MNIUG BYLAWS


ARTICLE I. Name

• The name of the organization is the Minnesota Innovative Users Group (MN IUG).

ARTICLE II. Members

•   Membership shall be open to any institution or individual in the Minnesota region using any module of the Innovative Interfaces automated library system.

•   Institutional members shall be asked to designate one person as primary contact for the MN IUG.

•   Non-voting membership shall be open to non-Minnesota institutions/individuals using any module of the Innovative Interfaces automated library system.

ARTICLE III. Membership fees

•   All members (institutional or individual) shall pay an annual membership fee. The amount will be set by the Steering Committee.

•   Members who do not renew their membership by paying the membership fee by March will be suspended from membership. They will be immediately reinstated upon payment of membership fee.

ARTICLE IV. Fiscal year

•   The fiscal year shall be January 1 - December 31.

ARTICLE V. Steering Committee

•   The leadership of the MN IUG shall be a Steering Committee composed of five Members each serving a two year term with terms expiring in alternating years.

• Once elected, the Steering Committee members shall identify from within their membership a Chair-Elect, Secretary, and Treasurer.  The Chair Elect serves one year as Chair Elect, one year as Chair.

•   Vacancies on the Steering Committee shall be filled at the discretion of the Steering Committee.

•  It shall be the duty of the Steering Committee members to set the amount of the annual membership fee.

•   It shall be the duty of the Chair to schedule and facilitate meetings of the Steering Committee and to oversee activities of this Committee. The Chair-Elect shall assist the Chair in these duties as needed.

•   It shall be the duty of Steering Committee members to monitor the MN IUG listserve.

•   It shall be the duty of the Secretary to make a written record of each meeting and make such record available to all user group participants, to prepare and send the election/bylaw ballots.

•   It shall be the duty of the Treasurer to oversee the collection of membership fees and/or event fees, record the primary contact for institutional members, pay MN IUG expenses (including the annual Minnesota Non-Profit fee), and make a written record of income/expenses available to all members at the end of each fiscal year.

•   Nominations shall be solicited via email from the membership at least 30 days prior to the election. 

•   The Election Committee shall choose the slate for the ballot from the nominations received. In the event of insufficient nominations, the Election Committee will recruit additional nominees. The Election Committee will contact the selected nominees to confirm their willingness to accept nomination.

•   Proposed changes to the bylaws will be placed on the ballot if the revision is forwarded to the Steering Committee along with a petition signed by no fewer than three members (individual or institutional) supporting the change.

•   Ballots will be sent to individual members and institutional member's primary contacts in early December.

ARTICLE VI. Voting

•   A majority of the voting membership must vote to approve any changes to the bylaws - before the bylaws are considered revised.

•   The five Steering Committee nominees receiving the most votes shall be elected to the Steering Committee.

•   Other issues may be brought up for a vote at the discretion of the Steering Committee.

•   An Election Committee to oversee the nomination and election process shall be formed as prescribed in Article V.

•   The Steering Committee shall establish whatever additional committees are deemed necessary for the business of the organization. Membership of these additional committees shall be appointed by the Steering Committee.

ARTICLE VII. Meetings

•   At least two meetings involving the membership shall be held each year: a spring meeting held after the annual IUG Conference, and an annual conference held in the fall.

•   The Steering Coommittee shall meet as necessary to conduct the day-to-day business of the organization.

Adopted 6/17/03

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