{"id":1684,"date":"2025-08-27T15:14:35","date_gmt":"2025-08-27T15:14:35","guid":{"rendered":"https:\/\/www.macalester.edu\/160-business-services\/?page_id=1684"},"modified":"2025-08-27T15:14:36","modified_gmt":"2025-08-27T15:14:36","slug":"submit-finance-access-approval","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/submit-finance-access-approval\/","title":{"rendered":"Submit Finance Access &amp; Approval Request"},"content":{"rendered":"<p><strong><span id=\"m_6219559942761098541gmail-docs-internal-guid-613e1be9-7fff-fa48-9dd3-ad09bd43c983\">Faculty and Staff who have responsibility for budgets may be granted access via the Macalester Finance Access &amp; Approval form, which may be initiated by Faculty, Staff and\/or Supervisors.&nbsp;&nbsp;<\/span><\/strong><\/p>\n\n\n\n<p><strong>BEFORE<\/strong> starting the request:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Know who the Requestor of the access or approval is and their email.<\/li>\n\n\n\n<li>Know who the Supervisor of the person who will be granted access is and their email address.&nbsp; (The Requestor and Supervisor may be the same person; the name and email will have to be completed twice during the completion of the form. )<\/li>\n\n\n\n<li>If your request is to give the same access and approval as another employee (current or former), you will be able to indicate that on the form.<span style=\"font-weight: 400\"> Contact <a href=\"https:\/\/www.macalester.edu\/business-services\/staff\/#Tech\">Business Services Systems Manager<\/a> <\/span>for former employee access and approval information.<\/li>\n\n\n\n<li><strong>Access Rights<\/strong> allow for the user to view the budgets via Argos.<\/li>\n\n\n\n<li><strong>Approval Rights<\/strong> allow the user to approve up to their dollar amount limit for Invoices, Journal entries, Check Requests, and Standard Engagement Agreements. See <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/financeapprovals\/\">Macalester Finance Approvals Explained<\/a> for more detail about approval rights\/ levels.&nbsp; &nbsp;Guidelines for Approval rights are as follows:\n<ul class=\"wp-block-list\">\n<li>$500 &#8211; Academic Coordinator, Administrative Assistant<\/li>\n\n\n\n<li>$2,000 &#8211; Academic Chair, Administrative Specialist<\/li>\n\n\n\n<li>$5,000 &#8211; Administrative Manager, Administrative Supervisor<\/li>\n\n\n\n<li>$10,000 &#8211; Assistant Director or Director, Assistant VP<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p><span id=\"m_6219559942761098541gmail-docs-internal-guid-613e1be9-7fff-fa48-9dd3-ad09bd43c983\">Begin the request by starting the <strong><a class=\"external\" href=\"https:\/\/eform.pandadoc.com\/?eform=b45b4528-81e6-45e0-ae52-3326417cb8bc\">Macalester Finance Access &amp; Approval Request (eform).<\/a><\/strong><\/span><\/p>\n\n\n\n<p>NOTE that the form has many fields that are not REQUIRED, however, will need to be completed in order for the request to be completed.\u00a0 An email from our e-signature tool, will be sent to the Requestor and to the Supervisor.\u00a0 \u00a0Once completed, the Macalester Finance Access &amp; Approval form will automatically be sent to Business Services for processing.\u00a0 <span style=\"font-weight: 400\"> Contact <a href=\"https:\/\/www.macalester.edu\/business-services\/staff\/#Tech\">Business Services Systems Manager<\/a> for any questions.<\/span><\/p>\n\n\n\n<p>&nbsp;<\/p>\n\n\n\n<p class=\"has-text-align-center\">Sample of how to fill in form &#8211; click on image to see enlarged image.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/www.macalester.edu\/business-services\/submit-finance-access-approval\/sample-finance-access-and-approval-3\/\"><img loading=\"lazy\" decoding=\"async\" width=\"734\" height=\"712\" src=\"https:\/\/www.macalester.edu\/business-services\/wp-content\/uploads\/sites\/637\/2022\/05\/Sample-Finance-Access-and-Approval.jpg\" alt=\"\" class=\"wp-image-1717\" srcset=\"https:\/\/www.macalester.edu\/business-services\/wp-content\/uploads\/sites\/637\/2022\/05\/Sample-Finance-Access-and-Approval.jpg 734w,  https:\/\/www.macalester.edu\/business-services\/wp-content\/uploads\/sites\/637\/2022\/05\/Sample-Finance-Access-and-Approval-300x291.jpg 300w\" sizes=\"auto, (max-width: 734px) 100vw, 734px\" \/><\/a><\/figure>\n\n\n\n<p class=\"has-text-align-center\"><\/p>\n\n\n\n<p>&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>Faculty and Staff who have responsibility for budgets may be granted access via the Macalester Finance Access &amp; Approval form, which may be initiated by Faculty, Staff and\/or Supervisors.&nbsp;&nbsp; BEFORE starting the request: Begin the request by starting the Macalester Finance Access &amp; Approval Request (eform). NOTE that the form has many fields that are [&hellip;]<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1684","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/1684","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=1684"}],"version-history":[{"count":29,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/1684\/revisions"}],"predecessor-version":[{"id":10081,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/1684\/revisions\/10081"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=1684"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}