on demonstrated need. Patrons may check out up to ten items at a time. The loan period is six weeks for books, one week for sound recordings and DVDs. Books may be renewed, unless another patron has placed a hold on an item, or the item has reached maximum renewals (two). Recalled items must be returned immediately. Neighbors may not check out equipment or items on reserve and do not have loan privileges for ILL.

Overdue Notices

As library materials become overdue, the library will send you several reminder notices via e-mail or regular mail, asking you to either renew or return your materials. These notices are intended as a courtesy.

Billing Notices

When a book is one month overdue, or a sound recording is one week overdue, it reverts to lost/billing status. A standard charge of $65 will be applied for books, $125 for video recordings, and cost-of-item for laptops and other equipment. For interlibrary loan materials the charge is $115. Students may receive a billing notice via email, and the charge may be sent to the student accounts office. If the item is later returned, $55 will be credited to the student's account. $10 will remain as a mandatory processing fee. Faculty, staff, alumni, neighbors and family will have the $65 charge remain on their library record, and will not be able to check out any additional materials until the item is returned, or the fee is paid. Alumni and neighbors will owe a mandatory $5 late fee once the item is returned. Refund of money paid for overdue/lost ILL items is contingent upon the policy of the lending library.

Renewals

Students, faculty & staff may renew books up to two times, unless another patron has placed a hold on the book. Sound and video recordings and reserve items may not be renewed.

Books may be renewed:

  • Via your Macalester WorldCat Local account. Log in using your Macalester login.
  • Via e-mail library@macalester.edu (Include your name and the items you wish to renew)
  • Via your iLLiad account (for interlibrary loan items only)
  • In person at the Serv Desk
  • Note: Neighbor and Alumni accounts are not accessible online. For questions, please contact the Service desk (651-696-6349 or library@macalester.edu)

Reserve Items

Patrons may check out one reserve item at a time with the exception of books that have an accompanying workbook. If the reserve item is a sound recording, it may be checked out with the corresponding score and a set of headphones if needed. Overdue reserve items accrue fines at $0.25 per hour. See Reserve Policy for more information.

Video/DVD Recordings

The Library and Media Services collections are housed on the main level of the DeWitt Wallace Library. They are available for 7-day checkout, except in cases of course reserve.

Non-Circulating Items

Reference materials, archived materials and rare books, super oversize items, microforms, periodicals, and other selected items do not circulate. If in doubt, ask.