Special Accommodations

Housing Accommodations

Macalester College believes that what is unique to a small, residential, liberal arts college is the living-learning experience that comes from residing on campus. Students are required to live on-campus for the first two years as part of this commitment to holistic learning.

Is your request related to a disability? Whether you have a physical, psychological, or cognitive disability, you must provide documentation that verifies your disability to the Associate Dean of Students, Lisa Landreman, who is responsible for coordinating services for students with disabilities. Guidelines for this documentation can be found on the Office of Student Affairs website at http://www.macalester.edu/studentaffairs/disabilityservices. In general, documentation must be current and written by someone who has the credentials, expertise, and experience with the specific disability. Following evaluation of the documentation you will be notified by the Associate Dean Students about the status of your accommodation request.

Requesting an Accommodation
It is recommended that students who believe they require special considerations in room assignments contact the Operations Manager, Kathy McEathron, in Residential Life, to discuss possible housing options. If contacted early enough, it may be possible to accommodate requests without needing to provide additional documentation. If additional documentation is required, guidelines can be found on the Office of Student Affairs website at http://www.macalester.edu/studentaffairs/disabilityservices.

If you are requesting a housing accommodation, please follow the traditional contracting process and guidelines until a decision regarding your request has been reached. Accommodations are impacted by the date that you have contracted for housing. The earlier you send in your Room and Board Information card and contact us the more likely it is that your request will be accommodated. Accommodations for requests submitted after April 1 for fall semester housing and December 1 for spring semester housing may not be available due to time constraints and space availability. If your request is approved, you will be considered for a housing accommodation that first and foremost meets your documented needs. Building and room type preferences listed on your Room and Board Information card will be considered and honored if possible, but an assignment within your preferences is not guaranteed.

Meal Plan Exemptions

If you are requesting release from the residence hall meal plan requirement, you should be aware that dietary restrictions do not always constitute a valid reason for cancelling your meal plan contract. Bon Appetite, Macalester College’s meal provider, is committed to offering food options that meet the needs of students on special /restricted diets. Appropriate documentation would need to be submitted to the Associate Dean of Students, coordinator for disability services, that verifies the conditions or circumstances that prevent the student from eating on the meal plan. Guidelines can be found on the Office of Student Affairs website at http://www.macalester.edu/studentaffairs/disabilityservices. In general, documentation must be current and written by someone who has the credentials, expertise, and experience with the specific disability and qualified to make a recommendation.

If the specific accommodation is dietary, the documentation requires a physician (in an appropriate medical field) to describe the medical condition, its symptoms, and the length of time the student has been under a doctor’s care. He/she must also write a detailed list of the student's specific dietary requirements (what the student can and cannot eat, etc.) including a sample menu for at least a three-day period. Include an explanation of the medical condition, the length of time required for treatment, and any relevant details needed by college personnel to make an appropriate decision.

Once all documentation has been received, requests will be evaluated by the Associate Dean of Students who will notify the student on the status of their request. Please be aware that retroactive requests will not be considered.