Publicity

There are different spaces around campus, including the Campus Center, academic, and administrative buildings, where student organizations and departments can hang their posters. Posters for the poster run do not require a reservation.

• Public Posting Locations on Campus

Poster Run Guidelines:

• Size: 8.5” x 11”
• # of Slots Available: Unlimited
• Quantity: (16) per week per event
• Duration: Posters typically stay up until the day of your event.
• Due: Tuesday at 4:30 pm at the Information Desk for same-week posting
• Hung: Every Wednesday by Noon
• Please note, placement of posters on other areas not designated on the Public Posting Locations document are subject to being taken down. If you have specific questions about the placement of a poster contact the Reservations & Information Desk Manager.

Update: Poster Run will not be happening in ’20-’21 school year. Please consider publicizing your events in the other available methods, listed below.

Sandwich boards are a great way to publicize an event as they are placed outside the Campus Center on Bateman Plaza. This ensures a large portion of the Mac community will see your poster.  A sandwich board requires a reservation to be made at least 2 days in advance.

Sandwich Board Guidelines:

• Size: Up to 22” x 28”
• # of Slots Available: (4) Boards available. Therefore only (1) board will be reserved per event.
• Quantity: Depends on Size. We recommend that the Publicity be laminated.
• Duration: Sandwich Boards can be reserved for a maximum of (3) consecutive days (including weekends) per event or series of events (e.g., ABC Week, LMN Month, XYZ Weekly Gathering) through Reservations.
• Due: If not already set up outside, the Information Desk can contact the Building Manager to set out the board on the first day of your reservation. You will place your Publicity into the board.
• Put Out: If the Sandwich Board is reserved for consecutive dates, it will be put out every morning and brought in before closing by Campus Center Staff. Please be aware that at the end of the reservation, your flyer/poster will be recycled. If you want to retain the flyer/poster, retrieve them on the last day of the reservation.

Located in Cafe Mac, banners on the railings are a great way to publicize to students. A reservation with at least two days advance notice is required.
Note: Banners cannot be held at the Information/Reservations Desk. Additionally, banners need to be dry.

Cafe Mac Banner Guidelines:

• Size: Up to 60” width x 72” height
• # of Slots Available: (6) banner spaces available. Therefore only (1) banners space will be reserved per event
• Quantity: (1) banner per slot
• Duration: Banner spaces can be reserved for up to (7) consecutive days (including weekends) per event or series of events (e.g., ABC Week, LMN Month, XYZ Weekly Gathering) through Reservations
• Due: Please turn in your Banner on the first day of your reservation to the Building Manager Desk on the second floor of the Campus Center (near the Circle Railing). Please provide the Building Manager a copy of your PDF confirmation.

The Circle Railing is located in the main level lobby of the Campus Center. The Circle Railing can be reserved for up to 7 days per event or series of events (e.g., ABC Week, LMN Month, XYZ weekly gathering). The Circle Railing is not just another hand-painted banner space. Rather, it is to be used for special advertising of events. The promotion must be computer-generated or professionally printed.

Please read the following to assist you in planning your Circle Railing Advertising:

• Circle Railing promotions may only hang 12 inches below the painted area of the Circle Railing.
• Circle Railing promotions must be hung without using adhesives or anything that will mark or destroy the painted walls or metal railing. Suggested hanging materials include: ribbon, string or fishing line. Large binder clips can be used on the cable.
• Please do not use materials on your computer-generated or professionally printed Circle Railing banner that will fall off, droop, cause additional cleaning for custodial staff, and/or is a hazard to people walking below. Such items include: confetti, recycled cardboard, glitter, sequins, feathers, beads, balloons, and flowers/plants.
• Suggested Circle Railing materials include: vinyl, fabric, foam board, paper (ok if it has computer-generated text and images on it), and pictures. If using a material that has a tendency to curl up on the edges (e.g., paper), please be sure to adhere the material to a firm surface (e.g., foam board) so the entire banner can be clearly seen.
• Text/lettering on Circle Railing Banners must be at least 3 inches so that its legible.
• Document Services, FedEx Office, and Media Services are excellent sources for professionally printed promotions.
• Please bring your Circle Railing Banner (with a copy of your Confirmation) to the Campus Center Building Manager on the first day of your reservation. The Building Manager is located at the small desk near the Circle Railing on the 2nd floor of the Campus Center. The Building Manager will confirm that you have a reservation and will assist you in hanging your banner.Note: Any exception to the above policy will be made by the Reservations & Information Desk Manager.

Table tents are small plastic holders for posters located on all Cafe Mac tables.

Table Tent Guidelines:

• Size: 4” x 6”
• # of Slots Available: (16)
• Qty Accepted: (30)/slot/event
• Duration: Table Tents slots are reserved for (7) consecutive days, Sunday to Saturday, per event or series of events (e.g., ABC Week, LMN Month, XYZ Weekly Gathering) through Reservations.
• Due: Friday by 4:30 pm at the Information Desk for reservations starting that upcoming Sunday
• Put Up: Every Sunday

Update: Table Tents will not be put out in ’20-’21 school year. Please consider publicizing your events in the other available methods.

Digital Signage is for the television hanging near the Information and Reservation Desk.

Digital Signage Guidelines:

• Size: 1920 pixels width x 1080 pixels height
• Qty Accepted: (1) .JPEG Image
• # of Spots Available: Unlimited
• Duration: The Campus Center Digital Signage spot can be reserved for promo up to (7) consecutive days per event or series of events (e.g., ABC Week, LMN Month, XYZ weekly Gathering).
• Due: Please email your image to reservations@macalester.edu (14) calendar days before your event.
• Note: Before you send us your promo: Your event must be publicized on the College Events Calendar and all Setup/Catering/AV details need to be confirmed/finalized by the Reservations Staff

Campus Center display cases are located on the walls of the lower level.
Display Case Guidelines:

• Size: Up to 22” x 28”
• Qty Accepted: Depends on the Size
• # of Slots Available: (4) Display Cases
• Duration: Display Cases can be reserved for up to (7) days per event or series of events (e.g., ABC Week, LMN Month, XYZ Weekly Gathering) through Reservations
• Due: Please bring your promo materials to the Campus Center Information Desk on the first day of your reservation and pick up the key for the designated Display Case.
• Note: You are responsible for putting up and cleaning out your promotional items.

College Events Calendar(Online)

• To submit an event, events.macalester.edu/submit/
• Your event will automatically also show up in the Daily Piper via the College Events Calendar link.

Mac Daily

• https://webapps.macalester.edu/macdaily/

The Mac Weekly

• www.themacweekly.com/submit/