Payroll Forms
To view or print any of these forms you must have Adobe Acrobat Reader installed on your computer. All Macalester computers should have this already installed. If you are using a computer at home and would like to download Acrobat Reader click here. If you are trying to view or print from your Macalester computer and are having trouble, please call the Macalester Help Desk at extension x6525.
Click here for Human Resources forms
PLEASE NOTE: Some forms are interactive (as indicated on the form). You may complete the form on line. However you should then sign the form and include any required attachments before forwarding the information to the Payroll Department. Forms which are not interactive will need to be printed before you may complete the form.
Table of Contents
Forms
Hourly Staff Timecard
This time card is to be used by non exempt hourly paid staff. You may save the timecard to your desktop, complete the form in Excel, then print a hard copy for your signature and your supervisor's signature. Send the approved time card to the Payroll Department.
W-4 Form
This is the "Employee Withholding Allowance Certificate." The purpose of this form is so Macalester can withhold the correct federal and state income tax. This form may be filled out any time of the year.
W-5 Form
This is the "Earned Income Credit Advance Payment Certificate." This form is for those who are eligible to get part of the Earned Income Credit (EIC) in advance with your pay and choose to do so. The EIC is a credit for certain workers. It reduces the tax you owe. It may give you a refund even if you do not owe any tax. PLease see this form for more information on who is eligible to get advance EIC payments.
Minnesota Reciprocity Exemption Affidavit
This form is for Wisconsin, North Dakota and Michigan residents who work in Minnesota. If you are a resident of one of these states, you do not have to pay state income taxes on wages you earn in Minnesota. Please see the instruction section of this form for more detail.
Direct Deposit Form
This form allows faculty, staff and students at Macalester to automatically deposit their payroll check into more then one bank account. You MUST attach appropriate documention to the printed authorization form depending on the type of account you are authorizing Macalester to deposit your paycheck to. For a checking account attach a voided check, for a savings account attach a deposit slip and for a money marketing account, attach a copy of the top half of your financial statement showing an account number. Direct Deposit takes one to two pay periods to go into effect. Complete the form, print it, sign it and attach proper documentation before forwarding on to Payroll.
Leave Report (Salaried Staff)
This Time Report is used by exempt staff to report their time to their Line Officer and is used by the Line Officer to report time for their employees to the Payroll Department. The Time Report is due to the Payroll Department by the 10th of the following month. This form is interactive, you may complete form on line, have Line Officer sign the form before forwarding hard copy to Payroll.
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