For… |
Primary Contact |
Back-up |
Accounting
|
FOAPAL set-up |
Director of Accounting |
Associate VP for Finance |
Grants |
Grants Accountant |
Director of Accounting |
Endowment fund balances and spend accounts |
Director of Accounting |
Senior Accountant |
Buildings and equipment |
Senior Accountant |
Director of Accounting |
Construction projects |
Director of Accounting |
Associate VP for Finance |
Fund balances |
Senior Accountant |
Director of Accounting |
Specific transactions in Banner |
Accountant |
Senior Accountant |
Credit card transactions in Banner |
Senior Accountant |
Director of Accounting |
Journal Entry (JE) prep and/or status |
Accountant |
Senior Accountant |
Fiscal year-end accounting questions |
Director of Accounting |
Associate VP for Finance |
Argos inquiries |
Director of Accounting |
Associate VP for Finance |
Payroll
|
Payroll related questions |
Payroll Specialist |
Payroll Manager |
Purchasing Card (Pcard)
|
Lost or stolen Pcards |
Call Wells Fargo
1-800-932-0036 |
[email protected] |
Changes to Pcard limits |
Pcard Administrator |
|
New Pcard requests |
Pcard Administrator |
|
Pcard training |
Pcard Administrator |
|
Pcard reporting envelopes |
Pcard Administrator |
|
Monthly statement review and/or approval |
Pcard Administrator |
|
Notification of Pcard use while travelling |
Pcard Administrator |
|
Purchasing and Payment
|
Timing of payment requests and check runs |
Payables Specialist |
Director of Purchasing, Auxiliaries & Accounts Payable |
Fiscal year-end expense questions |
Director of Purchasing, Auxiliaries & Accounts Payable |
Director of Purchasing, Auxiliaries & Accounts Payable |
Consortium contracts and discounts |
Director of Purchasing, Auxiliaries & Accounts Payable |
|
Help with RFP’s and RFI’s |
Director of Purchasing, Auxiliaries & Accounts Payable |
|
Contract review requests |
Director of Purchasing, Auxiliaries & Accounts Payable |
|
Sustainable purchasing practices |
Director of Purchasing, Auxiliaries & Accounts Payable |
|
International travel reimbursement requests |
Director of Purchasing, Auxiliaries & Accounts Payable |
Director of Purchasing, Auxiliaries & Accounts Payable |
Purchase Order (PO) entry and approval |
Payables Specialist |
Director of Purchasing, Auxiliaries & Accounts Payable |
Budget
|
Budget vs Actual status and remaining balance |
Associate VP for Finance |
|
Budget transfer requests |
Associate VP for Finance |
|
TEM expenditures and balances |
Associate VP for Finance |
|
Risk Management / Insurance
|
Reports of accidents, thefts and other claims |
Associate VP for Finance |
|
Requests for certificates of insurance |
Associate VP for Finance |
|
Financial System Access / User Privileges
|
Finance user access |
Business Services Systems Manager |
Associate VP for Finance |
Argos user access |
Senior Accountant |
Associate VP for Finance |
Training
|
Financial Systems Training (Argos) |
Business Services Systems Manager |
|
Purchasing training |
Director of Purchasing, Auxiliaries & Accounts Payable |
|
Pcard Training |
Pcard Administrator |
|
Taking Payments
|
Marketplace – online payments |
Business Services Systems Manager |
|
In-Person Payments |
Business Services Systems Manager |
|