Frequently Asked Questions for Salaried (Exempt) Faculty and Staff Employees
This list of questions is not all inclusive. If you have any questions that you would like to have added to this web page, please contact the Payroll Department.
FAQ Table of Contents
Answers
When do I get paid
See the online Payroll Schedules.
Can my check be direct deposited into my bank account?
Any Macalester employee may have their pay check deposited directly into one or more bank account. To have direct deposit set up, complete the Direct Deposit Form. It may take a pay period for the direct deposit to take effect.
How much did I get paid in a given pay period?
Payment records (from 2007 onwards) can be viewed on 1600grand by:
- Clicking on the "Employment/My Job" tab
- Finding the "Employment Details" channel
- Clicking on "Pay Stub "
Additionally, detailed aggregate earnings and deductions information can be accessed by following the same directions above and clicking on "Earnings History" or "Deductions History" at the bottom of the "Pay Stub" page.
I've lost my check! What do I do to get it replaced?
If a check is lost, destroyed, or stolen, it should be reported to the Payroll Department. The Payroll Department will place a stop payment upon the check in question. There is a $20.00 stop payment fee. Once payroll receives confirmation that the check has not been cashed, a replacement check will be issued. This process can take up to 48 hours to complete.
How do I complete leave reports (salaried staff only)?
Macalester uses a online leave reporting system (via the 1600grand portal). For more information and instructions follow the links below.
How is my salary calculated?
All questions concerning salaries should be directed to the Provost (faculty) and/ or Employment Services (salaried staff).
What are my tax withholdings?
Tax withholding is done in accordance with your W-4 Form. Complete a new W4 Form if you would like to make a change to your tax withholdings.
- Special rules apply to international faculty and staff -- click here for more information.
I wonder what my check will look like if I change my tax exemptions or my TDA?
www.Paycheckcity.com is a website you can use for these "what if" situations. The instructions will walk you through entering the information from your Macalester College payroll check necessary for the calculation. You need Adobe Acrobat Reader to view the instructions.
Where is my paycheck delivered?
Your payroll check is delivered to your current permanent address on file with Employment Services. To view or change your address, visit 1600grand and look for the "Personal Information" channel on the "Employment/My Job" tab.
What is my vacation, medical, or other paid leaves balance? (Salaried Staff only)
Your various paid leave balances can be view on 1600grand by:
- Clicking on the "Employment/My Job" tab
- Finding the "Employment Details" channel
- Clicking on "Leave Details"
Additionally, detailed leave accrual and usage records can be viewed by clicking on each leave type.
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