Aspects of Documentation

Statement of Disability

The written diagnostic assessment must contain a clear statement that a deafness or hearing loss is present (include a current audiogram). The diagnostic report should include specific recommendations for accommodations as well as an explanation as to why each accommodation is recommended.

Diagnostic Report

The decision to provide services will be determined from a written diagnostic report based upon the following guidelines. The written diagnostic assessment must contain:

  • Summary of assessment procedures and evaluation instruments used to make the diagnosis and a narrative summary of evaluation results;
  • Medical information relating to the student’s needs and the status of the individual’s hearing (static or changing) and its impact on the demands of the academic program;
  • Statement regarding the use of hearing aids or cochlear implants (if appropriate).

Professional Evaluator

The assessment must be administered by a physician (including otorhinolaryngologists and otologists) or audiologist.

Date of Testing

The assessment must have been completed within the past five years and be updated if changes occur while the student is enrolled at Macalester in order to ensure the provision of appropriate services.


Requested documentation must be received in the Disability Services office, and a brief Intake Meeting (15 minutes or so) must be completed in order to receive accommodations during the semester. Please contact Disability Services (651-696-6874) as soon as possible to avoid a delay in securing services.