{"id":1976,"date":"2025-08-25T18:55:35","date_gmt":"2025-08-25T18:55:35","guid":{"rendered":"https:\/\/www.macalester.edu\/160-business-services\/?page_id=1976"},"modified":"2026-10-06T18:46:20","modified_gmt":"2026-10-06T18:46:20","slug":"checkrequest","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/checkrequest\/","title":{"rendered":"Check Request"},"content":{"rendered":"<section class=\"callout-feature-text block-container\" >\n    <div class=\"callout-feature-text__inner\">\n        <div class=\"callout-feature-text__container\">\n            <div class=\"callout-feature-text__feature-wrapper\">\n                <div class=\"callout-feature-text__feature-card\">\n                    <div class=\"base-lockup\">\n                                                                            <h2 class=\"base-lockup__heading\">Completed Check Request Forms Must be Emailed or Submitted in Workday!<\/h2>\n                                                                            <p class=\"base-lockup__copy\">Although the Check Request is now a PandaDoc, the completed form must still be submitted for payment via Workday or email. For Student check requests, email the completed form to Accounts Payable along with any other relevant documentation such as receipts. All other check requests must be submitted in Workday as a Supplier Invoice Request.<\/p>\n                                            <\/div>\n                                            <div class=\"callout-feature-text__ctas\">\n                                                            <a class=\"base-cta-primary\" href=\"https:\/\/www.macalester.edu\/workday-support\/supplier-invoice-request\/\" target=\"_blank\">Submit Supplier Invoice Requests in Workday<\/a>\n                                                                                        <a class=\"base-cta-primary\" href=\"mailto:accountspayable@macalester.edu\" target=\"_blank\">Email Student Check Requests to AP<\/a>\n                                                    <\/div>\n                                     <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n<section   class=\"callout-resource block-container callout-resource--inner\">\n    <div class=\"callout-resource__inner\">\n        <div class=\"callout-resource__lockup-column\">\n            <div class=\"callout-resource__lockup\">\n                <div class=\"base-lockup\">\n\t\t\t\t    \t\t\t\t        <span class=\"base-lockup__label\">PLEASE READ FIRST<\/span>\n\t\t\t\t    \t\t\t\t    \t\t\t\t        <h2 class=\"base-lockup__heading\">Check Request Usage<\/h2>\n\t\t\t\t    \t\t\t\t    \t\t\t\t        <p class=\"base-lockup__copy\"><p>The Check Request form should <strong>only<\/strong> be used for:<\/p>\r\n\r\n<ul>\r\n<li>Stipends and Donations to Nonprofits<\/li>\r\n<li>Reimbursements for Students over $50<\/li>\r\n<li>Mac Money Refunds for Departed Employees<\/li>\r\n<\/ul>\r\n\r\nFor all other payment requests, use the processes on the right. \u279c<\/p>\n\t\t\t\t    \t\t\t\t<\/div>\n            <\/div>\n        <\/div>\n        <div class=\"callout-resource__content-column\">\n            <ul class=\"callout-resource__links-container\">\n                                    <li class=\"callout-resource__link\">\n                        <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/business-services\/seceform\/\" target=\"_blank\">\n\t\t\t\t\t\t    Paying Speakers, Performers, &amp; Contractors for Services\n\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t<\/a>\n                    <\/li>\n                                    <li class=\"callout-resource__link\">\n                        <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/workday-support\/supplier-invoice-request\/\" target=\"_self\">\n\t\t\t\t\t\t    Paying Vendor Invoices\n\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t<\/a>\n                    <\/li>\n                                    <li class=\"callout-resource__link\">\n                        <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/workday-support\/create-expense-report\/\" target=\"_self\">\n\t\t\t\t\t\t    Faculty &amp; Staff Reimbursements\n\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t<\/a>\n                    <\/li>\n                                    <li class=\"callout-resource__link\">\n                        <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/business-services\/pettycash\/\" target=\"_self\">\n\t\t\t\t\t\t    Student Petty Cash Reimbursements Under $50\n\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t<\/a>\n                    <\/li>\n                            <\/ul>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n\n<h2 class=\"wp-block-heading\"><\/h2>\n\n\n\n<h2 class=\"wp-block-heading\">Check Request Instructions<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Initiate the <strong> <a href=\"https:\/\/eform.pandadoc.com\/?eform=fa2cf5b6-e077-4c66-bd61-e48b165b3516\">Macalester Check Request (eform<\/a><\/strong><a href=\"https:\/\/eform.pandadoc.com\/?eform=fa2cf5b6-e077-4c66-bd61-e48b165b3516\">)<\/a>.<\/li>\n\n\n\n<li><b>Complete<\/b><span style=\"font-weight: 400\"> the form.<\/span>\n<ul class=\"wp-block-list\">\n<li>List the Worktags to be charged and the amount.\n<ul class=\"wp-block-list\">\n<li>If all of the receipts are for the same set of Worktags, only one Worktag row need be completed.<\/li>\n\n\n\n<li>Enter splits to multiple Worktags on separate lines.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span style=\"font-weight: 400\"><span style=\"font-weight: 400\">Determine who has approval of the budget(s) listed<\/span><\/span>.&nbsp;See <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/financeapprovals\/\">Macalester Finance Approvals Explained<\/a> for a full explanation. Enter their name as the Approver.\n<ul class=\"wp-block-list\">\n<li>If you are the only necessary approver, you may use your own name.<\/li>\n\n\n\n<li><strong>Students:<\/strong> If you are submitting a reimbursement for a Student Org-related expense, please send your Check Request to <a href=\"mailto:ebielucz@macalester.edu\">Bess Bieluczyk<\/a> (under $1,000) or <a href=\"mailto:gmeier@macalester.edu\">Garrett Meier<\/a> (over $1,000) for approval.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Once the Approver has signed the eform, you will receive an email from PandaDoc with the signed PDF. Send this PDF to <a href=\"mailto:accountspayable@macalester.edu\">AccountsPayable@macalester.edu <\/a>. If the payment requires any further approvals, copy them on this email and ask them to approve.\n<ul class=\"wp-block-list\">\n<li>Attach receipts for all reimbursable expenses.\n<ul class=\"wp-block-list\">\n<li>For missing receipts, first complete the <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/apmissingreceipt\/\">Accounts Payable Missing Receipt Declaration<\/a> and attach PDF instead of the receipt.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p>&nbsp;<\/p>\n\n\n<section class=\"callout-feature-text block-container\" >\n    <div class=\"callout-feature-text__inner\">\n        <div class=\"callout-feature-text__container\">\n            <div class=\"callout-feature-text__feature-wrapper\">\n                <div class=\"callout-feature-text__feature-card\">\n                    <div class=\"base-lockup\">\n                                                                                                    <p class=\"base-lockup__copy\"><strong>Find your Accounts Payable approval level:<\/strong>\r\n\r\n<a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/financeapprovaltool\/\">Finance Approval Look-Up Tool<\/a>\u00a0(Macalester Staff\/Faculty Login Required, may require a Chrome \/ Incognito window)\u00a0to look up who will need to approve the expenditure\r\n\r\n<strong>OR<\/strong>\r\n\r\nIf you have access to\u00a0<a class=\"more\" href=\"https:\/\/argos.macalester.edu\/argos\/awv\/\">Finance Reports via Argos<\/a>\u00a0go to &gt;\u00a0<a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/myfinance\/\">My Finance Access and Approval report<\/a>\r\n\r\n<strong>OR<\/strong>\r\n\r\ncontacting\u00a0<a class=\"email\" href=\"mailto:accountspayable@macalester.edu\">Accounts Payable<\/a><\/p>\n                                            <\/div>\n                                     <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n\n<p>Contact Accounts Payable at <a class=\"email\" href=\"mailto:accountspayable@macalester.edu\">accountspayable@macalester.edu<\/a> with form questions.<\/p>\n\n\n\n<p>&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>Check Request Instructions &nbsp; Contact Accounts Payable at accountspayable@macalester.edu with form questions. &nbsp;<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1976","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/1976","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=1976"}],"version-history":[{"count":197,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/1976\/revisions"}],"predecessor-version":[{"id":12887,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/1976\/revisions\/12887"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=1976"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}