Admitted or current Macalester students with disabilities may request accommodations for academic courses or other programs/services.   It is the responsibility of the student to make their disability status and subsequent need for accommodations known to Macalester via Disability Services. 

Please be aware some processes such as accommodated housing requests have specific timelines.

Some basic information on disability and reasonable accommodations:

Disability and Reasonable Accommodations

Our goal is to make the accommodation process easy to access via these steps: 

Schedule and complete an intake with DS Staff:

Intake appointments are essential to the process of determining disability,  getting to know you,  ensuring you understand the roles and rights of all parties in the  “interactive process”.  It is also important students understand policies and procedures, confidentiality and referral to other potential support services.  Intakes typically take about 30-40 minutes and can be done via phone, video conference or in person.  

Complete New Student Application form in the AIM Database:

Prior to your meeting, please complete the new student application in our AIM Database (available on 1600 grand or below). This application provides staff basic information on your request,  keeps sensitive information separate from other academic records and is the basis to provide Faculty Notification Letters.  It will also allow you access to your accommodations for individual courses, services or programs at a later date.  (Please use your Macalester ID to register): 

AIM Student Confidential Database New Student Application

Provide any supporting documentation:

The student appointment is the priority source of disability impacts, but at times more information is needed. Please refer to the documentation section (below) for specifics on what documentation is, how it’s helpful to establish accommodations, especially in situations where the disability ad need for accommodation are not clear.   Don’t have documentation?  Don’t worry, we’ll discuss it with you! 

Documentation of Disability

Students can provide documentation by uploading to the AIM database by logging in with their 1600 Grand credentials or emailing: 

 Reasonable Accommodation Determination:

After these steps have been completed, Disability Services staff will make a determination about what, if any, accommodations are appropriate based on the student’s functional limitations.  Students should be aware that accommodations vary and determining what is reasonable for a course or program is based on what is essential as well. The accommodation process is an interactive one; students should communicate with Disability Services and faculty/program early in the term and follow up on any concerns in a timely way. 

 Sending faculty notification accommodations/follow up: 

Academic accommodations will show up in AIM when courses are registered and/or about a month prior to courses starting.  Confirmation of housing accommodations will be provided at the same time as student’s cohorts (first year the same time as other first year, returning students at the same time as housing configurations are made).   Please be aware of timelines for requesting services.

Once your accommodations have been set up, follow these steps to renew accommodations!