{"id":2415,"date":"2025-08-25T19:01:28","date_gmt":"2025-08-25T19:01:28","guid":{"rendered":"https:\/\/www.macalester.edu\/160-business-services\/?page_id=2415"},"modified":"2026-01-05T15:30:43","modified_gmt":"2026-01-05T15:30:43","slug":"expensereport","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/expensereport\/","title":{"rendered":"Expense Report"},"content":{"rendered":"<section class=\"callout-feature-text block-container\" >\n    <div class=\"callout-feature-text__inner\">\n        <div class=\"callout-feature-text__container\">\n            <div class=\"callout-feature-text__feature-wrapper\">\n                <div class=\"callout-feature-text__feature-card\">\n                    <div class=\"base-lockup\">\n                                                                                                    <p class=\"base-lockup__copy\"><strong>The Expense Report is helpful if the reimbursement request is for travel, as mileage calculation and travel related FOAPALS are included.<\/strong><\/p>\n                                            <\/div>\n                                     <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n\n<h3 class=\"wp-block-heading\">Complete the steps below to submit the Expense Report<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Download the Expense Report\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/wp-content\/uploads\/sites\/637\/2026\/01\/2026-Expense-Report.xlsx\">2026 Expense Report (XLSX).<\/a><\/li>\n\n\n\n<li><a class=\"download\" href=\"https:\/\/www.macalester.edu\/business-services\/wp-content\/uploads\/sites\/637\/2025\/01\/2025-Expense-Report.xlsx\">2025 Expense Report (XLSX).<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Enable editing.<\/li>\n\n\n\n<li>Complete the Expense Report Form.<\/li>\n\n\n\n<li>Email the form to your Supervisor for review and approval, attach receipts for all expenses.&nbsp; &nbsp;Paper receipts WILL NOT be accepted and must be scanned and photographed.<\/li>\n\n\n\n<li>Have your Supervisor forward the email, stating their approval and including all attachments.<\/li>\n\n\n\n<li>If the Expense Report is for:\n<ul class=\"wp-block-list\">\n<li>REIMBURSEMENT ONLY, send to&nbsp;<a href=\"mailto:accountspayable@macalester.edu\">Macalester Accounts Payable<\/a> to be processed.<\/li>\n\n\n\n<li>If an ADVANCE (Cash or ACH) was first requested and processed, and the expense report is a record of how the ADVANCE was spent, send to <a href=\"mailto:accounting@macalester.edu\">Macalester Accounting<\/a> to be processed and copy&nbsp;<a href=\"mailto:accountspayable@macalester.edu\">Macalester Accounts Payable<\/a>.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Please contact <a href=\"mailto:accounting@macalester.edu\">Macalester Accounting<\/a>.&nbsp;if you have questions.<\/li>\n<\/ol>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>Complete the steps below to submit the Expense Report<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2415","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/2415","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=2415"}],"version-history":[{"count":31,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/2415\/revisions"}],"predecessor-version":[{"id":11279,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/2415\/revisions\/11279"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=2415"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}