Room Draw Information

Room Draw for 2014-2015

It's as easy as 1, 2, 3...

1 - Apply
2 - Match
3 - Select

Frequently Asked Questions

1. APPLY

Begin the process by completing the housing and Dining Agreement for 2014-2015. Access the agreement through 1600Grand/Student Service/ MyHOusing. Select the  Applyonline option, then the Housing and Dining Agreement 2014-2015 from the droP down Menu at the top of the page.

This agreement indicates your interest in living on campus during the 2014-2015 academic year. You must complete the application to participate in room draw.

A note to rising juniors and seniors: You have the option to live off campus, therefore accepting the agreement does not lock rising juniors and seniors into living on campus nor does it guarantee them a space on campus. However, rising juniors and seniors are committed to the terms of the agreement once they select a space in campus housing, including specialty housing.

Since rising sophomores are required to live on campus, they are committed to accepting the Housing and Dining agreement and participating in room draw. Spaces will be assigned to any rising sophomores that do not have campus housing after the draws.  

Floor plans are available in the Residential Life Office, Campus Center 242, if you wish to explore your living options as you look into accepting and completing the contract.

2. Match

Match with One roommate for a double, or  two to five roommates for a triple, Suite or Apartment

RISING JUNIORS AND RISING SENIORS

Matching for all the rising juniors and seniors draws opens at noon on Monday March 24th. Roommate matching continues throughout the Homesteading Draw, the Summit House Draw and the  All Day Draw so you may match ahead of time or on the day of the draw. If you want to explore different housing options in the All Day Draw (e.g. 3 person suite, double room, 4 person suites/apartment) you'll need to be matched accordingly to see those options. All members in a group must accept matches in order to become a fully matched group. As you arrange your groups and explore your options, you may need to match or unmatch in order to create the right group for the space you want to select.  Stop by the Residential Life office before March 27th if you need assistance with matching your group. You must contact the Residential Life office before March 27, if you would like to add a rising sophomore to your group. (See FAQs below for more information about adding a rising sophomore to your group.)  

RISING SOPHOMORES

Matching for the All Day Sophomore Groups draw will open at 5:00 pm on Friday, March 28th and continue through the All Day Sophomore Groups Draw on Tuesday, April 1.  All members of a group must match with all others in the group to be fully matched. If you need help with matching your group contact Residential Life before April 1st at the Residential Life office, room 242 in the Campus Center.

Matching for the Sophomores Doubles Draw will open at noon on Wednesday, April 2 and will continue through the  draw on April 3.  Matches from the Groups Draw will be removed before doubles matching begins. If you had a roommate match for the groups draw, you must rematch for the doubles draw.  

3. Select

go TO YOUR mYhOUSING page during THE DRAW TO Select your living space. under room selection, choose select a room or suite. there YOU WILL SEE THE DRAWS YOU ARE ELIGIBLE FOR AND IF APPLICABLE, YOUR DRAW TIME.  

DRAWS FOR RISING JUNIORS AND SENIORS

Homestead Current Space - Wednesday, March 26, 2014 - 7:30 AM-5:00 PM

Spring residents of Kirk Hall, George Draper Dayton Hall, the Grand Cambridge Apartments, and 57 Mac that wish to return to their current room, suite, apartment or cottage may select their current space directly through their MyHousing page on March 26th between 7:30 am and 5:00 pm. To qualify for the homesteading draw you must fill the entire space with the current residents.  See FAQs below for important information about possibly adding new roommates to a space.

Summit House Draw -  Wednesday, March 26, 2014 - 7:30 AM TO 5:00 This draw is for students who plan to study abroad Spring 2015, you have the option to live in the Summit House (1576 Summit Ave.) for Fall semester. If you answer yes to the first question on the Returning Students roomdraw application, you will be included in the Fall Summit House draw. If you wish to select a double room in the Summit House,  you  must match in advance through the MyHousing Roommate Selection page.

If you plan to study away in the spring and do not wish to live in the Summit House or you do not get a space during the Summit House draw, you may participate in the All Day Draw on March 27.

All Day Draw - Thursday,  March 27, 2014 - 7:30am-5:30 pm

We want rising juniors and seniors to live on campus. It's convenient, sustainable, and benefits you and your community. Residential Life is committed to providing all rising juniors and seniors who choose to live on campus with the best options and most flexibility as they select their spaces.

All rising juniors and seniors who have accepted the Housing and Dining Agreement for 2014-2015 may enter the draw at any time between 7:30 am and 5:30 pm.  Fully matched groups may select a room, suite, cottage or apartment, that corresponds to the number in their group.   You may select your space any time during the draw by logging onto your MyHousing page. The options you see are based on the number of your group.  A group of three will see only triple rooms or suites. If you do not have any matches, you will see only single rooms.   Matching will be open throughout the draw so feel free to add and drop matches as you explore all spaces available. Select the space that is the best fit for you. Once you select a space, the Housing and Dining Agreement you accepted earlier is invoked. Congratulations you've found a home!

DRAWS FOR RISING SOPHOMORES

All  Day Group Draw - Tuesday, April 1, 2014 -  7:30 am to 5:30 pm.

All current first-year students planning to return in the Fall may participate in this draw.  You must have a fully matched group of three to six since all the spaces must be filled in order to complete your selection.  You may select a Wallace triple or quad,  Kirk Hall triple, the 30 Mac triple, or a George Draper Dayton Hall suite any time during the draw by logging onto your MyHousing page.  Additionally, any Grand Cambridge Apartments remaining after the Rising Junior Senior Draw will be added to the Rising Sophomores Group Draw. The options you see are based on the number in your group.  A group of three will see only triple rooms or 3-person suites, a group of six will only see a 6-person suite in George Draper Dayton Hall. Matching will open at 5:00 pm on March 28th and continue throughout the draw so feel free to add and drop matches as you explore all your group options. Spaces available for sophomores will be designated on the large floor plans located in the Residential Life office and so stop by before April 1st to view your options. Any additional George Draper Dayton Hall suite options will be posted Friday afternoon, March 28th.   Residential Life staff will be on hand throughout the draw to help you with your selection if necessary.  Select the space that is the best fit for you. Congratulations you've found a home!

Doubles and Singles Draw - Thursday,  April 3, 2014 -   Begins at 4:30 pm

All rising sophomores that have not secured a space for 2014-2015 will be entered in this draw for double and single rooms in Dupre, 30 Mac, Bigelow, Wallace and Kirk Halls.  Roommate matching for double rooms will open at noon on Wednesday, April 2. Matching will remain open throughout the draw.  Each participant will have a draw time.  For double rooms the person with the earliest time may pick a room for themselves and their roommate if they are fully matched. If you were matched for the groups draw but didn't get a room, you must match again for the doubles draw.  Students with a fully matched roommate will only see the available double rooms at their draw time.   Anyone that is not matched will only see the single rooms available at their draw time. Residential Life staff will be on hand throughout the draw to help you with your selection if necessary.   Select the space that is the best fit for you. Congratulations you've found a home!

If you were not able to find a space during the rising sophomore draws,  Residential Life will contact you beginning Monday April 7, 2014 to collect your preferences and get you on a waiting list. Students may be assigned to spaces given what is available.

 Frequently Asked Questions

What is room draw? How does it work?

Who can participate in room draw?

Who cannot participate in room draw?

How do I get info about living in a language house or Specialty housing?

What All Gender and single gender options ARE available this year?

Can I homestead the space I am living in now?

Can rising sophomores live with rising juniors and seniors next year?

What about the students who plan to study abroad?

What about students unable to attend the draw?

What if I decide to live off campus after I pick a room?

How can I contact Residential Life if I have questions about Rooms, roommates or roomdraw?

What if a Vacancy opens in my room or I want to change my room?

What is room draw? How does it work?

Each spring semester, usually after spring break students planning to return to Macalester the following academic year will select rooms on-line using their MyHousing portal found at 1600Grand under the Student Life channel. Since rising juniors and seniors have the option to live off campus the draws are divided into draws for rising juniors and seniors, and draws for rising sophomores.  Some draws are first come, first served, and some draws use a randomly assigned draw time for students to pick their rooms.  

Students that want to live with one or more roommates must use their MyHousing portal to match with each other before selecting the space.  Matching begins at least a day before a draw and is open throughout each draw.  

All current students also have the option of living in the specialty housing areas: Language houses, Eco House, Veggie Co-op, Summit House, and Food Justice house. Specialty Housing areas are filled before room draw.  Students interested in living in one of these areas should apply directly to the sponsoring department during the month of February.  

2014-2015 Draw Schedule:

Rising Juniors and Seniors:                                                                                                         Wednesday March 26-Homestead and Summit House
Thursday March 27-All Day Draw

Rising Sophomores
Tuesday April 1- All Day Group Draw (triples, quads and George Draper Dayton suites)
Thursday April 3-Doubles and Singles Draw - Draw times issued Wednesday afternoon

What All Gender and single gender options ARE available this year?

Students may select bedrooms regardless of gender in Kirk Hall, GDD, GCA, Language Houses, Veggie Coop, Food Justice House, and Summit House.   If you plan to select a room with mixed genders in GDD, GCA, or the Summit House, please contact Residential Life in advance of the draw so we can make an adjustment in the database and not delay your selection during the draw.  

Other all-gender and single gender designated bathrooms and rooms are:

Single use bathrooms in the residence halls and campus houses are all gender.

Kirk  Hall section 4 is an intentional  All Gender community with all gender rooms and the bathroom in section 4 is all gender.  

Kirk Hall section 1 is female only rooms and bathroom.

Bigelow Hall First Floor:   The rooms on Bigelow first floor are traditional single gender rooms and the first floor bathroom is all gender.

Bigelow Hall Basement Rooms:  The rooms are female only and the Bigelow basement bathroom is female only.   

Who can participate in room draw?

  • All current first year students who plan to attend Macalester Fall 2014.

  • All current sophomore and junior students who complete the Returning Student Room and Board application and do not plan to study abroad Fall 2014. Students planning to study abroad Spring 2015 may participate in room draw.  We anticipate having enough spaces for everyone who applies for housing, however we cannot guarantee housing for rising Juniors and Seniors.

  • Students currently on study abroad programs planning to live on campus for the 2014-2015 academic year.

  • Seniors who will not graduate and plan to return full time for at least one semester. We anticipate having enough spaces for everyone who applies for housing, however, we cannot guarantee housing for rising juniors, rising seniors, or fifth year seniors.

Who cannot participate in room draw?

  • Students who plan to study abroad Fall 2014. See study abroad information below about how to select a room for Spring 2015.

  • Students on leave of absence during during the spring 2014 semester may not participate in room draw.

How do I get info about Language House and Specialty Housing Options?

Information about living in a Language House or Specialty Living Area  and the application process for each house is listed at Language and Specialty Houses.

Can I homestead the space I am living in now?

Rising juniors and seniors living in:

  • Kirk Hall, singles, doubles, and triples (excluding All Gender, section 4 and Interfaith House section 8)

  • Grand Cambridge Apartments

  • George Draper Dayton Hall

Current residents of the halls listed above homestead their room, suite or apartment if all of the spaces will be be filled by the current residents for Fall 2014. The homesteading draw is Wednesday, March 26th 7:30 AM to 5:00 PM. 

Students living in a single room in Kirk Hall should  accept the housing and dining contract by March 25th then select their current room through their MyHousng during the draw on Wednesday, March 26th.

If you do not accept to the housing and dining agreement before the homesteading draw on March 26th, contact Residential Life once you accept the agreement on the day of the draw. 

If not all the residents in a double, triple, suite or apartment want to return to the space or there is a vacancy in the space, students may homestead with up to half of the spaces filled with new roommates.  For example three current residents living in a 5-person suite may bring in two new residents for the Homesteading draw.  The new roommates must be rising juniors or seniors.  You may not include rising sophomores in a homesteading group.  Each bed in a double, triple, suite or apartment must be filled in order to successfully homestead a space.    Groups with new roommates must contact the Residential Life office in advance of the draw in order to select the space through MyHousing on the day of the draw

NO CONTRACT CANCELLATIONS - Students homesteading spaces do NOT have to option to cancel their contracts. Because homesteading puts you ahead of other students in the draw, you must commit to living on campus for the entire 2014-2015 academic year, (unless you study abroad Spring 2015).

Can rising sophomores live with rising juniors and seniors next year?

Rising juniors and seniors may request a rising sophomore roommate(s) in GDD suites, GCA apartments (but not for homesteading a space) and Kirk doubles and triples. The group must consist of a greater number of rising juniors and seniors than sophomores. For example, triple suites may consist of two upperclassmen and one sophomore. Doubles may consist of one rising sophomore and one rising junior or senior. in order to offer enough housing for upperclassmen, we may limit the number of junior/senior groups with rising sophomores.  Also, to ensure students do not undermine the intent of the policy, If a rising junior or senior would cancel their space after the draw, the rising sophomore room assignment is also cancelled.  Contact Kathy McEathron in the Residential Life office in order to include a rising sophomore in your roommate group or contact us via email at reslife@macalester.edu or by phone at 651-696-6215.

Rising sophomores may not homestead a space with rising juniors or senio

What about the students who plan to study abroad?

If you will study abroad Fall 2014:

You will not pick a room during Room Draw. However we want you to live on campus when you return.  Spring vacancies in the Summit House will be held for students returning from study abroad.  See Language and Specialty Houses/Summit House for more information.   Let us know that you are interested in campus housing either in the Summit House or another space on campus by completing the Request for Spring Housing 2015.  Spring room assignments are made in early January to the spaces that are vacated by students that depart campus for spring abroad programs.  You may request a specific space where we anticipate a spring vacancy or make a general request for spring housing. Your request does not commit you to living on campus.  You may cancel the housing request anytime before  accepting  the Spring Housing and Dining Agreement.  We will email students of their room assignments in early January.  At that time we will ask you to finalize your assignment by completing the Spring 2015 Housing and Dining Agreement at MyHousing/ApplyOnline. Once you have accepted the agreement you are committed to living on campus and paying the associated room and board charges. 

If you will study abroad Spring 2015:

Students planning to study abroad Spring 2015 may participate in the Summit House draw on March 26th, may homestead their room for Fall 2014, or select a room during the all day draw on the 27th.  Students planning to study abroad spring semester may participate in room draw the same as on campus students by logging into their MyHousing/ApplyOnline and accepting the Housing 2014-2015 room and board contract for academic year and selecting a space during the draw.  Your room and board contract will be cancelled for spring semester if you study abroad for Spring 2015.

Students planning to study abroad spring 2015 may participate in the Summit House draw on March 26th.  For more information about the Summit House see the Languages and Specialty Housing section.  Also, we invite students on study abroad during spring 2015 to participate in roomdraw for the 2015-2016 academic year while they are away through their MyHousing page.

What about students unable to attend the draw?

If it is impossible for you or anyone from your group to go on-line and to pick a room at your assigned draw time, please contact Residential Life at reslife@macalester.edu or 651-696-6215.

What if I decide to live off campus after I pick a room?

Picking a room at Room Draw or agreeing to live in specialty housing commits you to live on campus for the entire 2014-2015 academic year.

Students who have fulfilled the two year residency requirement may cancel their room and board contract by noon on March 31, 2014 and pay a $100.00 cancellation fee unless they drew a space during the Homesteading Draw or chose a space in the Grand Cambridge Apartments.Those spaces may not be cancelled.  If a rising sophomore was included in your selection, their room assignment will also be cancelled, and they will need to participate in the rising sophomore draws.  Vacancies that occur due to contract cancellations will be filled by the Residential Life office. Rising sophomores are required to live on campus.

How can I contact Residential Life if i have questions about Rooms, roommates or roomdraw?

-Email/Google Chat reslife@macalester.edu - We will be available to chat in real time and answer emails during ALL draw times.

-Twitter @CampusLifeMac -Follow us for live updates during all draw times.

-Facebook Macalester Campus Life -Like us to get the most up to date information about Room Draw.

-Phone 651-696-6215-Call us with questions or concerns as you prepare or participate in Room Draw.

-Check in with your RHD or RA with questions in advance-We are happy to help talk through the process and your options!

-In person! Before the draws, stop by Residential Life, Campus Center room 242,  to view the floor plan boards and ask questions.. We will also be here throughout each draw.   We can help with your technology needs, questions, or just to be there as you select a space for next year.

Vacancies and Room Changes

A room change freeze begins at the draw and continues through the first two weeks of fall semester. As per the Macalester Room and Board Contract, the college retains the right to consolidate housing space through an assignment or reassignment process. Any vacancies that remain after the draw, including those in partially occupied doubles, triples, quads, suites, houses or apartments will be used to house wait listed, readmitted, and new transfer students during the summer months. We will notify students of new roommate assignments as they occur.

You must move into the room you pick at the draw. Exchanging spaces or moving into a room where you were not assigned constitutes roomdraw fraud subject to fines and conduct violations.