Return to Collaboration
MnObe Brainstorming Exercise 6/04
Because of adequate funding, we would purchase what faculty request for their courses.
Hire/Train staff to digitize the collection in the vault, esp. Norwegian American materials.
Have digital backup for print materials.
Access to print newspapers on day published.
Perhaps, to get funding, try and get financial support through the development office, who could contact donors to give money specifically for this purpose.
Set up a special fund for faculty needs to support the curriculum as a priority over other purchases.
As part of library education- let users know about the specialized areas MnObe libraries cover.
Don’t order popular interest periodicals that are available at local public libraries- Time, Rolling Stones, Consumer Reports, etc.
Create easy access to newly acquired archival material with Web or Catalog access in a timely manner.
Create a system that will allow e-resource global changes to bibliographic records when vendor access changes- Access to a central vendor database?
Develop a process for selecting and acquiring electronic resources collaboratively whenever/wherever possible.
What other types of information do patrons want if they are searching for a specific topic? What secondary topics are they interested in for further information/research? Can that be listed in the catalog?
Collaborative collection development among all 5 MnObe libraries.
Get rid of all print items when same items are available electronically.
Give uses a dollar amount they can spend and let them place orders themselves and bring materials to library .
If nothing was impossible, in what ways might we do things differently in the MnObe libraries?
Electronic purchasing as a group on an interface like Amazon’s.
A shared collection of traveling items such as artwork, sculpture, encyclopedia sets, items reside for a few months at each institution.
Online chats for tech service problems- Q&A and ideas
Develop ways to check usage of electronic resources i.e. how many hits, who is using
Events in the library which would feature the traveling exhibits and perhaps relate them to curriculum; have a professor give a relevant presentation in the library.
Have a traveling special collections to share rare and specialized resources too.
Acquisitions does all cataloging (incorporates cataloging into the selection process).
What would catalogues do?
Buy only e-books.
Link books, e-books, digital URLS, art, so patron has all in 1 search to research and create.
Website for MnObe Libraries to share who they are and kinds of things they collect.
Links on own home page to this site
Sharing in purchase of big ticket digital databases
On the website include link to catalog
Pay based on usage: you need, you pay
Int’l Database registry by the class.
Is it possible to pay for & subscribe to digital database on a month to month basis rather than for 1 year or even 6 months at a time.
State funding for databases?
Library consortium of grant writing to pay for shared resources.
Create our own database of electronic materials that we won and sell to others.
Have a traveling acq. specialist to come and set everyone up with ordering tools
1 database so buy limited copies in state, then share (ILL)
Buy more digital items that can also be shared in a consortium.
Cataloguers now become the digital resource management dept.
Shared Duplication of databases so more open to all then pay based on searches entered, not upfront license fees to log on.
Set up and share original catalogue records links with each other.
Share & trade used paper items/periodicals and monographs when another library has discarded
Staff can do their work from flexible locations- home, office, etc.
End users (student, faculty, etc) do all selection of materials
Items go on shelf as soon as received and labeled, additional bibliographic data added later
Arrange with book publishers the ability to search within the text of books through the catalog
Streamline routine processing so it is done completely by student workers
Design catalog interfaces to look more like Web search engines.
All materials (books, articles, conferences papers, etc.) by faculty go into a separate faculty database.
Have books pre-processed so they come in already processed and shelf
Have all staff be able to attend technical workshops, not only a few
Add more digital media (MP3- downloadable movies, digitized manuscripts) to collection to increase usability for remote users
Work with publishers to …
Not have these retreats because I could be getting all my backlog done.
If we must have workshops, let them be re: practical information, concrete topics (directors may like this stuff, but worker bees do not!)
Perform work where it makes more sense.
Handle items and records only once.
Review whole process of selection acquisitions, cataloging to shelf ready.
This land of creative-thinky-stuff blows. We need practical information.
More integrated software products that allow quicker/easier sifting of data at the end-user level. We are too dependent on system and server staff
Practical workshops to enhance concrete job skills
Be able to find vendor for any item/ hard to find, etc. in one place, sort by price, speed, etc.
Be able to trace any item at any moment in the system
Encompass metasearch and reference linking introduced.
Shift away from record by record to batch processing.
Hire information technology librarian.
Get Public services to work with us. (not pretend we don’t exist)
If you promise donuts, don’t serve bagels.
Get rid of the people who don’t do anything.
Let public services know that they are not better than us and just because they are in public services doesn’t mean they deserve more respect.
Centralize/single/streamlined way to manage e-resource subscription and access
Web selection tool for librarian & bibliographers that would allow quick and easy selection and implementation of ordering process
More cataloging done by acquisitions staff or students
Handle records only once and perform work where it makes the most sense.
Get good cataloging records- not perfect ones
Easy access to e-resource records- recs not just for Acq. people to see and use.
Have kangaroos do all technical services work- why use humans at all?
Understand that yes, catalogers do care about the user.
Eliminate silly exercises.
Let staff set their own priorities and decide how best to use their time (they know)
Respect expertise of staff when making decisions- empower them.
Faculty actually pays attention to deadlines!!! (science fiction)
Transporters (think Star Trek) to take you from pt. A to pt. B
New workflows- proposal for e-resource management system
Integrated tools for selection
Do it right
Reorganized metadata services introduced.
Less hands-on processing.. one smart chip contains bar codes, tattle tape, acq/cat info.
Computers never break down so work flow not interrupted.
Catalogers keep track of statistics.
Less interruption by other staff to catalog and process books on demand- AVOID “RUSH” BOOKS
Better pay, better work environment, better indoor air quality.
Good reporting features.
Have a workshop where cataloging is explained to acquisitions. Explain the thought processes for decision making.
All technical services staff are capable and excited to perform all aspects of technical services and public services. All public service staff are capable and excited to perform TS operations. Departments are eliminated and all library staff become one big happy library family who can fill in for each other’s duties whenever desired or needed.
Work with vendors (pressure them) to create/implement standardized usage statistics for e-resources to help libraries make informed collection development decisions.
Look for and take advantage of opportunities for staff in traditional tech servs. roles and public service roles to work together/collaborate/ see the larger picture.
Create shared Web portal of all MnObe library websites to encourage users to access info/resources at other MnObe libraries.
Wear nametags so that all staff is more approachable. I don’t like to ask someone if they work at the store or place I am in.
Make library greeters who can make the patron feel welcomed from entry into the world of the unknown.
Each employee must walk the entire library once a day- looking for patrons who need help.
Employees get a small reward when they get an ‘atta boy’ comment from a patron.
Output a subset of our collective records to be used as a pilot with google- google would index them and we could experiment with searching using the google search algorithm and interface.
Implement e-resources management systems
Development interface to search all catalogs/indexes/databases together
Sponsor more shared professional development opportunities for tech servs. staff.
Have one search interface for all of our resources.
Have access to all of out resources be seemless (?) (seemless is hard to define). Have all the users be aware of where their information is coming from while working in this seemless environment
Librarians no longer worry about change but are rather excited about it instead.
Create opportunities for staffs from different libraries to meet at eat other’s libraries to see how they run their work flows and to help each other with streamlining.
Cooperative work on back logs
Use simple template cataloging for all material for which there is no good copy at time of receipt- Lib. Asst. or student
-Do original later
- Send materials to shelf ASAP
- Something is better than nothing principle
Find a way to let go of the ‘security blanket of standards’ where/when that makes sense for better/faster access.
Unveil a portal to our collection that harnesses our divergent resources and collections into a google-like search.
Put the system selection of resources at the finger tips of selectors freeing up acquisitions from the many ways orders stream into the library
Acquisitions input full record, not brief record. Check upon arrival to make sure it is correct.
Better use of free materials. Public domain, gov. docs., etc.
Better coordination with systems, IT, public services.
More job overlap for less duplication of energy. i.e. moving materials back and forth before it’s ‘ready’
Cooperative collection development.
Divide subj. areas by strengths at each school.
Establish 1 or 2 day couriers SVC among schools.
Share 1 ILS
Have IT become integral partner in developing new ways data sharing (like ITSO).
Reduce barriers between librarians and support staff anyone could be capable of any one thing.
Longer consortium for greater resource sharing i.e. people and data
Pool IT staff at different schools to develop products to meet our needs
Love the idea of reducing barriers between librarians and staff. All work should be valuable AND VALUED! Have staff and librarians work together on projects like digitizing (for example). Have staff (as opposed to librarians) lead. Teach librarians to make the coffee.
Get this consortium started with sharing people and data- consortial Meyers, Briggs workshops?
Discover and make available the ‘hidden’ collection in our faculty offices.
If we don’t have ‘special’ or ‘rare’ collections to digitize, find partnerships to help us learn the skills and to help is ‘make a mark’ in the digital world.
I’m not quite sure what this issue is? Are faculty keeping materials that aren’t checked out? Are they collecting items that should be shared with the rest of us? Are they not disseminating their own work?
Catalog (make assessable) non-library owned collections, everything that’s ‘out there.’
Institutional digital repositories- how about student seniors thesis work- both text and visual/physical? Having outside experts do workshops with digital library workers or have the digital library workers go off somewhere.
Have libs. with excess staff capacity help other libs. catch up. -staff sharing.
Put a premium on accessibility- not putting barriers to information in front of patrons.
Notify other librarians of acquisitions or recent cataloging in specialized topics or formats.
Develop very specialized subject database for sharing info.
Group discounts from Amazon/Barnes Noble for greater purchasing power.
Keep material availability as top priority. ‘user needs’ ‘reduce backlogs’
List serves for Acquisitions to share info.
Empower T.S. staff to go above and beyond what they think one can and are meant to do. So much expertise to be tapped into.
Enhance T.S. staff with I.T. support making what we know flourish and more valuable.
Bring the campus and colleague libraries together to work towards the digital future and changes in publishing.
Have a fantastic digital collection that we can be so proud of. Users want it.
Create positive partnerships with vendors for a mutual benefit in creating/acquiring systems.
To think of our web collections AS the library… (not finished though)
Organization- break down the wall between kinds of information. From the user’s perspective, we have silos the catalog, indexes, full-text. We’ve got records for electronic resources in the catalog, but it would be nice if we could effectively search out indexes, databases, and catalog through our interface.
‘1 stop shopping’ for the users- include all formats: articles, books, pictures, digital & print, media.
Acquire print on demand books and articles.
Why buy? ILL on demand.
Teams of ref., acq., cat., ill specialists as liaisons to depts. for cohesive, integrated SVCs.
Buy bib records from vendors whenever possible.
Approval plan for standard academic monographs.
Use Prompt Cat SVC.
Get the serials under control! Due place to find information on what’s available. Or at least can find all relevant information together.
Group together for buying power?
Specializing in acquiring certain types of materials i.e. Art, Music, Science for all MnObe libraries.
Trust cataloguers elsewhere (at least in groups?)
Collection development policies developed for electronic resources.
Cataloger exchange program- how do they do things somewhere else?
Certain topics for certain libraries? Like music for St. Olaf? (for example). Makes thinks instantly available electronically (find a way around the law). Artstor and other electronic resources- consortial purchasing? Consortial collection in art and visual assets? Could be images in zoology, astronomy, etc. Coop. stuff already happening through ACTC.
More consortial big-budget purchases- for el. res. we’d all use -- full text and databases, artstor, data sets, GIS data and products.
Catalogs that work like google.. and pride in that. Requires many shifts in how we have always done things.
E-resources ‘reveal themselves’ to partners intuitively- responding to how they search (partial).
Cooperative cataloging- share idea with other libraries? We buy a lot of the same books.
Unified protocol for processing materials so libraries can buy in bulk. Work well for new, popular titles.
Shared catalog access- can use records from other libraries.
Buy records at a discount.
Share statistics about use of periodicals.
How much money is spent on serials that have little use?
The 5 of us should be a consortium-- Ohio has the Ohio 5- we could be the MN5
Coop. Cataloging of web sites.
Coop. purchase of III E-resources Mgnt. product.
Student worker summer exchange.
Staff summer exchange/or maybe during academic year.
Cooperative purchasing of full text periodicals online.
All MnObe libraries more to same OPAC system.
More cross-training and integration of roles- will result in greater efficiency and less likelihood that sole acq. coordinators, catalogers, etc. will feel isolated in their work.
Yearly award for innovation in Tech. servs. by MnObe staff library.
Output a subset of our collective records and do on.
We would like to have a catalog that would morph to the needs of every individual user. It could have infinite search options. It could have one search box. It could search one collection or many collections. It could be voice activated. It would be completely customizable by the user. However, no matter how the interface looked or was accessed the result would be of the same quality. I call it the smart catalog.
Do a study of search log data from our 5 colleges, using results to collectively inform where we put out efforts. Also, this could better inform us as we do user interface design.
Acquisitions- convince book vendors to input all data into our catalog exactly how we want it.
Come up with 5 digital collection ‘pilots’ and merge them and get the result into ARTSTOR.
Develop standards and unified format for library search websites so that they are simple and easy to use; likewise that patrons would be able to more easily search other libraries’ collections
Lobby for a better universal CIP program that is more complete.
Establish a good way to classify electronic materials that makes it easier to tell what they are.
Cooperate on purchase/implementation of meta-search/ federated search product; work with vendors to ensure e-products we license will perform in such an environment.
Cooperative purchasing of electronic resources
Cooperative effort to digitize special collections.
Integrate e-resources more into the OPAC.
More integration of acquisitions and cataloging.
Set up ‘blocks’ for purchasing of certain types of items- i.e. libraries specialize and cooperate on materials.
Hold a bonfire yearly for withdrawn book with social activities for TS staff.
Develop standards for electronic digitization.
Send the withdrawn books to benevolent societies who can donate them to libraries in great need of books (Ozarks, Alaska, wherever).
Have a team of students who roam the libraries looking for distressed students unable to gather what resources they need and teach a new technique or walk the distressed student over to reference librarian.
Put up phones in the library like Target has so that you can call for ‘help’ instead of walking out of the library frustrated.
All library items are shared universally with ease and instantaneously. In other words we can beam, (i.e. Star Trek) our books from one continent to another.
Get rid of all paper.
Consider purchasing materials through approval plan
MnObe libraries could cooperate by working together to ‘fine-tune’ their approval plans so that we complement each other’s collections.
We need to work out better ILL services to facilitate resource sharing. Not only share lib. resources but also lib. personnel with special expertise.
Look into sharing the purchase of aggregators for e-journals by all libraries.
In addition, work collaboratively to catalog these shared resources- or to provide a common entry point to the resources.
Collectively bargain with the vendors for affordable prices.
Have one state-wide database of e-journals that all could access to bring the costs down.
Books would acquired by logging into a database and checking boxes by titles and these would be loaded into a file that the library would now own. (ATM-style machine)
Staff time saved would be used to look into Metadata and other new products as they become available.
Students would have a disk (or something) that they would take to ATM-type machine and select the titles they were interested in and lead those titles on their disks.
Staff time for circ. could also be used in other areas.
How about a self-service check-out machine?
Catalogs from vendors would be electronic and could be interfaced with library catalog to check for possible duplicates. All others would be organized in a file by subject.
CJK OPAC: use the first search model instead of the current one.
Create a common OPAC for CJK searching for Mac, St. O. and Carleton.
More fluid structure in library organization such as participation of tech. service people in public services etc.
Cross-training in each library.
Field trips to each other’s libraries to see how their workflow is set up.
More communication between different departments and among the MnObe libraries.
Develop projects (or identify current ones) involving both public and tech services- strive to utilize skills/ knowledge of both.
Having each of the libraries on the same ILS system with each library having its own catalog while somehow also being able to share one catalog for all libraries.
Have a MnObe catalog available for requesting items you might not necessarily want, but may need on a rare occasion- sort of like ILL but among MnObe.
Have MnObe scope in OPAC to limit searches to this database.
Shelve all materials regardless of physical format together in the stacks?
Use FRBR to catalog all works various manifestations so they can be grouped together.
Have instant messaging between catalogers at MnObe libraries so that innovations at one place may be shared with and evaluated by peers at other locations.
Better opportunities and methods to communicate with counterparts at all MnObe libraries to problem solve, share experience, ideas, solutions, etc. - common type list serve- share email addresses, etc.
Acquiring- MnObe libraries could work together to acquire e-resources that could easily be shared by each library.
With the cost savings- could be used to purchase sfx products to help manage these resources.
Cost savings could also be used to purchase ERM resources to help manage ‘behind the scenes’
Organizing- MnObe libraries could work together to develop a digital image database (including description and organization). Could identify a project that all could ‘invest’ in.
Collaborating among MnObe libs. in area studies collection development and into literacy programs in subject areas that require special expertise.
Reference librarians would work more with TS depts. bringing staff closer together.
C.D. and Ref. librarians from all MnObe’s can work to share their knowledge and expertise across the different libraries (‘traveling librarians’)
One library become the expert in ordering a specific type of material, such as videos, and order all videos for all the libraries in the MnObe group.
Joint collection development of serial for the MnObe libraries; negotiating deals for subscriptions, etc.
Digitalize and share holdings and access with all consortium members (MnObe) or others.
Access could be cost shared (or bartered for) between institutions or consortiums.
Negotiate licenses that allow electronic access for databases/journals, etc. that fit the needs/wants of all MnObe libraries.
Provide ways in which one MnObe can access a resource another has per use so they don’t have to ‘subscribe’ but can use on a case by case.
To have joint purchasing of print materials on expedited method of delivering the materials to other libraries would be need such as a courier, special types of faster mail, etc.
Purchasing databases jointly would provide full-text access to journals for all MnObe libraries at a cost saving
Make table of contents of books owned by the library available online so a user can see if the book is of interest to him.
Make records with links to full text available to users for all electronic journals the library has access to.
Put links to the electronic journals on all print records in addition to having individual e-records if user finds print first, but would prefer electronic.
Have a review section in the catalog so users can see what others thought of the items.
Let users know popularity of item searched (like Amazon)- possibly give ideas for other useful items.
Have links in records to items that are on same topic or by same author rather than search or go back to browse screen.
Use more graphics in catalog showing cover of book, title page, sample pages, index, and T.C.
Allow catalog users to make suggestions for ordering material through the catalog.
Images and art object owned by the colleges (not housed in the library) can be searched through the catalog.
Use search tool other than the library catalog to search library and other college selections- library catalogs are too clunky.
Have on interface for searching all MnObe libraries at once.
When users request inexpensive articles from ILL, buy them a copy- it’s easier and cheaper.
Streamline sharing of materials between MnObe libraries.
Collaborate on collection development.
Have enough in budget for more frequent updates to computer and related equipment so everything works more efficiently.
Shared acquisitions ordering data to see if other MnObe libraries are ordering items that you may not need. Low-use items may only need to be in one or two MnObe locations.
Offer cross-reference data for books on subject.
Have one larger budget for all libraries to share resources.
Develop a shared bibliography system for all MnObe libraries to share strong collections.
Train student ‘mentors’ to help train new student workers with routine processes.
Develop a formal protocol whereby each MnObe library has specialized collections concentrated in certain disciplines.
Have users directly put order into the library system.
Streamline ordering process so acquisitions staff is approving (or modifying/rejecting) orders placed directly by users to the extent possible.
Ordering system automatically checks the collection (locally or MnObe wise) for copies and alerts acquisitions staff for evaluation of need. Can book be obtained through ILL to save money for other things?
Purchase e-books and offer them in a similar fashion to e-journals.
Use simplified bib. record for non-special collection items- leave out all fields not indeed and searchable in OPAC.
Any staff member could have a budget for ordering new materials of their choosing and this ordering could be done online.
Security concerns for valuable materials would be set aside by having computerized digital access to them.
Everyone could have a budget but it would be flexible enough that other staff members could use it if the one member can’t spend it all.
Security wouldn’t be an issue at all if everything that was unique and valuable was digitized. Make this digitization a priority and available freely on the web.
Requestors of materials would be able to input all information for request directly into catalog, system would check for duplicates, if it would be rec’d as part of standing order and acq. people would complete order.
Libraries would have some collections that could ‘float’ between libraries.
One system librarian for 5 lib. consortium (with local assistance, on CLIC model)
One director of 5 MnObe libraries, with local assistants for local needs.
Be able to search entire database of all 5 libraries by keyword (like Google) and get thorough Google-type responses.
Organize online catalogs in more creative ways, not necessarily using MARC records.
Consortium of all 5 MnObe libraries catalogs.
Joint acquisitions of all 5 MnObe libraries for foreign orders.
Authority control for 5 MnObe libraries handled by 1 person for MnObe consortium (with a person of each lib. to handle local specialties if necessary)
Allow for eclectic (non-authorized) subject fields to be entered if they are more likely to be patron friendly (or yield greater accessibility to the record).
Have similar or same title records of different formats (novel/DVD of novel) to be displayed together (or sequentially).
In acquiring- joint approval plan or other way of coordinating selection for a core set of publishers. Joint use of an ERM-like tool. Coordinated common selection guidelines/ collection policies for data.
Ability to do serious cooperative collection development with other Oberlin schools, and the tools (ability to search collections as one; nearly instantaneous delivery) to make it work for the user.
Create an et.
Develop a joint Virtual Reference Plan
Create a team to develop a plan for info. literacy that at lease parts could be used at each place.
Exchange directors for a week- that should be interesting
Have our Admin. Assistant get together so they can discuss best practices of how to manage the loss.
Create a leadership development plan where we could offer 1/2 or full day workshops or topics like conflict management, how to run a meeting, how to manage your boss, etc.
Create a cross college mentor plan.
Create a joint strategic plan for the MnObe libraries-bringing our Management Teams together for a retreat together- Directors, Assoc. Directors, Dept. etc, followed by an all staff retreat.
Bibliographic records in our catalogs have most of the features of an Amazon record: pictures of book cover, reviews, tables of contents, sample chapters.
No backlogs: operation is so efficient that a book is on the shelf within a week of its arrival.
Cooperative cataloging by subject area.
Joint depository library program among a set of libraries.
Staff development program where we share info. about how acq. and cat. are integrated in our libraries.
Shared institutional repository for organizing digital output of our institutions.
Develop a program committed to 24 hour delivery of any monograph or journal article in our collection to the other institutions.
Identify subject areas to focus our expertise and avoid unnecessary redundancy.
Collaborate on sharing info on SFX features that will improve user access to content and services.
Work on 24 hour collaborative virtual reference service using Question Point.
Run a preservation seminar/workshop/best practices for our staff.
Create a tool perhaps similar to TILT that would work well in a liberal arts college.
Create a list of our combined special collections.
One tech. service dept. for all 5 institutions.
Have a shared catalog access that includes electronic/print/ image objects and faculty preprints.
Share selectors from our institutions in specific subject disciplines that require significant expertise (East Asian, Gov. deed?)
Selections for ebook content for MINITEX shared collection.
More consortium purchases of electronic resources.
Share expertise in managing digital images- using content DM.
Staff exchange for both TS/PS
Combine efforts to work with vendors for discounts.
Staff exchange in preservation, cataloging
Staff workshop on acq. of A/V materials, cat. of A/V materials
To share our experience and discuss best practices
Investigate joint commercial binding contract? for cost savings.
Coordinate work in developing image collections and find ways to share image collections- art history image, biological, astronomy, etc.
Joint Institutional Repository.
Joint Print Journal storage system0 single title used by one instead of 5
Jointly use the access center.
Shared staff professional development training for Metadata, Dublin Core
Share staff professional development training for Lib. Desk.
Trade Staff for a day or a week so they can have a different experience.
Create combined teams to look digitizing issue
Create (find) a delivery system that can provide daily delivery between institutions.
Have all of us have the ability to send digital copies of periodical articles to the others end users.
Work with MINITEX to create next-day delivery among our institutions.
No more clear distinctions among the units that constitute technical services.
Foster a workforce that constantly questions its own operations.
Rid ourselves of anxiety.
Have a party for every 10,000 items cataloged among our libraries and talk about what we learned.
Workshops on tml and the organization of info.
Put all formats of a single work together.
on shelves, in catalogs
and link related works and performers, etc.
allow for ‘relation’ to be defined broadly/diversely
Let the faculty order and download records- no more librarians.
Let students download records.
Receive publisher catalogs and other selection sources electronically to allow easy faculty selection/download- email lists of new titles, etc.
Put catalog record into system at time of order, esp. for new titles.
Explore more information on FRBR to implement in the best interest of users.
Maximize use of student support staff.
Find good web sites to add to catalog
Have a virtual art collection.
Find a way to allow subject search/browsing of websites.
Have links in virtual art collection to other resources- databases, e-books, etc. Have SFX type tool to allow linking from external sources into virtual art collection.
Catalogers also give directions to physical location in lib. (like on-star).
Digital collections- links to other info., where original is, etc.
Automated shelving- robots instead of student workers who don’t show.
Don’t try to catalog the whole Internet- it’s futile- concentrate on search training instead.