As the primary food service provider for the Macalester College campus, Bon Appétit provides incredible catering services for on-campus organizations. To access the Bon Appétit catering menu and find out more information about catering options, please visit the Bon Appétit website.
Organizations may use off campus caterers to provide catering services for meetings and events. Please note that Bon Appétit has an exclusive catering priveleges for the following facilities and spaces:
- Ruth Stricker Dayton Campus Center
- Hill Ballroom in Kagin Commons
- Leonard Center
Groups working with off campus caterers or arranging for their own catering are responsible for ensuring that all food preparation safety standards are followed. Groups are also responsible for all clean-up and trash/recycling removal. Any charges for excess clean-up or facility damage (stains, broken equipment, etc.) are the financial responsibility of the organization sponsoring the event.
If you plan on having an event catered, whether through Bon Appétit or an off campus caterer, make sure to anticipate any set-up time needed for catering prep. Make sure that your space reservations allows ample time for catering set-up. Final numbers for catering must be set 48 hours prior to event date.
Reservations does not provide linens for tables. The Campus Center will cloth and skirt tables when requested for panels and registration tables for events taking place in the Campus Center or the Hill Ballroom. Linens needed for meal tables or food service tables should be coordinated through Bon Appétit or your off campus catering provider.
Macalester College Policies for Events with Alcohol (updated 6/2018)
All Macalester community members are required to follow the campus drug and alcohol policies as found in the Student Handbook and the Employee Handbook. It is assumed that individuals, as responsible members of the Macalester community, will be familiar with and adhere to the policies and procedures. The following must be followed to ensure compliance with Macalester community expectations and all state/local laws relating to the serving (and sale if appropriate and license is secured) of beer and wine on campus. Other alcoholic beverages are not permitted.
Minimum Procedures to Comply with Minnesota Law & Macalester Community Expectations:
- Any event with alcohol present requires a completed Alcohol Approval Request Form submitted to the Reservations Office for approval no later than 3 weeks prior to the event. This policy includes when wine and/or beer are served at a reception or dinner.
- Minnesota law and Macalester policy prohibit open containers on public rights-of-ways (i.e., streets, sidewalks, public areas in buildings, etc.). Alcohol must be contained in a designated serving and consumption area. Bon Appetit or a third party vendor with appropriate licensure and insurance may serve wine and/or beer at a function in these spaces. For outdoor events, the serving area must be contained within a fenced-in or controlled area.
- Events which require a license for the sale of alcohol or any event with an estimated attendance of 100 or more people will require additional planning and appropriate forms must be submitted 9 weeks prior to the event.
- Only beer and/or wine may be served on campus without prior approval.
- Student Activity Fee money may not be used to purchase alcohol.
- Attendees are not allowed to bring any alcohol to an event.
- Only official College sponsored events designated by the Office of Student Affairs or Special Events may advertise the presence of alcohol.
- Attendance at campus events where alcohol is being served is limited Macalester community members or their invited guests.
- Event sponsors must provide snacks and adequate amounts of non-alcoholic beverages when alcohol is being served.
- The college does not accept sponsorship of campus events by the alcohol beverage industry.
- Events may require security officers at the determination of the Associate Director of Security. Cost for the officers is the responsibility of the sponsoring Macalester department or chartered student organization. Officers are scheduled for a minimum of four hours at a cost of $40/hour.
- At least one faculty or staff person is required to attend an event where alcohol is being served for the duration of the event.
- The distribution of alcohol will cease no later than 12:30 a.m.
- A group sponsoring an event with alcohol is responsible and accepts financial responsibility for any costs associated with extra clean up or repairs due to behavior of guests.
- State law prohibits serving alcohol to those under the age of 21. If any of your invitees/attendees are expected to be under 21 years of age, servers must card anyone under 30 years of age
- State law prohibits serving alcohol to anyone already intoxicated.
- It is the responsibility of the event organizers to ensure underage attendees are not served alcohol and require noncompliant guests to leave the event.
- It is the responsibility of the event organizers to address intoxicated guests and assist in their safe departure from the event. Macalester Security can be called to assist if needed, even if an officer is not specifically scheduled for an event.