{"id":12415,"date":"2026-08-26T19:22:28","date_gmt":"2026-08-26T19:22:28","guid":{"rendered":"https:\/\/www.macalester.edu\/business-services\/?page_id=12415"},"modified":"2026-08-27T20:48:13","modified_gmt":"2026-08-27T20:48:13","slug":"howtoindex","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/howtoindex\/","title":{"rendered":"How to complete finance tasks"},"content":{"rendered":"

Learn where to complete tasks that are related to your work with Business Services. Some are within Workday, some processes have stayed the same. <\/p>\n\n\n\n

Accounts Payable<\/span> – Purchasing and Payment <\/span><\/td><\/tr>
Process\/Task<\/strong><\/td>What’s Changed<\/strong><\/td>Where to find detailed instructions<\/strong><\/td><\/tr>
Submit an Invoice to be paid<\/td>Instead of sending an email, submit via Workday.<\/td>Workday Support: Supplier Invoice Request<\/a><\/td><\/tr>
Pay a Guest\/Contractor – Standard Engagement Contract (SEC)<\/td>– New version of the eform.
– Instead of getting approvals and submitting via email, now submit signed contract for payment via Workday.<\/td>		SEC form and instructions<\/a><\/td><\/tr>
Request a Supplier to be added to Workday<\/td>Email Accounts Payable with request.<\/td>Request New Supplier<\/a><\/td><\/tr>
Wire Transfer<\/td>No Change<\/td>Wire Transfer Request<\/a><\/td><\/tr>
Travel Advance Request<\/td>No longer an eform, now Spend Authorization in Workday.<\/td>Workday Support: Create Spend Authorization<\/a><\/td><\/tr>
Purchase Order (PO) Request<\/td>No Change<\/td>When To Use a Purchase Order<\/a><\/td><\/tr>
Information Updates<\/strong><\/td><\/td><\/td><\/tr>
Provide\/Update ACH info:
Suppliers<\/td>		No Change<\/td>Submit Direct Deposit \/ ACH for Suppliers<\/a><\/td><\/tr>
Provide\/Update ACH info:
Student Employees<\/td>		Now in Workday. Student employees can update their information in their Workday profile.<\/td>Workday Support: Maintain Payment Elections<\/a><\/td><\/tr>
Provide\/Update ACH info:
Students (NON-employee)<\/td>		New eform. (Temporary while Banner continues to be the system of record for Non-Employee Students.)<\/td>Submit Direct Deposit Authorization for Students NON-employee<\/a><\/td><\/tr>
Submit W-9<\/td>No Change<\/td>Submit W-9 securely<\/a><\/td><\/tr>
Reimbursements<\/span><\/td><\/td><\/td><\/tr>
Reimburse an Employee<\/td>Use Expense Report in Workday for all amounts.

OR if the amount is less than $50 and you would like cash back, use the Petty Cash form. <\/td>		Workday Support: Create Expense Report<\/a>

Petty Cash Request<\/a><\/td><\/tr>
Reimburse a Supplier<\/td>Submit receipts with Supplier Invoice Request in Workday.<\/td>Workday: Supplier Invoice Request<\/a><\/td><\/tr>
Pay\/Reimburse a Student<\/td>New version of the Check Request form. Still email to Accounts Payable to submit.

OR if the amount is less than $50 and you would like cash back, use the Petty Cash form. <\/td>		<\/a><\/a>Check Request<\/a>

Petty Cash Request<\/a><\/td><\/tr>
Accounting<\/span><\/td><\/tr>
Journal Entry (JE) <\/td>New version of the JE spreadsheet, use Worktags instead of FOAPALs<\/td>Journal Entry<\/a><\/td><\/tr>
Account Codes (FOAPALs \/ Worktags) <\/td>Instead of FOAPALs, now use Worktags. <\/td>Workday \/ Worktag Orientation<\/a><\/td><\/tr>
Purchasing Card (Pcard) <\/span><\/td><\/tr>
Pcard Reconciliation<\/td>No longer Wells Fargo, now Expense Report in Workday.<\/td>Workday: Create Expense Report<\/a><\/td><\/tr>
Taxable Prize\/Gift Card<\/span><\/td><\/tr>
Taxable Prize\/Gift Card<\/td>No Change<\/td>Taxable Prize or Awards\/Gifts<\/a><\/td><\/tr>
Cash and Cashiering<\/span><\/td><\/tr>
Cash Box Request and Cash Box<\/strong> Return Deposit<\/td>No Change<\/td>Cash Box Request and Cash Box Return Deposit<\/a><\/td><\/tr>
Deposit Check or Cash<\/td>Updated form with Worktags will be available.<\/td>Department Deposit<\/a><\/td><\/tr>
Cash Advance Request and Reconciliation<\/td>No Change<\/td>Cash Advance<\/a><\/td><\/tr>
Petty Cash Reimbursement (less than $50)<\/td>No Change<\/td>Petty Cash Request<\/a><\/td><\/tr>
Finance Reporting <\/span><\/td><\/tr>
Workday Finance Report user access<\/td>Request access to view Finance reports via Workday. <\/td>Finance Reports in Workday<\/a><\/td><\/tr>
Workday Finance Reporting Guide<\/td>Guide to run finance reports via Workday<\/td>Finance Reports in Workday<\/a><\/td><\/tr>
Taking Payments<\/span><\/td><\/tr>
Marketplace – online payments<\/td>Creating eMarkets for collection of money for sales of services or items. <\/td>Accepting Payments – Online\/Remote Payments<\/a><\/td><\/tr>
In-Person Payments<\/td>Request to loan a credit card system for college related events. <\/td>Accepting Payments – In-Person Payments<\/a><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

<\/p>","protected":false},"excerpt":{"rendered":"

Learn where to complete tasks that are related to your work with Business Services. Some are within Workday, some processes have stayed the same. Accounts Payable – Purchasing and Payment Process\/Task What’s Changed Where to find detailed instructions Submit an Invoice to be paid Instead of sending an email, submit via Workday. Workday Support: Supplier […]<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-12415","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/12415","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=12415"}],"version-history":[{"count":35,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/12415\/revisions"}],"predecessor-version":[{"id":12623,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/12415\/revisions\/12623"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=12415"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}