MCSG Constitutional Guidelines for New Student Organizations
- New student organizations must demonstrate a unique purpose or reason for existence. They should be able to distinguish themselves from other organizations on campus.
- Student organizations must have a significant amount of interested and committed people. Significant is understood to be at least 10 students who consistently attend organizational meetings.
- Student organizations must be non-exclusive. Any student who wishes to join the organization should be allowed to do so.
- Student organizations will appoint leadership through fair elections.
- New leadership must identify itself to Campus Activities and Operations and MCSG for the purpose of maintaining an accurate list of active organizations and organizational contact persons.
- Groups without elected leaders must identify at least one contact person to Campus Activities and Operations and MCSG. Contacts will be subject to the same notification procedures as leaders in other student organizations.
- Student organizations will be audited at the end of their three-year charter cycle by the Student Organizations Committee (SOC) of MCSG. The aim of this process is to ensure organizations are healthy, fulfilling their purpose on campus, and getting the support they need. This review process may have implications for the budgeting process.
Non-Discrimination Statement From MCSG
Macalester College guarantees the freedom to organize and join organizations.
- The Macalester College Student Government officially charters student organizations on behalf of the College, making criteria for the granting of charters consistent with the general policies of the College.
- Although organizations may set restrictive membership criteria (e.g. tryouts/auditions), these should have a basis in the functioning of the organization and should not be discriminatory, as specified in the College’s non-discrimination policy.
- No organization shall be required to submit a membership list to the College.
- Student organizations need to create a charter via the OrgSync form. This charter should be submitted to the SOC on or before October 19, 2018 for the Fall semester and on or before February 28, 2019 for the Spring semester. OrgSync will lead student organizations through each section of the charter. As you “Register A New Organization” you will be directed to the “Charter Template” wherein you can fill in your organization’s charter. It is highly recommended for students to meet with the SOC Chair prior to submitting the charter information. OrgSync will lead student organizations through each section of the charter. The following components should be included:
- Name and purpose of the student organization
- Description of how and by whom decisions are made within the group
- Conditions of becoming a member of the group and duties and rights of members
- Amendment and ratification process
- The charter will be reviewed by the Student Organization Committee (SOC). This process will include:
- Interview of the organization’s chair with the SOC
- Proposals by the SOC to change the charter
- The SOC will give a recommendation to the MCSG Legislative Board (LB) regarding approval of the charter.
- LB will approve or reject the charter
- New organizations will operate for one academic year and then undergo an audit by the SOC at the end of the academic year.
- Should any questions or concerns arise at any point during the chartering process please contact the SOC chair at firstname.lastname@example.org