{"id":11977,"date":"2026-07-09T19:58:06","date_gmt":"2026-07-09T19:58:06","guid":{"rendered":"https:\/\/www.macalester.edu\/business-services\/?page_id=11977"},"modified":"2026-07-09T19:58:07","modified_gmt":"2026-07-09T19:58:07","slug":"financeapprovals-2","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/financeapprovals-2\/","title":{"rendered":"Macalester Finance Approvals Explained"},"content":{"rendered":"<h5 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Macalester College has an approval process that requires employees with an appropriate Finance approval level to review and approve:<\/span><\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Invoices<\/li>\n\n\n\n<li>Standard engagement contracts (SEC) <\/li>\n\n\n\n<li>Expenses including: Pcard expenditures, expense reports, reimbursements<\/li>\n\n\n\n<li>Journal entries (JE&#8217;s) &#8211; moving funds within the College<\/li>\n<\/ul>\n\n\n\n<p>Learn about <a href=\"https:\/\/www.macalester.edu\/business-services\/policies\/approver-responsibilities-2\/\">Approver Responsibilities<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left\"><b>Finance Approval Levels<\/b> &#8211; Accounts Payable and Pcard transactions<\/h2>\n\n\n\n<p class=\"has-text-align-left\">Approval workflow have been assigned within Workday to provide automated routing.   The Guidelines for Designated Approval Levels by Dollar Amount and Job Title are: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>$ 1,000 (Academic Coordinator,&nbsp;Administrative Assistant)<\/li>\n\n\n\n<li>$ 5,000 (Academic Chair, Administrative Specialist)<\/li>\n\n\n\n<li>$15,000 (Assistant Director, Director, Assistant V.P.)<\/li>\n\n\n\n<li>$30,000 (Senior Leader)<\/li>\n<\/ul>\n\n\n\n<p class=\"has-text-align-left\">Each Cost Center (and their associated Project Codes, Programs, Designations) and Grants and Gifts may have ONE approver for each approval level.   <\/p>\n\n\n\n<p class=\"has-text-align-left\">Once a transaction is submitted, Workday will route the transaction to the approvers who have been assigned and based on the amount and the organization \/ department Worktag entered.<\/p>\n\n\n\n<p class=\"has-text-align-left\">You can find your Accounts Payable approval level by contacting <a class=\"email\" href=\"mailto:accountspayable@macalester.edu\">Accounts Payable<\/a>  To request Approval, please complete <a href=\"https:\/\/forms.gle\/j4p1UQB1dkVUA16J7\">Macalester Finance APPROVAL Request<\/a>.    If you would like to request to VIEW an account via Workday reporting, and you are not already an approver, please complete <a href=\"https:\/\/forms.gle\/HuCzHNbfpDSyoS5V9\">Macalester Finance Report VIEW Request.<\/a>  <\/p>\n\n\n\n<p>&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>Macalester College has an approval process that requires employees with an appropriate Finance approval level to review and approve: Learn about Approver Responsibilities Finance Approval Levels &#8211; Accounts Payable and Pcard transactions Approval workflow have been assigned within Workday to provide automated routing. The Guidelines for Designated Approval Levels by Dollar Amount and Job Title [&hellip;]<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-11977","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/11977","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=11977"}],"version-history":[{"count":10,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/11977\/revisions"}],"predecessor-version":[{"id":12249,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/11977\/revisions\/12249"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=11977"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}