Policies: Circulation

DeWitt Wallace Library

651-696-6346
library@macalester.edu

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Policies: Circulation

Macalester Students

Current Macalester students may check out an unlimited number of books, and up to ten sound recordings and four DVDs at a time. The loan period for books is six weeks. The loan period for sound recordings and DVDs is one week. Books may be renewed, unless another patron has placed a hold on an item, or the item has reached maximum renewals (two). Recalled items must be returned immediately. Items may be requested and checked out from other CLIC (Cooperating Libraries In Consortium) schools, in accordance with their policies. Up to seven items may be requested each day. Interlibrary Loan (ILL) privileges are also available.

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Macalester Faculty and Staff

Current Macalester faculty and staff may check out an unlimited number of books, and up to ten sound recordings and four DVDs at a time. The loan period for books is the length of the current semester. The loan period for sound recordings and DVDs is one week. Books may be renewed, unless another patron has placed a hold on an item, or the item has reached maximum renewals (two). Recalled items must be returned immediately. Items may be requested and checked out from other CLIC (Cooperating Libraries In Consortium) schools, in accordance with their policies. Up to seven items may be requested each day. Inter-Library Loan (ILL) privileges are also available. Faculty may request borrowing privileges from the University of MN after obtaining a letter from the DeWitt Wallace Library director.

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Other CLIC School Patrons

Faculty, staff and students from other CLIC libraries may check out books, sound recordings, and Library DVDs from Macalester, providing they have a valid, current library card. They may also place holds on Macalester books to have them sent to their home library. The loan period is determined by the parameters set by the home library. Books may be renewed, unless another patron has placed a hold on an item, or the item has reached maximum renewals (two). Recalled items must be returned immediately. We do not honor "special" cards from other CLIC libraries, such as friends of the library, alumni, neighbors, etc.

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Alumni

Alumni cards are available at circulation for $10 per year. Graduating seniors can receive their first alumni card free of charge. Macalester alumni may check out up to ten items at a time. The loan period is six weeks for books, one week for sound recordings and DVDs, and as requested by faculty for Reserve items. Books may be renewed, unless another patron has placed a hold on an item, or the item has reached maximum renewals (two). Recalled items must be returned immediately. Alumni do not have loan privileges for other CLIC library materials or ILL.

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Retired Faculty

Macalester retired Faculty retain loan privileges for materials from the DeWitt Wallace Library and CLIC collections. Interlibrary borrowing from collections outside of CLIC is not permitted. Retirees retain access to subscription databases. Media Services privileges include basic video services such as reformatting, and limited borrowing from the media collection. On-site use of media facilities is subject to approval by Director of Media Services.

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Family of Faculty/Staff

Immediate family members can obtain a special library card at the Circulation Desk. They must be at least 18 years of age, and have permission of their immediate family member who is employed by the college. They may check out up to ten items at a time. The loan period is six weeks for books, one week for sound recordings and DVDs, and as requested by faculty for Reserve items. Books may be renewed unless another patron has placed a hold on an item or the item has reached maximum renewals (two). Recalled items must be returned immediately. Immediate family members do not have loan privileges for other CLIC library materials, ILL, or items on reserve.

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Neighbors

Neighbor cards are available at circulation for $30 per year. The patron must live within the area bounded by University Avenue, Lexington Parkway, Ford Parkway, and Cretin Avenue, and be at least 18 years of age to qualify for a neighbor card. Patrons may check out up to ten items at a time. The loan period is six weeks for books, one week for sound recordings and DVDs, and as requested by faculty for Reserve items. Books may be renewed, unless another patron has placed a hold on an item, or the item has reached maximum renewals (two). Recalled items must be returned immediately. Neighbors do not have loan privileges for other CLIC library materials or ILL.

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Overdue Notices

As library materials become overdue, the library will send you several reminder notices via e-mail or regular mail, asking you to either renew or return your materials. These notices are intended as a courtesy.

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Billing Notices

When a book is one month overdue, or a sound recording is one week overdue, it reverts to lost/billing status. A standard charge of $65 will be applied. For interlibrary loan materials (i.e., items on loan form non-CLIC libraries) the charge is $115. Students may receive a billing notice in the mail, and the charge will be sent to the student accounts office. If the item is later returned, $60 will be credited to the student's account. $5 will remain as a mandatory late fee. Faculty, staff, alumni, neighbors and family will have the $65 charge remain on their library record, and will not be able to check out any additional materials until the item is returned, or the fee is paid. Alumni and neighbors will owe a mandatory $5 late fee once the item is returned.

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Renewals

Books may be renewed up to two times, unless another patron has placed a hold on the book. Sound and video recordings and Reserve items may not be renewed.

Books may be renewed:

  1. Via the CLICnet Library Catalog, using your name and library barcode on the back of your MAC ID card.
  2. Via e-mail library@macalester.edu
    Include your name and the items you wish to renew
  3. In person at the Circulation Desk

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Reserve Items

Patrons may check out one reserve item at a time. If the reserve item is a sound recording, it may be checked out with the corresponding score and a set of headphones if needed. Overdue reserve items accrue fines at $0.25 per hour. See Reserve Policy for more information.

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Video/DVD Recordings

The library has a small collection of popular DVDs, which circulate for 7 days. Most video recordings are stored at Media Services. Please see their policy for more information.

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Non-Circulating Items

Reference materials, archived materials and rare books, super oversize items, microforms, periodicals, and other selected items do not circulate. If in doubt, ask.

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