Confidentiality and Release of Information

Important Facts

  • All disability-related information for students at Macalester is housed in the Office of Student Affairs. Each student has a separate file housed in a secure filing cabinet or electronically on a secured server. Only staff persons working in the Office of Student Affairs have access to these files.
  • All materials pertaining to a student's disability are confidential. This policy is based upon government mandates regarding the confidential treatment of disability-related information.
  • Any written material regarding a student’s disability obtained by the Assistant or Associate Dean of Students (the people who coordinate accommodations for students with disabilities) is used to verify the disability and to create a plan for appropriate services.
  • Disability information may be released only when a student submits a signed "The Permission for Release of Information" form to the Office of Student Affairs.
  • The Family Educational Rights and Privacy Act of 1974 (FERPA), also known as the Buckley Amendment, and the Americans with Disabilities Act (ADA), do not allow faculty or others access to disability-related information.
  • Students may request to review the contents of their own file. All information in the file is the property of the Office of Student Affairs.
  • The Office of Student Affairs will retain all disability documentation for seven years after students leave the college.