{"id":3777,"date":"2025-08-25T19:19:43","date_gmt":"2025-08-25T19:19:43","guid":{"rendered":"https:\/\/www.macalester.edu\/160-business-services\/?page_id=3777"},"modified":"2025-08-25T19:19:44","modified_gmt":"2025-08-25T19:19:44","slug":"financefoundationslesson5","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/business-services\/financefoundationslesson5\/","title":{"rendered":"Finance Foundations &#8211; Lesson 5"},"content":{"rendered":"<h2 class=\"wp-block-heading\">Macalester Purchasing Card (Pcard)<\/h2>\n\n\n\n<p><strong>In this lesson you will learn:&nbsp;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What you can use a Macalester Pcard to purchase<\/li>\n\n\n\n<li>Reconciling your Pcard monthly<\/li>\n\n\n\n<li>How to check\/increase your Pcard limits<\/li>\n\n\n\n<li>Pcard fraud overview<\/li>\n\n\n\n<li>Pcard troubleshooting<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\">Purchasing with a <a class=\"more-long more\" href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/\">Pcard<\/a><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What you can pay for with a Pcard\n<ul class=\"wp-block-list\">\n<li>Supplies<\/li>\n\n\n\n<li>Travel Tickets<\/li>\n\n\n\n<li>Conference Registration<\/li>\n\n\n\n<li>Invoice payments (if available and no additional fees are charged)<\/li>\n\n\n\n<li>Meals<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>How to make purchases\n<ul class=\"wp-block-list\">\n<li>Online\n<ul class=\"wp-block-list\">\n<li>Ensure card info and <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#billing\">billing details<\/a> are entered correctly<\/li>\n\n\n\n<li>Use Macalester&#8217;s <a class=\"more-long\" href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#tax\">sales tax exemption<\/a> for any applicable purchases whenever possible<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>In store\n<ul class=\"wp-block-list\">\n<li>PINs are typically not required unless withdrawing cash, or potentially when traveling internationally<\/li>\n\n\n\n<li>Use Macalester&#8217;s <a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#tax\">sales tax exemption<\/a> for any applicable purchases whenever possible<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/taxableprize\/\">Gift cards, prizes, and awards<\/a>\n<ul class=\"wp-block-list\">\n<li>All gift card purchases must be reported for tax purposes, regardless of dollar amount<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/pcard-statement-review\/\">Pcard Reconciliation<\/a><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#changes\">Monthly timeline<\/a><\/li>\n\n\n\n<li>Reviewing FOAPALs for each transaction\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/pcard-statement-split-a-transaction\/\">How to split a transaction<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard-statement-entering-out-of-pocket-expenses\/\">Reimbursement for out-of-pocket expenses<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#personal\">How to repay Macalester for personal charges incurred on your Pcard<\/a>\n<ul class=\"wp-block-list\">\n<li>Reimburse Macalester via ACH through your Wells Fargo portal\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/pcard-statement-linking-personal-bank-account\/\">Link your personal bank account<\/a><\/li>\n\n\n\n<li>Mark applicable charges as personal on your pcard statement<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Reimburse Macalester via check\n<ul class=\"wp-block-list\">\n<li>Drop off or send to the Pcard Administrator at 77 Mac, 302<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Descriptions<\/li>\n\n\n\n<li>Receipts\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard-missingreceipt\/\">Missing receipt declaration<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#cycle\">What to do if out of office during reconciliation period<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/pcard-limits-verification-and-available-credit\/\">Credit Limits &amp; Increases<\/a><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>How to check credit limits<\/li>\n\n\n\n<li>How to check credit availability<\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/pcard-limits-verification-and-available-credit\/\">How to request an increase<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Fraud Overview<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcardsetupfraudalerts\/\">Fraud alerts<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#fraud\">Fraudulent transactions<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#lost\">Lost\/stolen cards<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/pcard-travel-tips\/\">Traveling with a Pcard<\/a><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Ensure enough funds are available on your pcard prior to travel<\/li>\n\n\n\n<li>Confirm fraud alerts are set up<\/li>\n\n\n\n<li>Save Wells Fargo contact number(s) in case of emergencies<\/li>\n\n\n\n<li>Contact Wells Fargo immediately if your card is lost or stolen<\/li>\n\n\n\n<li>Cash withdrawals<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Pcard Troubleshooting<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#decline\">Pcard decline<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/pcard-limits-verification-and-available-credit\/\">Check limits and available credit<\/a>; ask for an increase if needed<\/li>\n\n\n\n<li>Check for a fraud alert<\/li>\n\n\n\n<li>Online purchases\n<ul class=\"wp-block-list\">\n<li>Billing address<\/li>\n\n\n\n<li>Card number, CVV, expiration date<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Certain purchases may be restricted or require approval\n<ul class=\"wp-block-list\">\n<li>Gift cards<\/li>\n\n\n\n<li>ATM cash withdrawal<\/li>\n\n\n\n<li>Alcohol<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/policies\/chip-and-pin-pcard-forgot-your-pin\/\">Forgot Pcard PIN<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/business-services\/pcard\/#difficulty\">Can&#8217;t login to Wells Fargo<\/a><\/li>\n<\/ul>\n\n\n\n<p>&nbsp;<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p>Go to <a class=\"more\" href=\"https:\/\/www.macalester.edu\/business-services\/financefoundations\/\">Finance Foundations at Macalester<\/a> to find additional lessons.<\/p>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>Macalester Purchasing Card (Pcard) In this lesson you will learn:&nbsp; Purchasing with a Pcard Pcard Reconciliation Credit Limits &amp; Increases Fraud Overview Traveling with a Pcard Pcard Troubleshooting &nbsp; Go to Finance Foundations at Macalester to find additional lessons.<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-3777","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/3777","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/comments?post=3777"}],"version-history":[{"count":30,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/3777\/revisions"}],"predecessor-version":[{"id":9627,"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/pages\/3777\/revisions\/9627"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/business-services\/wp-json\/wp\/v2\/media?parent=3777"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}