{"id":1976,"date":"2025-08-25T18:55:35","date_gmt":"2025-08-25T18:55:35","guid":{"rendered":"https:\/\/www.macalester.edu\/160-business-services\/?page_id=1976"},"modified":"2026-07-29T14:51:48","modified_gmt":"2026-07-29T14:51:48","slug":"checkrequest","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/checkrequest\/","title":{"rendered":"Check Request"},"content":{"rendered":"<section class=\"callout-feature-text block-container\" >\n    <div class=\"callout-feature-text__inner\">\n        <div class=\"callout-feature-text__container\">\n            <div class=\"callout-feature-text__feature-wrapper\">\n                <div class=\"callout-feature-text__feature-card\">\n                    <div class=\"base-lockup\">\n                                                                            <h2 class=\"base-lockup__heading\">Read First<\/h2>\n                                                                            <p class=\"base-lockup__copy\"><p style=\"text-align: left\"><strong>DO NOT use the Check Request form<\/strong>\u00a0if making a<strong>\u00a0PAYMENT<\/strong>\u00a0to a\u00a0<a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/bsterms\/#vendor\">Supplier, Lecturer, Speaker or Entertainer;<\/a>\u00a0instead:<\/p>\r\n\r\n<ul style=\"text-align: left\">\r\n \t<li>Complete the\u00a0<a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/seceform\/\">Standard Engagement Contract (SEC)<\/a><\/li>\r\n<\/ul>\r\n<p style=\"text-align: left\"><strong>OR<\/strong><\/p>\r\n\r\n<ul style=\"text-align: left\">\r\n \t<li>Follow the\u00a0<a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/payinvoice\/\">steps to pay an Invoice<\/a><\/li>\r\n<\/ul>\r\n<p style=\"text-align: left\"><\/p>\r\n<p style=\"text-align: left\"><strong>Use the CHECK REQUEST form ONLY for:<\/strong><\/p>\r\n\r\n<ul>\r\n\r\n \t<li style=\"text-align: left\">Stipends and Donations to Nonprofits<\/li>\r\n \t<li style=\"text-align: left\">Reimbursements for Students (over $50)<\/li>\r\n<\/ul><\/p>\n                                            <\/div>\n                                     <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Guide for REIMBURSEMENTS:<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Students: <\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pettycash\/\">Petty Cash Form<\/a> (under $50) <\/li>\n\n\n\n<li><a href=\"https:\/\/eform.pandadoc.com\/?eform=fa2cf5b6-e077-4c66-bd61-e48b165b3516\">Check Request<\/a> (over $50)<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Faculty &amp; Staff:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/workday-support\/create-expense-report\/\">Expense Report<\/a> (Workday)<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Contractors\/Suppliers:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/workday-support\/supplier-invoice-request\/\">Supplier Invoice Request<\/a> (Workday)<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Check Request Instructions: (over $50) <\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Initiate the <strong> <a href=\"https:\/\/eform.pandadoc.com\/?eform=fa2cf5b6-e077-4c66-bd61-e48b165b3516\">Macalester Check Request (eform<\/a><\/strong><a href=\"https:\/\/eform.pandadoc.com\/?eform=fa2cf5b6-e077-4c66-bd61-e48b165b3516\">)<\/a>.<\/li>\n\n\n\n<li><b>Complete<\/b><span style=\"font-weight: 400\"> the form.<\/span>\n<ul class=\"wp-block-list\">\n<li>List the Worktags to be charged and the amount.\n<ul class=\"wp-block-list\">\n<li>If all of the receipts are for the same set of Worktags, only one Worktag row need be completed.<\/li>\n\n\n\n<li>Enter splits to multiple Worktags on separate lines.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Include receipts for any reimbursable expenses. \n<ul class=\"wp-block-list\">\n<li>For missing receipts, first complete the <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/apmissingreceipt\/\">Accounts Payable Missing Receipt Declaration<\/a> and attach PDF instead of the receipt.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span style=\"font-weight: 400\"><span style=\"font-weight: 400\">Determine who has approval of the budget(s) listed<\/span><\/span>.\u00a0See <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/financeapprovals\/\">Macalester Finance Approvals Explained<\/a> for a full explanation. Enter their name as the Approver.\n<ul class=\"wp-block-list\">\n<li><strong>Students:<\/strong> If you are submitting a reimbursement for a Student Org-related expense, please send your Check Request to <a href=\"mailto:ebielucz@macalester.edu\">Bess Bieluczyk<\/a> (under $1,000) or <a href=\"mailto:gmeier@macalester.edu\">Garrett Meier<\/a> (over $1,000) for approval.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Once the Approver has signed the eform, you will receive an email from PandaDoc with the signed PDF. Send this PDF to <a href=\"mailto:accountspayable@macalester.edu\">AccountsPayable@macalester.edu <\/a>. If the payment requires any further approvals, copy them on this email and ask them to approve.<\/li>\n<\/ol>\n\n\n\n<p>&nbsp;<\/p>\n\n\n<section class=\"callout-feature-text block-container\" >\n    <div class=\"callout-feature-text__inner\">\n        <div class=\"callout-feature-text__container\">\n            <div class=\"callout-feature-text__feature-wrapper\">\n                <div class=\"callout-feature-text__feature-card\">\n                    <div class=\"base-lockup\">\n                                                                                                    <p class=\"base-lockup__copy\"><strong>Find your Accounts Payable approval level:<\/strong>\r\n\r\n<a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/financeapprovaltool\/\">Finance Approval Look-Up Tool<\/a>\u00a0(Macalester Staff\/Faculty Login Required, may require a Chrome \/ Incognito window)\u00a0to look up who will need to approve the expenditure\r\n\r\n<strong>OR<\/strong>\r\n\r\nIf you have access to\u00a0<a class=\"more\" href=\"https:\/\/argos.macalester.edu\/argos\/awv\/\">Finance Reports via Argos<\/a>\u00a0go to &gt;\u00a0<a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/myfinance\/\">My Finance Access and Approval report<\/a>\r\n\r\n<strong>OR<\/strong>\r\n\r\ncontacting\u00a0<a class=\"email\" href=\"mailto:accountspayable@macalester.edu\">Accounts Payable<\/a><\/p>\n                                            <\/div>\n                                     <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n\n<p>Contact Accounts Payable at <a class=\"email\" href=\"mailto:accountspayable@macalester.edu\">accountspayable@macalester.edu<\/a> with form questions.<\/p>\n\n\n\n<p>&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>Guide for REIMBURSEMENTS: Students: Faculty &amp; Staff: Contractors\/Suppliers: Check Request Instructions: (over $50) &nbsp; Contact Accounts Payable at accountspayable@macalester.edu with form questions. &nbsp;<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1976","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/1976","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=1976"}],"version-history":[{"count":194,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/1976\/revisions"}],"predecessor-version":[{"id":12317,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/1976\/revisions\/12317"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=1976"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}