Frequently Asked Questions for Staff
This list of questions is not all inclusive. If you have any questions that you would like to have added to this web page, please contact the Payroll Department.
FAQ Table of Contents
Answers
When do I get paid?
See the Payroll Schedules for Hourly and Salaried staff.
Can my check be direct deposited into my bank account?
A staff member may have their pay check deposited directly into one or more bank account. To have direct deposit set up, complete the Direct Deposit Form. It may take one to two pay periods for the direct deposit to take effect.
How do I complete my orange timecard if I am paid hourly?
(Note, you may use the Biweekly Staff Timecard in place of the orange timecard if you prefer.
Orange timecard directions: Enter your name, department and the pay period on the top. Fractions of hours should be reported as: .25 (for 15 minutes), .50 (for 30 minutes) and .75 (for 45 minutes). Use the Code Column for all hours: R (regular), O (overtime), H (holiday), V (vacation leave) and M (medical leave).
Indicate under "Date and Reason" the type of absences if other than those listed above or if medical leave is something other than personal, such as Care of Family or Paternity-Adoption. For more information on this, refer to the Staff Handbook, Section 5, Staff Benefits.
Complete the total hours per week column. Your supervisor will sign approval at the end of the pay period and submit your timecard to Payroll Department by 4:30 the following Monday.
I wonder what my check will look like if I change my tax exemptions or my TDA?
www.Paycheckcity.com is a website you can use for these "what if" situations. The instructions will walk you through entering the information from your Macalester College payroll check necessary for the calculation. You need Adobe Acrobat Reader to view the instructions.
I've lost my check! What do I do to get it replaced?
If a staff member loses or washes their check or their check is stolen, it should be reported to the Payroll Department. The Payroll Department will place a stop payment upon the check in question. There is a $20.00 stop payment fee. Once Payroll receives confirmation that the check has not been cashed, a replacement check will be issued. This process can take up to 48 hours to complete.
How is my rate of pay calculated?
All questions concerning staff rates of pay should be directed to the Employment Services Department.
What are my tax withholdings?
Tax withholding is done in accordance with your W-4 Form. Complete a new W4 Form if you would like to make a change to your tax withholdings.
- Special rules apply to international staff -- click here for more information.
Where is my paycheck delivered?
Your payroll check is delivered to your current permanent address on file with Employment Services.
For which holidays do I get paid?
Holiday pay is based upon benefit eligibility. Please refer to the Employee Handbook to determine whether or not you are benefit eligible. At the present time Macalester College provides ten paid holidays for each fiscal year. Click here for the holiday schedule.
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