Frequently Asked Questions for Student Employees
This list of questions is not all inclusive. If you have any questions that you would like to have added to this web page, please contact the Payroll Department.
For more information about Student Employment at Macalester, see the Student Employment FAQ
FAQ Table of Contents
Answers
When do I get paid?
Students are paid on the Bi-Weekly Payroll Schedule. Click here to get a printable schedule.
How much did I get paid in a given pay period?
Payment records (from 2007 onwards) can be viewed on 1600grand by:
- Clicking on the "Employment/My Job" tab
- Finding the "Employment Details" channel
- Clicking on "Pay Stub "
Additionally, detailed aggregate earnings and deductions information can be accessed by following the same directions above and clicking on "Earnings History" or "Deductions History" at the bottom of the "Pay Stub" page.
Can my check be direct deposited into my bank account?
Any Macalester employee may have their pay check deposited directly into one or more bank account. To have direct deposit set up, complete the Direct Deposit Form. It may take a pay period for the direct deposit to take effect.
I've lost my check! What do I do to get it replaced?
If a student loses or washes their check or their check is stolen, it should be reported to the Payroll Department. The Payroll Department will place a stop payment upon the check in question. There is a $20.00 stop payment fee. Once Payroll receives confirmation that the check has not been cashed, a replacement check will be issued. This process can take up to 48 hours to complete.
What is my rate of pay?
All questions concerning student rates of pay should be directed to the Student Employment Office (Employment Services).
Where can I find my work/study award balance amount?
Your work/study award balance is viewable on 1600grand by:
- Clicking on the "Student Life" tab
- Finding the "Student Work/Study Balance" channel
What are my tax withholdings?
Tax withholding is done in accordance with your W-4 Form. Complete a new W-4 Form if you would like to make a change to your tax withholdings.
- Special rules apply to international students -- click here for more information.
I wonder what my check will look like if I change my tax exemptions?
www.PayCheckCity.com is a website you can use for these "what if" situations. The instructions will walk you through entering the information from your Macalester College payroll check necessary for the calculation. You will need Adobe Acrobat Reader to view the instructions.
Where is my paycheck delivered?
Student payroll checks are delivered to your SPO. Direct deposit is a recommended alternative to this.
How do I complete time sheets for payment?
Macalester uses a online time reporting system (via the 1600grand portal). For more information and instructions follow the links below.
When is my timesheet due?
Timesheets must be submitted to your supervisor via the 1600grand portal by the date and time indicated by your supervisor (typically the Friday at the end of the pay period. For pay to be processed, the timesheet must be approved by your supervisor prior to the date and time indicated on the timesheet
"Pay Period Time Entry Status" line via your electronic timesheet on 1600grand.
What should I do if my timesheet is late?
Enter hours for the late time via the 1600grand portal by the day on the "Hours from Previous Pay Period" line. Comments are required indicating the day(s) the time was reported for.
Can my paycheck be applied towards my student tuition?
Yes. Contact the Student Accounts Department.
What if I do not get a paycheck when I think I should have?
- Check the status of your online timesheet via 1600grand. The timesheet should be completed and approved by the deadline. If it isn't, you missed the payroll run and need to submit hours for the next payrol run.
- Second, check in your SPO
- Third, if your check in not in your SPO, contact the Payroll Department at extension x6561.
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