Bill Insert for November 16, 2009
Quick Links:
eBill Information
Important Notices and Deadlines (Validation Hold)
Statement Information
eBill Information:
eBill Your November 16, 2009 eBill statement is ready to view. The College will send an email to each student and authorized user to announce the availability of the new eBill statement. A statement is generated each month the student has a billing account balance or activity on their account.
Students: To view your eBill statement: logon to Macalester’s 1600grand student portal, click on Student Life, below My Student Account click on View/Pay My Bill, click on Mac Account Suite, click on eBill.
Authorized Users: You must be set up as an authorized user by your student to receive an email saying the new eBill is ready to view. To view your student’s eBill
statement, go to:
https://epay.macalester.edu/C23333_tsa/web/login.jsp .
To Become an Authorized User: Students may authorize parents or other persons to become an authorized user. An authorized user may view on-line billing information and make on-line payments. Students should logon to Macalester’s 1600grand portal, click on Student Life, click on My Student Account, click on View/Pay My Bill, click on Mac Account Suite, click on Authorized Users tab, and enter information as prompted. The authorized user will receive an email with login information.
Important Notices
Student Responsibility: The student is responsible for reading and understanding all academic and financial policies as published in the Macalester College catalog, including the refund policies for tuition, room and board. The student is responsible for all charges regardless of whether financial aid, employers, or third parties pay as agreed. It is the stduent's responsibility to ensure that all requirements of grantors, lenders, employers, and third party payers are met on a timely basis. The student is responsible for communication of billing information to all parties involved. If the student believes that any information on their statement is incorrect, they must notify the Student Accounts Office in writing within 30 days of the statement date detailing the information believed to be incorrect. If the information is not disputed in writing within 30 days of the statement date, Macalester College will assume the information is correct.
Statement Information
Statement Date: This is the date through which detailed charges and credits will show on your statement.
Previous Billed Balances: Are past due, have incurred a finance charge, and must be paid immediately.
Due Date for New Charges : November 15, 2009. Payment for all new charges during this statement period are due in the Student Accounts Office on or before this date. Previous billed balances are past due and must be paid immediately. Any payments received after the due date will be reflected on the next statement.
Amount Due: Amount that must be received in the Student Accounts Office on or before the due date for currently billed charges to avoid a finance charge.
Previous Billed Balance: Balance due from a previous month/s. If the current period ends with unpaid obligations, those unpaid obligations will be reflected on future statements as a part of the previous amount due.
Charges/Adjustments and Payments/Credits: The statement reflects activity on the account during the period from the last due date. The current month’s activity will be reflected on the statement with a brief description under “Transaction Description”.
Finance Charge: As of the 15th day of each month (or the first business day thereafter), the College will calculate the current billed balance by adding new charges to and subtracting new payments/credits from the previous balance. A finance charge of .667% per month (ANNUAL PERCENTAGE RATE OF 8%) is applied to the remaining previous balance due on the 15th of each month.
Authorized Financial Aid: Aid that is confirmed but cannot be officially credited to your account until a later date due to federal or state regulations. Authorized financial aid reduces the “Amount Due” amount on your bill. You do not need to take any action to finalize financial aid that is in authorized status.
Memo Items (Pending Aid): Memo Items do not reduce the “Amount Due” on the billing statement. These types of financial aid fall into two categories:
- Some types of pending financial aid (e.g., Federal Stafford Loans in pending status) may require action on your part in order to ensure availability. Log in to 1600grand.Macalester.edu and review the financial aid section of the Student Life tab or contact the Financial Aid Office for information about actions required to make these types of financial aid available.
- Other types of financial aid (e.g., scholarships from non-Macalester sources) may be in pending status because the delivery of this financial aid is not controlled by Macalester. If you are not sure that these types of financial aid will be delivered to Macalester by the payment due date, you should contact the Financial Aid Office to help avoid unnecessary delays in validating your enrollment.
When calculating your payment, you may reduce the “Amount Due” by the “Memo Items” and outside scholarships which you are certain the college will receive. If these items are not received, a validation hold may be placed on the account and finance charges may be assessed.
Work Study: Work study will be credited to the student’s account as it is earned only if it has been authorized to do so. The Student Employment Check Authorization Form to authorize this process may be obtained in the Student Accounts Office or on the Student Account web site. All students must pay any balance that is owing due to unearned work study that was authorized to pay their billing account.
Payment Options:
- Checks and money orders should be made payable to Macalester College. Please note that all paper checks received may be processed as an ACH transaction.
- Cash. Do not send cash. Cash payments may be made in person in the Student Accounts Office.
- Online Payments. Students/Authorized Users may pay online using a checking/savings account (no fee) or with a credit card (2.75% fee). We accept Discover, Master Card, and American Express. Parents and other persons may be set up by the student to be an Authorized User.
Payment Plan Options :
- Semester Payment Plan: Under the Semester Payment Plan, payment must be received on or before August 15th for fall semester and on or before January 15th for spring semester. Any additional obligation incurred during the semester will be billed and due as noted on the statement. If payment is not received by the due date, a validation hold may be placed on the account, finance charges may be assessed, and transcript requests will be denied.
- Installment Payment Plan: The installment payment plan is offered in partnership with Tuition Management Systems (TMS) and allows the payment of tuition and fees to be paid over the course of the semester or school year as outlined below. TMS operates as an independent monthly payment plan with insurance and extended payment features. This interest-free payment plan is available for an enrollment fee. A service charge is assessed for late payments. The College will credit the student’s account with the sum contracted for that semester. The student pays monthly installments directly to TMS as contracted. Adjustments to the student’s TMS credit result only if the contract becomes delinquent with TMS or if there is a change in the original contract amount. If the student misses three payments and the contract is canceled, the entire balance will be due immediately to Macalester. Any additional obligation incurred during the semester will be billed by the College and will be due as noted on the statement. The College will not issue a refund check on the TMS installment plan until all payments have been made. If the TMS Installment Plan exceeds the student’s balance, the student should notify the Student Accounts Office to make arrangements to adjust the TMS contract. If the TMS installment plan does not cover the balance owing on the student's account, payment for the remaining amount must be received on or before August 15th for fall semester and on or before January 15th for spring semester.
Contact Information
651-696-6104 Card Services (PlaidPass)
651-696-6278 Facilities Management
651-696-6214 Financial Aid
651-696-6275 Health Services
651-696-6199 Health and Accident Insurance
651-696-6278 Key Charges
651-696-6406 Library Fines
651-696-6215 Residential Life (Room and Board)
651-696-6200 Registrar
651-696-6215 Room Damages
651-696-6161 Student Accounts Office
651-696-6608 Student Employment Office
651-696-6300 Study Away Programs
800-722-4867 Tuition Management Systems (TMS)
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