1. Analyze your classes and your co-curricular activities.

Look at the requirements for each of your classes and consider your particular disability related needs when determining which accommodations are appropriate. The accommodations for which you are eligible might not be appropriate or necessary for every class. Think about the type of activities you want to be involved in and consider if accommodations would assist in your ability to participate.

2. Submit the 3 completed required forms to the Office of Student Affairs. 

You can download and review the Accommodations Request Form Instructions

  1. PART I Student-completed form: Accommodations Request
  2. PART II Student-completed form: Permission for Release of Information
  3. PART III Student and physician-completed form: Documentation of Disability-Related Need for Accommodations. In addition to this form please attach any assessment tests used to make the diagnosis.

It is helpful to have these completed forms either sent in advance to the Office of Student Affairs or brought with you to an appointment with the appropriate Dean of Students.

3. Make an appointment.

Call the Office of Student Affairs at 651-696-6220 to make an appointment.

Who you meet with is determined by your Mac class or if you are new to accommodation services.
Macalester ClassWho you will meet with
New to requesting accommodation services Robin Hart Ruthenbeck, Assistant Dean of Students
First-year students, sophomores and juniors Robin Hart Ruthenbeck, Assistant Dean of Students
Senior who has received Mac accommodations in the past Lisa Landreman, Associate Dean of Students

The Assistant Dean of Students, Robin Hart Ruthenbeck is the person who coordinates all services and accommodations for students with disabilities and will meet with all first- second- and third- year students and any students (including seniors) who are new to accommodations at Macalester.

The Associate Dean of Students, Lisa Landreman, will continue to meet with seniors who have received accommodations at Mac in prior semesters.

It is helpful to bring the appropriate documentation to the initial meeting if it has not been sent in advance. Upon discussion with you, review of the documentation, and consultation with other members of the Macalester staff or faculty as appropriate, the Associate or Assistant Dean of Students will determine the appropriate accommodations needed. The Office of Student Affairs will contact the appropriate instructors, notifying them of the accommodations for which the student qualifies.

4. Make appointments with your instructors.

Request appointments with your instructors or attend their office hours early in the semester to discuss your accommodation requests. It is not advisable to discuss your disability-related needs with your instructor in front of the class or just as they are entering or leaving the class. Be specific. When meeting with the instructor, discuss your specific accommodation requests. You do not need to disclose the specific nature of your disability to your instructor. If you are uncomfortable identifying your disability, keep the conversation focused on the accommodations for which you are eligible and how your learning is impacted by your disability.

5. Maintain communication.

Talk with the Assistant or Associate Dean of Students with whom you initially met and your faculty members about how often you will meet for follow-up appointments. At least one meeting per semester is required to check in concerning your progress. You may need to remind your faculty member of your accommodations as the semester progresses (e.g., extended time arrangements 10 days prior to test days)

6. Report problems.

You should talk with the Associate or Assistant Dean of Student and/or your instructor if you are having difficulties with any accommodation, service or class. The Associate or Assistant Dean of Students can assist discuss with you how to talk with your faculty member or, when needed, can also attend meetings with you and your faculty member to ensure you are receiving the appropriate accommodations.