Accommodations are required reasonable adjustments to allow equal access to all students in academic environments and indicated by the Faculty Notification Letter. It is important that faculty read Faculty Notification Letters as they contain information that is essential to the accommodation process. Please keep in mind that accommodation letters are designed as part of an interactive process between instructors, students and Disability Services.
Accommodation notifications will come from firstname.lastname@example.org and labeled as “DSFaculty Notification Letter”, so please watch for this information.
Once you receive the Faculty Notification Letter:
- Ask to meet/connect with a student privately. If you are unable or unsure how to approach accommodations with a student, please reach out to Disability Services as we want to ensure a connection with the student has been made.
- Review the Faculty Notification Letter and determine how you will implement accommodations, or any appropriate alternatives (e.g. MAX Center for testing instead of providing exam accommodations). If you are concerned accommodations are not appropriate for your course, please connect with Disability Services.
- Discuss the Faculty Notification Letter with the student and how accommodations will be provided. Discussing expectations about what is reasonable for your course, and any limitations is important early in the process.
- Extensions of deadlines or absence flexibility are increasingly common accommodations (above what is typically allowed in for other students in the course). We’ve noted on the Faculty Notification Letter what extensions may look like for that student, but specific requirements of your course may impact what is reasonable. Be clear about expectations, but consider exceptions and when additional flexibility may be required.
- Faculty should be clear with students about any specific accommodation parameters, such as:
- How students should notify faculty about the need for extensions and how long they generally will be granted.
- Any expectations for accommodated testing and how testing will be coordinated.
- What are reasonable extensions or absences for a course? What happens if more flexibility is needed?
- When point reductions will happen after an extension or absence consideration has been implemented.
- How to follow up with you on concerns or when you plan to check in with the student (after the first exam, mid-terms, etc).
- You may receive a Faculty Notification Letter late in the semester, and even late requests should be implemented from the point of notification on. Accommodations do not have to be retroactively applied unless noted.
Contact Disability Services with suggestions/ concerns! We are here to work with you on course access.